Property Maintenance Inspector Job Description [Updated for 2025]

In the thriving real estate industry, the role of property maintenance inspectors has never been more important.

As properties age and evolve, the demand for knowledgeable professionals who can monitor, assess, and preserve the condition of these properties grows stronger.

But what exactly is expected from a property maintenance inspector?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager delineating the ideal candidate,
• Or simply curious about the intricacies of property maintenance inspection,

You’ve come to the right place.

Today, we introduce a customizable property maintenance inspector job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

Property Maintenance Inspector Duties and Responsibilities

Property Maintenance Inspectors inspect and monitor the conditions of residential and commercial buildings to ensure they comply with health and safety regulations, as well as local and national building codes.

They are responsible for maintaining the structural integrity and safety of all inspected properties.

Their duties and responsibilities include:

• Conduct routine and comprehensive inspections of properties to identify and resolve issues, such as structural defects, damage, or potential safety hazards
• Issue violation notices and orders to comply, explaining required repairs and potential penalties
• Review and interpret building plans, blueprints, and specifications to ensure compliance with building codes and regulations
• Document inspection findings, including photographs and detailed reports
• Maintain records of inspections, reports, and enforcement actions
• Communicate with property owners, tenants, and contractors about violations, necessary repairs, and preventive maintenance
• Ensure all repairs and maintenance work meet the established standards and regulations
• Update knowledge of current building codes, laws, and regulations
• Recommend alterations to properties to improve safety, accessibility, and energy efficiency

 

Property Maintenance Inspector Job Description Template

Job Brief

We are seeking a diligent Property Maintenance Inspector to conduct evaluations of our properties, ensuring they comply with all relevant standards and regulations.

The Property Maintenance Inspector will be responsible for identifying any structural faults or potential hazards and recommending repairs or upgrades.

The successful candidate will have a keen eye for detail, excellent knowledge of building codes and regulations, and the ability to write comprehensive reports.

 

Responsibilities

• Conduct regular inspections of properties to ensure compliance with safety standards, building codes, and local regulations.
• Identify structural faults, potential hazards and recommend necessary repairs or upgrades.
• Prepare and present detailed inspection reports.
• Stay informed about the latest developments in property maintenance regulations.
• Coordinate with property management teams to schedule inspections.
• Advise property owners on prevention strategies and maintenance tasks.
• Ensure work is completed to schedule and to a high standard.

 

Qualifications

• Proven work experience as a Property Maintenance Inspector or similar role.
• Knowledge of building codes, construction practices and regulations.
• Ability to identify potential safety hazards and structural problems.
• Excellent report writing skills.
• Proficiency in using inspection software and tools.
• Strong communication skills.
• High school diploma; Further training in property maintenance or a related field is a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Property Maintenance Inspector
• Work Environment: This role requires on-site visits to various properties. Some office work is also required for report writing and coordination.
• Reporting Structure: Reports to the Property Maintenance Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Property Maintenance Inspector Do?

Property Maintenance Inspectors work for property management companies, real estate agencies, or as independent contractors.

They have a critical role in ensuring that residential and commercial properties are safe, secure, and well-maintained.

They are responsible for conducting routine inspections of properties to check for damages, defects, or potential safety hazards.

This includes inspecting building structures, electrical systems, plumbing, heating and cooling systems, and other property features.

They are also tasked with documenting any issues they find and making recommendations for necessary repairs or improvements.

They work closely with property managers and maintenance teams to ensure these issues are promptly addressed.

Property Maintenance Inspectors often interact with tenants, property owners, or potential buyers to provide information regarding the property’s condition.

They may also be involved in preparing reports for legal proceedings or insurance claims.

In addition to inspection duties, they often play a role in enforcing property standards and regulations, ensuring that tenants or property owners comply with local building codes and ordinances.

In some cases, Property Maintenance Inspectors may also oversee maintenance work, ensuring it is completed correctly and up to standard.

 

Property Maintenance Inspector Qualifications and Skills

A professional property maintenance inspector should have the following skills and qualifications:

• Knowledge of building construction, electrical systems, plumbing, and HVAC to accurately inspect and assess the condition of properties
• Attention to detail to identify minor and major defects that might be overlooked by others
• Excellent written and verbal communication skills to clearly and accurately document inspection findings and explain them to property owners or managers
• Problem-solving abilities to assess potential solutions for any issues discovered during an inspection
• Physical stamina and agility as the job often involves climbing ladders, crawling in tight spaces, and other physical activities
• Time management skills to complete inspections and reports in a timely manner
• Interpersonal skills to interact effectively with property owners, tenants, and contractors
• Familiarity with local, state, and national property codes and regulations
• Ability to use specialized tools and software for inspection and reporting

 

Property Maintenance Inspector Experience Requirements

Entry-level Property Maintenance Inspectors typically require 1 to 2 years of experience.

This experience can be gained through internships, part-time roles, or entry-level positions in areas related to building maintenance, construction, or public safety.

These professionals can also gain relevant experience in roles such as Building Inspector, Construction Worker, or Maintenance Technician.

Moreover, having a background in fields like engineering, architecture, or building trades can be beneficial.

Candidates with more than 3 years of experience have usually honed their skills in assessing the conditions of residential and commercial properties, ensuring compliance with building codes, and handling routine maintenance tasks.

Inspectors with over 5 years of experience may have some managerial experience and could be well-equipped for a supervisory role in property maintenance.

This might involve overseeing a team of inspectors, coordinating maintenance schedules, and developing strategic plans for property upkeep and improvement.

It’s important to note that many employers prefer candidates with certifications from recognized bodies such as the International Code Council (ICC) or the National Association of Home Inspectors (NAHI).

These certifications demonstrate a candidate’s proficiency in the field and can be gained with a combination of education and work experience.

 

Property Maintenance Inspector Education and Training Requirements

To become a Property Maintenance Inspector, a high school diploma or its equivalent is typically required.

Many employers, however, prefer applicants who have completed a postsecondary education program in building inspection technology, construction technology, or a related field.

In these programs, prospective inspectors learn about building codes and regulations, blueprint reading, construction materials and methods, and electrical and plumbing systems.

This theoretical knowledge is paired with practical experience for a comprehensive understanding of the field.

Most states and local jurisdictions require Property Maintenance Inspectors to be licensed or certified, which often involves passing an exam.

Inspectors may need to meet certain physical requirements and possess a valid driver’s license, as the job involves a considerable amount of fieldwork.

It’s also beneficial for Property Maintenance Inspectors to have a background in construction or related field, as this provides the hands-on experience necessary for identifying and assessing various building issues.

For advancement, many Property Maintenance Inspectors pursue voluntary certifications through organizations like the International Code Council (ICC) or the National Association of Home Inspectors.

These certifications demonstrate an inspector’s skill level and dedication to their profession, making them more appealing to employers.

Continuing education is also important, as it allows inspectors to stay updated on changes in laws and building codes, as well as advancements in building materials and construction techniques.

 

Property Maintenance Inspector Salary Expectations

A Property Maintenance Inspector earns an average salary of $49,236 (USD) per year.

The salary can fluctuate based on factors such as years of experience, certifications, the complexity of the properties inspected, and the region where the job is located.

 

Property Maintenance Inspector Job Description FAQs

What qualifications does a Property Maintenance Inspector need?

Typically, a high school diploma or equivalent is required for the role of a Property Maintenance Inspector.

However, a degree or certification in property management, building inspection, or a related field can be advantageous.

Extensive knowledge of building codes, laws, and regulations is also essential.

Most employers prefer candidates with relevant work experience.

 

What are the daily duties of a Property Maintenance Inspector?

Property Maintenance Inspectors usually start their day by reviewing and prioritizing the properties they need to inspect.

They perform inspections to ensure that the properties comply with local, state, and federal regulations.

They identify any repair needs, safety hazards, or violations and report these to the property owner or manager.

They may also provide advice on how to fix any issues they come across.

In addition, they maintain detailed records of all inspections.

 

What skills are important for a Property Maintenance Inspector?

A Property Maintenance Inspector needs strong attention to detail to identify and document potential issues during inspections.

They should have good knowledge of safety standards and building codes.

Excellent communication skills are necessary to report findings and explain necessary repairs to property owners.

They should also have good problem-solving skills to recommend solutions for property maintenance issues.

 

What qualities make a good Property Maintenance Inspector?

A good Property Maintenance Inspector is reliable, diligent, and has a keen eye for detail.

They have excellent knowledge of property maintenance standards and regulations and use this to effectively assess properties.

Good interpersonal skills are important to build a rapport with property owners and managers.

They should also possess good physical stamina as the job often involves a good deal of walking, climbing, and physical examination of property features.

 

What should you look for in a Property Maintenance Inspector resume?

Look for candidates who have experience in property inspections, maintenance, or a related field.

Check for any certifications or degrees related to property maintenance or building inspection.

Familiarity with safety and building codes is a must.

Also, look for skills such as attention to detail, problem-solving, and communication.

Evidence of physical fitness may also be important depending on the nature of the properties they will be inspecting.

 

Conclusion

So, we’ve just demystified the role of a Property Maintenance Inspector.

And guess what?

It’s not just about checking buildings.

It’s about safeguarding properties and ensuring their longevity, one inspection at a time.

With our comprehensive property maintenance inspector job description template and practical examples, you’re well on your way to getting started.

But why stop there?

Immerse yourself further with our job description generator. It’s your pathway to meticulously crafted job listings or refining your resume to perfection.

Remember:

Every inspection contributes to a safer property.

Let’s safeguard these spaces. Together.

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