Property Manager Job Description [Updated for 2025]

In the dynamic world of real estate, the role of property managers is becoming increasingly crucial.

As the property market continues to evolve, so does the demand for skilled professionals who can efficiently manage, maintain and enhance our tangible assets.

But let’s delve deeper: What’s truly expected from a property manager?

Whether you are:

• A job seeker trying to comprehend the intricacies of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the inner workings of property management,

You’re in the right place.

Today, we introduce a customizable property manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Property Manager Duties and Responsibilities

Property Managers have the responsibility of managing all aspects related to a property, ranging from maintenance, tenant relations, financial activities, and ensuring the property’s profitability.

Their duties and responsibilities include:

• Screening, interviewing, and selecting tenants
• Setting, adjusting, and collecting rent
• Creating and maintaining a budget for the property
• Coordinating regular inspections and maintenance of the property
• Handling tenant complaints and enforcing rules of occupancy
• Maintaining records of income, expenses, signed leases, complaints, maintenance, and repairs
• Communicating effectively with tenants, owners, contractors, and other stakeholders
• Ensuring compliance with property laws and regulations
• Supervising on-site staff if applicable
• Overseeing eviction proceedings if necessary
• Marketing and advertising the property to fill vacancies

 

Property Manager Job Description Template

Job Brief

We are searching for a diligent Property Manager to oversee the day-to-day operations of our residential and commercial properties.

Property Manager responsibilities include maintaining property rentals, marketing and filling vacancies, screening prospective tenants, enforcing leases, and ensuring the upkeep and maintenance of the properties.

The ideal candidate will possess a strong understanding of real estate laws, have great interpersonal skills, and have a keen eye for detail.

Ultimately, the role of the Property Manager is to ensure our properties are a safe environment and that tenants are satisfied.

 

Responsibilities

• Manage all aspects of assigned properties
• Inspect and arrange maintenance to meet standards
• Maintain a positive, productive relationship with tenants
• Negotiate lease/contracts with contractors in a timely and reliable manner
• Advertise and market vacant spaces to attract tenants
• Collect receivable accounts and handle operating expenses
• Develop and manage annual budgets by forecasting requirements and analyzing variances, data and trends
• Ensure compliance with property management laws

 

Qualifications

• Proven work experience as a property manager
• Ability to understand financial statements and manage budgets
• Excellent communication and negotiation skills
• Competency in MS Office and relevant databases and software
• Customer focus and bottom-line orientation
• Interpersonal savvy with strong communication and presentation skills
• Well organized with excellent time management skills
• BS degree in related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Property Manager
• Work Environment: Office setting with regular visits to property sites. Some travel may be required.
• Reporting Structure: Reports to the Regional Property Manager or Director of Property Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Property Manager Do?

Property Managers are professionals who manage the day-to-day operations of various types of properties, from residential homes to commercial buildings.

They usually work on behalf of property owners to preserve the value of the property while generating income.

They are responsible for a wide array of tasks, including finding and screening tenants, setting rental rates, collecting rent, and handling maintenance and repair issues.

Property Managers also act as a liaison between the property owner and the tenants.

They handle complaints, enforce rules of occupancy, and even initiate and manage eviction procedures when necessary.

In addition, they oversee the budget for the property and keep thorough records of all transactions, including income and expenses, inspections, signed leases, maintenance requests, complaints, and repairs.

They are responsible for ensuring compliance with all local, state, and federal regulations and housing laws.

This may include ensuring properties meet health and safety standards, and overseeing any necessary property improvements or renovations.

Property Managers are also often responsible for marketing properties that are available for rent or sale, which can involve creating and placing advertisements, hosting open houses, and leading property tours for potential tenants or buyers.

 

Property Manager Qualifications and Skills

A competent property manager should possess a set of skills and qualifications that resonate with the demands and requirements of the position, including:

• Real estate knowledge to understand the intricacies of property management, market trends, and property values.
• Financial skills to handle budgets, make cost-effective improvements, manage rent collection, and handle financial reporting.
• Interpersonal skills to maintain professional relationships with tenants, owners, contractors and staff, and to mediate any potential conflicts.
• Organizational skills to manage multiple properties, keep track of lease agreements, ensure timely maintenance and repairs, and handle the complexities of property management.
• Communication skills to effectively convey information to tenants and property owners, provide clear instructions to maintenance teams, and handle negotiations with vendors and contractors.
• Problem-solving skills to address and resolve property-related issues, including maintenance problems, tenant complaints, and lease disagreements.
• Regulatory knowledge to ensure properties are compliant with local, state and federal laws, including understanding of housing regulations and landlord-tenant laws.
• Technical skills to use property management software for administrative tasks, record-keeping, and communication.

 

Property Manager Experience Requirements

Entry-level property managers typically have 1 to 2 years of experience, often gained through an internship or part-time role in property management or a closely related field, such as real estate sales or leasing.

In these early roles, they build their foundational knowledge of property law, marketing, and maintenance, as well as develop key skills like tenant relations and budget management.

Candidates with more than 3 years of experience usually have had the responsibility of managing multiple properties, dealing with a variety of tenant issues, overseeing maintenance, managing budgets, and ensuring the profitability of the properties they manage.

Those with over 5 years of experience are often well-versed in property law, have a proven track record of successful property management, and have developed strong leadership skills.

These property managers may also have experience in managing a team of maintenance and administrative staff, and are often ready for higher-level managerial or directorial roles in property management.

Certain employers may also require their property manager hires to have relevant certifications, such as the Certified Property Manager (CPM) or Residential Management Professional (RMP) designations, which demonstrate an advanced level of knowledge and experience in the field.

 

Property Manager Education and Training Requirements

Property Managers typically require a high school diploma or equivalent as a minimum education requirement.

However, many employers prefer candidates with a bachelor’s degree in business administration, real estate, or a related field.

For those looking to excel in this field, a master’s degree in property management or a related area could provide an edge.

It’s also beneficial for Property Managers to possess knowledge in fields like accounting, business law, real estate law, and marketing.

Professional certification, while not always necessary, can demonstrate a Property Manager’s competence and may make them more appealing to potential employers.

Certifications can be obtained through a variety of organizations such as the Institute of Real Estate Management (IREM), the National Apartment Association (NAA), or the Community Associations Institute (CAI).

Each state has different licensing requirements for property managers.

These often involve passing a state-administered exam after completing a certain amount of real estate courses.

Therefore, it is essential for aspiring Property Managers to familiarize themselves with the specific requirements of the state in which they intend to work.

On-the-job training is a critical aspect of a Property Manager’s education.

This provides valuable experience and helps in understanding the practical aspects of property management.

Continuing education, via seminars and workshops, is also beneficial for staying updated with the latest industry trends and regulations.

Finally, Property Managers should possess strong communication, problem-solving, and customer service skills.

These soft skills are crucial for effective property management and are often developed and refined with experience.

 

Property Manager Salary Expectations

A Property Manager can expect to earn an average salary of $54,183 (USD) per year.

However, this figure can fluctuate based on factors such as the size and number of properties managed, the region in which they operate, and their level of experience in the field.

 

Property Manager Job Description FAQs

What skills does a property manager need?

A Property Manager should have excellent communication and negotiation skills to liaise between property owners and tenants.

They should be detail-oriented to handle documentation, contracts and property maintenance issues.

Understanding of property laws and regulations, as well as basic accounting skills, is crucial.

Additionally, they should have good problem-solving skills to address complaints or concerns from tenants or owners.

 

Do property managers need a degree?

A degree is not always necessary, but having a degree in Real Estate, Business Administration or a related field can be beneficial.

Many companies prefer candidates with a Certified Property Manager (CPM) or similar certifications.

In most cases, property managers must also have a real estate license.

 

What should you look for in a property manager resume?

In a Property Manager’s resume, look for experience in real estate or property management.

Certifications like a CPM can also be a plus.

You should also look for a proven track record in managing properties, dealing with tenants and handling property maintenance.

Knowledge of property laws and regulations, as well as basic accounting skills, should also be present.

 

What qualities make a good property manager?

A good Property Manager is organized, detail-oriented, and has excellent people skills.

They should be able to handle disputes and complaints diplomatically and professionally.

Good property managers are also proactive, taking care of maintenance issues before they escalate.

They should be trustworthy and reliable, as they often deal with sensitive information and high-value properties.

 

Is it difficult to hire property managers?

Hiring a Property Manager can be challenging as it requires finding a candidate with the right balance of interpersonal skills and understanding of the real estate market and property laws.

A good candidate should also be trustworthy, as they will be handling high-value properties and sensitive data.

Offering competitive pay and benefits, and providing clear advancement opportunities can help in attracting potential candidates.

 

Conclusion

And there we have it.

Today, we’ve unveiled the true essence of being a property manager.

Surprise!

It’s not just about collecting rent.

It’s about managing assets, fostering communities and ensuring smooth property operations every single day.

Armed with our comprehensive property manager job description template and real-life examples, you’re ready to make your move.

But why stop there?

Explore more with our job description generator. It’s your next step to creating precise job listings or fine-tuning your resume to perfection.

Remember:

Every property managed contributes to a thriving community.

Let’s build that future. Together.

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