Quilt Show Organizer Job Description [Updated for 2025]

In the vibrant world of artistry and craftsmanship, the role of quilt show organizers has taken center stage.

As the appreciation for this traditional craft continues to grow, so does the demand for skilled and passionate individuals who can curate, coordinate, and showcase the quilted masterpieces.

But let’s delve deeper: What exactly is expected from a quilt show organizer?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager aiming to outline the perfect candidate,
• Or simply fascinated by the intricate logistics of quilt show organizing,

You’ve come to the right place.

Today, we unfold a customizable quilt show organizer job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Quilt Show Organizer Duties and Responsibilities

Quilt Show Organizers perform a range of tasks related to planning, organizing and hosting quilt shows.

They are primarily responsible for ensuring smooth running of the event, with duties and responsibilities including:

• Identify and secure a suitable venue for the quilt show
• Coordinate and communicate with quilters and vendors participating in the show
• Plan and arrange the layout of the show, including quilt display areas and vendor stalls
• Develop and implement promotional strategies for the quilt show, including social media marketing, press releases and flyer distribution
• Recruit and manage volunteers for the event
• Ensure all necessary permits and licenses for the show are obtained
• Maintain budget and track expenses, ensuring the event stays within financial bounds
• Oversee the setup and teardown of the show, ensuring the venue is left in its original state
• Organize and manage quilt show entries and judging process
• Coordinate security and first-aid services for the event
• Address and resolve any issues or concerns that arise before, during, or after the show
• Collect feedback from participants and attendees to improve future shows

 

Quilt Show Organizer Job Description Template

Job Brief

We are looking for a dedicated and creative Quilt Show Organizer to plan, coordinate and manage all aspects of our quilt shows.

This includes securing vendors, scheduling events, organizing volunteers, and promoting the show.

The Quilt Show Organizer will need to liaise with a diverse range of stakeholders, including quilters, vendors, venue managers, volunteers, and the public.

The successful candidate will have a passion for quilting and a knack for organization and event planning.

 

Responsibilities

• Plan and coordinate quilt show events, including securing venue, vendors, and entertainment
• Develop promotional materials and strategies to attract vendors and attendees
• Liaise with quilters, vendors, venue managers, volunteers, and the public
• Organize and manage volunteer staff
• Oversee event logistics, including setup, cleanup, and troubleshooting
• Manage event budget to ensure profitability
• Maintain communication with stakeholders before, during, and after the event
• Adhere to all health and safety regulations
• Ensure high quality experience for all attendees

 

Qualifications

• Proven experience as an event organizer or similar role
• Knowledge of quilting and the quilting community
• Excellent organizational and project management skills
• Outstanding communication and negotiation abilities
• Ability to manage multiple tasks and deadlines
• Proficiency with social media and event promotion
• A team player with leadership skills
• High school diploma; Higher degree in hospitality management, public relations or relevant field will be appreciated

 

Benefits

• Flexible working hours
• Opportunity to work in a creative and passionate community
• Travel opportunities
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Quilt Show Organizer
• Work Environment: This job often requires on-site work at event venues. Some travel may be required.
• Reporting Structure: Reports to the Director of Events or Board of Directors.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time or Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Quilt Show Organizer Do?

A Quilt Show Organizer is responsible for planning, organizing, and managing quilt shows.

These individuals can work independently, for quilting guilds, museums, or event planning organizations.

They work closely with other team members and volunteers to ensure that the event runs smoothly.

They are responsible for selecting a suitable venue for the show, arranging for the necessary permits and insurance, and ensuring the venue is properly set up for the display of quilts.

Quilt Show Organizers also coordinate with quilt makers or collectors, arranging for the transportation and proper display of the quilts.

They may also set guidelines for participants, such as themes or specific quilt styles.

Part of their role is to promote the event, which could involve creating and distributing marketing materials, engaging with media, or reaching out to potential attendees.

In addition, they might be in charge of arranging for judges and setting up a system for judging the quilts, if the event is a competition.

After the event, a Quilt Show Organizer might also be responsible for arranging the return of the quilts to their owners, evaluating the success of the event, and planning for future shows.

Throughout the process, their job is to ensure a positive and engaging experience for both the quilt exhibitors and the attendees.

 

Quilt Show Organizer Qualifications and Skills

A proficient Quilt Show Organizer should possess the following skills and qualifications:

• Excellent organizational skills to plan and manage the entire event, from booking the venue to ensuring all quilts are displayed properly.
• Strong communication skills to liaise with quilt makers, sponsors, vendors, and the general public, and to provide clear instructions to all team members.
• Event management skills to coordinate all aspects of the show, including setup, tear down, and everything in between.
• Knowledge of quilting to understand the specific needs and nuances of a quilt show, and to cater to both exhibitors and attendees in a meaningful way.
• Marketing and promotional skills to generate interest in the event, attract attendees, and secure sponsors.
• Problem-solving skills to address any issues that arise before, during, or after the event, ensuring a smooth and successful show.
• Customer service skills to interact with all stakeholders professionally and provide information or resolve issues in a timely manner.
• Financial management skills to create and manage the event budget, ensuring the quilt show is both financially viable and successful.

 

Quilt Show Organizer Experience Requirements

Experience requirements for Quilt Show Organizers often include having an understanding and appreciation of quilting and other related textile arts.

This knowledge can be gained through personal experience as a quilter, an enthusiastic hobbyist or through professional roles in the textile and craft industry.

Candidates for this role should also have a proven track record in event management.

This could range from small scale community events to larger exhibitions or fairs, demonstrating skills in planning, coordinating, and executing such events.

Prior experience in roles like Event Coordinator, Exhibit Manager, or Festival Organizer could be beneficial.

Strong communication and organizational skills are key for a Quilt Show Organizer.

This can be developed in a variety of roles, including roles that involve community engagement, public relations, or customer service.

Those seeking more advanced or larger-scale quilt show organizer roles should have several years of experience in event management, preferably within the craft or textile industry, and may also benefit from having some leadership or managerial experience.

In some cases, a background in marketing or fundraising may be required, to help promote the event and secure sponsors or vendors.

This can be developed in roles such as Marketing Coordinator, Fundraising Manager, or Sponsorship Coordinator.

 

Quilt Show Organizer Education and Training Requirements

Quilt Show Organizers typically have a high school diploma or equivalent qualification.

However, a bachelor’s degree in event management, business administration, or a related field is highly desirable.

A background in textile arts, specifically quilting, is beneficial as it provides the organizer with a deeper understanding of the core theme of the show.

Knowledge in these areas can be obtained through formal education programs, workshops, or self-study.

Experience in event planning or management is crucial for a Quilt Show Organizer.

This can be obtained through internships, volunteering, or previous employment in a related field.

To improve their skills and gain a competitive edge, Quilt Show Organizers may also pursue certification programs in event management.

Understanding of marketing strategies, budgeting, and project management, are also essential for a Quilt Show Organizer.

These skills can be obtained through work experience or relevant coursework.

Strong interpersonal and communication skills are also beneficial as Quilt Show Organizers often work with a diverse range of people, including quilt artists, vendors, sponsors, and the general public.

Although not required, proficiency in a second language can be advantageous, particularly in locations with a diverse population or for international quilt shows.

Continued professional development through workshops, seminars, or online courses in event planning, marketing, and related areas is recommended to keep up with the latest trends and innovations in the industry.

 

Quilt Show Organizer Salary Expectations

The average salary for a Quilt Show Organizer is around $50,000 (USD) per year.

However, earnings can fluctuate based on the size and frequency of the events organized, level of experience, and the location of the events.

Some Quilt Show Organizers may also work on a freelance or contract basis, potentially earning more or less depending on the scope of each project.

 

Quilt Show Organizer Job Description FAQs

What skills does a Quilt Show Organizer need?

A Quilt Show Organizer needs excellent communication and interpersonal skills for liaising with various stakeholders including venue staff, participants, sponsors and attendees.

They also need strong organizational and planning skills to ensure the event runs smoothly and is arranged down to the finest detail.

Basic knowledge about quilting and an appreciation for textile arts can be beneficial to understand the exhibits and interact effectively with participants.

 

Do Quilt Show Organizers need specific qualifications?

No specific qualifications are necessary to become a Quilt Show Organizer.

However, having a background in event planning can be beneficial.

Also, courses or certifications in project management, communications, or arts administration may be useful.

An understanding and appreciation of quilting and fabric arts can also be advantageous.

 

What should you look for in a Quilt Show Organizer’s resume?

A successful Quilt Show Organizer’s resume should highlight experience in event planning and management, along with specific examples of organized events.

Also, look for skills in time management, problem-solving, communication and negotiation.

Any experience or familiarity with quilting or textile arts should also be noted.

 

What qualities make a good Quilt Show Organizer?

A good Quilt Show Organizer should have a passion for quilting or textile arts, along with excellent organizational and problem-solving skills.

They should be able to coordinate with various teams and manage multiple tasks simultaneously.

Good interpersonal skills are also important, as they will need to liaise with vendors, participants and attendees.

They should also be detail-oriented to ensure every aspect of the event is taken care of.

 

What are the typical duties of a Quilt Show Organizer?

A Quilt Show Organizer typically starts by planning the event, which includes securing a venue, organizing quilt submissions, scheduling the program, and arranging for any necessary equipment or facilities.

They communicate with vendors, participants, and sponsors to ensure everyone understands their roles and responsibilities.

They also manage the set-up and breakdown of the event, handle any issues or emergencies that arise during the show, and gather feedback for future improvements after the event.

 

Conclusion

And there we have it.

Today, we’ve unveiled the intricate details of what it truly means to be a Quilt Show Organizer.

Surprised?

It’s not just about arranging fabrics.

It’s about weaving together a tapestry of creativity, one quilt at a time.

Armed with our comprehensive Quilt Show Organizer job description template and real-world examples, you’re all prepared to make your move.

But why halt your journey here?

Immerse further with our job description generator. It’s your key to meticulously crafted listings or perfecting your resume to excellence.

Bear in mind:

Every stitch in a quilt is a part of the larger masterpiece.

Let’s create that masterpiece. Together.

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