Real Estate Coordinator Job Description [Updated for 2025]

In the modern world, the focus on real estate coordinators is more significant than ever.

The landscape of the property market continues to evolve, and with each transformation, the demand for skilled individuals who can manage, streamline, and navigate real estate operations heightens.

But let’s delve deeper: What’s truly expected from a real estate coordinator?

Whether you are:

• A job seeker attempting to understand the intricacies of this role,
• A hiring manager creating a profile for the ideal candidate,
• Or simply fascinated by the dynamics of real estate coordination,

You’ve come to the right place.

Today, we present a versatile real estate coordinator job description template, crafted for easy posting on job boards or career sites.

Let’s dive right into it.

Real Estate Coordinator Duties and Responsibilities

Real Estate Coordinators manage real estate transactions, ensure the efficient operation of a real estate office, and provide administrative support to a team of Realtors or a Property Manager.

Their duties and responsibilities often include:

• Assisting with the scheduling and coordination of property viewings
• Supporting agents and brokers during the sale, purchasing, and leasing processes
• Compiling and maintaining real estate documents, agreements, and lease records
• Coordinating maintenance requests for properties and liaising with contractors
• Assisting in the preparation of marketing materials for property listings
• Updating and maintaining property listings on various real estate platforms
• Processing transactions and ensuring all related paperwork is completed and filed correctly
• Conducting research on real estate market trends and preparing reports
• Managing client databases and records
• Assisting with client communication and responding to inquiries in a timely manner

 

Real Estate Coordinator Job Description Template

Job Brief

We are seeking a proactive Real Estate Coordinator to assist our real estate team in managing property listings, coordinating transactions, and providing outstanding customer service.

The Real Estate Coordinator will be responsible for supporting brokers, maintaining legal and financial documents, managing multiple listings, and coordinating property closings.

Our ideal candidate is detail-oriented, has excellent communication skills, and is well-versed in real estate transactions and property management.

 

Responsibilities

• Provide administrative support to real estate brokers and agents
• Coordinate property listings, including marketing and advertising efforts
• Facilitate transaction processes, including review and coordination of legal and financial documents
• Maintain organized records of all real estate transactions
• Coordinate property showings and open house events
• Manage correspondence with clients, brokers, legal representatives and other stakeholders
• Assist with preparation and distribution of property brochures and materials
• Ensure compliance with real estate laws and regulations

 

Qualifications

• Proven work experience as a Real Estate Coordinator or similar role
• Knowledge of real estate industry, including understanding of property management and real estate transactions
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and negotiation skills
• Proficiency in Microsoft Office Suite and real estate management software
• High school diploma required; Bachelor’s degree in Business, Real Estate, or related field preferred
• Real estate license may be required

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Real Estate Coordinator
• Work Environment: Office setting with occasional field visits to properties. Some local travel may be required.
• Reporting Structure: Reports to the Real Estate Manager or Broker in Charge.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Real Estate Coordinator Do?

A Real Estate Coordinator is a professional who plays a vital role in the real estate industry.

They usually work for real estate companies, brokers, or agents, providing administrative support and coordinating various real estate transactions.

They are often responsible for managing and tracking real estate contracts from start to finish, ensuring all processes are completed correctly and on time.

This includes scheduling appointments, preparing necessary documents, and liaising with clients, lawyers, and other stakeholders involved in the transaction.

Real Estate Coordinators also handle communication with potential buyers or sellers, answering questions, providing information, and guiding them through the process.

They may also assist with marketing efforts, including preparing listings, coordinating open houses, and promoting properties on various platforms.

In addition, Real Estate Coordinators may conduct market research to gather data on recent sales, available properties, and real estate trends.

This information assists brokers or agents in advising clients, setting competitive prices, and making informed decisions.

Their role also requires them to keep meticulous records, including maintaining databases, tracking payments, and ensuring all paperwork is properly filed and accessible.

Real Estate Coordinators play a crucial role in ensuring smooth transactions and providing excellent customer service in the fast-paced real estate industry.

 

Real Estate Coordinator Qualifications and Skills

A proficient Real Estate Coordinator must have the skills and qualifications that align with their job duties, including:

• Strong knowledge of real estate market trends and property values to effectively coordinate buying, selling, or leasing properties.
• Excellent organizational skills to manage multiple projects, tasks, and deadlines simultaneously.
• Exceptional communication and interpersonal skills to effectively liaise between property owners, buyers, and other real estate professionals.
• Detail-oriented nature to accurately review and process various real estate documents such as contracts, leases, and closing statements.
• Problem-solving skills to quickly resolve disputes, deal with property maintenance issues, and handle tenant complaints.
• Computer proficiency to maintain databases, create reports, and manage real estate listing platforms.
• Customer service skills to foster strong relationships with clients, ensuring their satisfaction and repeat business.
• Negotiation skills to secure favorable deals for clients and handle contract discussions.

 

Real Estate Coordinator Experience Requirements

For entry-level positions as a Real Estate Coordinator, employers generally look for candidates with at least 1 to 2 years of experience in administrative support or coordination roles, preferably in the real estate industry.

This could be gained through internships, part-time work, or full-time roles.

Candidates who have worked in real estate firms, property management companies, or real estate development firms are often preferred, as this experience provides a strong foundation in real estate operations and procedures.

Those with more than 3 years of experience in real estate coordination or similar roles are often considered for senior coordinator positions.

They have likely developed a strong understanding of real estate documentation, transaction coordination, and have a deep knowledge of the local property market.

Candidates with over 5 years of experience in the real estate sector, and who have held roles such as Real Estate Agent, Property Manager, or Real Estate Analyst, may be considered for managerial roles within real estate coordination.

They have likely developed strong leadership and project management skills and have a solid understanding of real estate laws and regulations.

Additionally, any experience with real estate software, CRM systems, and other relevant technologies is highly valued in this role.

In all cases, strong organizational and communication skills are crucial for success as a Real Estate Coordinator.

 

Real Estate Coordinator Education and Training Requirements

Real Estate Coordinators typically have a bachelor’s degree in Real Estate, Business Administration, or a related field.

Their education usually includes courses in real estate, property management, economics, and business law.

Besides academic qualifications, real estate coordinators must have a strong understanding of real estate contracts and processes.

Familiarity with property laws, housing regulations, and industry standards is also essential.

Some positions might require real estate coordinators to hold a real estate license, the criteria for which vary by state but typically involve passing a test after a certain amount of educational coursework.

While not always necessary, professional certifications in real estate can enhance a coordinator’s career prospects.

Certifications such as the Certified Real Estate Brokerage Manager (CRB) or the Real Estate Negotiation Expert (RENE) can prove beneficial.

On-the-job training is crucial for understanding company-specific procedures and systems, and software such as property databases and customer relationship management tools.

Ongoing learning and staying updated with the latest industry trends, market conditions, and property laws are also important for career advancement in this field.

 

Real Estate Coordinator Salary Expectations

A Real Estate Coordinator can expect to earn an average salary of $47,610 (USD) per year.

However, this figure can fluctuate based on factors such as experience, skills, the size and location of the employing real estate company, and the health of the real estate market.

 

Real Estate Coordinator Job Description FAQs

What skills does a Real Estate Coordinator need?

A Real Estate Coordinator should have exceptional organizational and communication skills as they are required to handle multiple tasks and coordinate with different parties.

They should also have strong knowledge about real estate market trends, laws, and regulations.

In addition, they should have good negotiation and problem-solving skills, and be proficient in basic computer applications like spreadsheets and databases.

 

Do Real Estate Coordinators need a degree?

While a degree is not always required, having a bachelor’s degree in Business, Real Estate or related fields can be advantageous for a Real Estate Coordinator.

Some companies may prefer candidates with previous experience in real estate or property management.

In addition, real estate coordinators may need to be licensed real estate agents, depending on the state and the specifics of the role.

 

What should you look for in a Real Estate Coordinator resume?

A Real Estate Coordinator resume should highlight relevant experience in real estate, property management or administrative roles.

Look for proven organizational and communication skills, experience in coordinating with different stakeholders, and knowledge of real estate procedures and laws.

Depending on the role, a valid real estate agent license may also be required.

 

What qualities make a good Real Estate Coordinator?

A good Real Estate Coordinator is highly organized, able to manage multiple projects simultaneously and meet deadlines.

They are excellent communicators, able to liaise with various stakeholders such as clients, agents, and property managers.

They also have a keen understanding of the real estate market, laws, and trends, and possess strong problem-solving skills to navigate any issues that may arise.

 

Is it difficult to hire a Real Estate Coordinator?

Hiring a Real Estate Coordinator can be challenging due to the specific skills and knowledge required for this role.

The ideal candidate must have a combination of administrative skills, real estate knowledge, and outstanding communication abilities.

Also, the competition for experienced Real Estate Coordinators can be intense in areas with a thriving real estate market.

Offering competitive salaries and benefits, and providing opportunities for growth can help attract qualified candidates.

 

Conclusion

And there we have it.

Today, we’ve unveiled the intricacies of being a real estate coordinator.

Surprised?

It’s not just about selling properties.

It’s about shaping the landscape of our communities, one property at a time.

With our indispensable real estate coordinator job description template and real-life examples, you’re fully equipped to make your move.

But why limit yourself?

Dig deeper with our job description generator. It’s your next step to creating sharp, precise listings or polishing your resume to stand out.

Keep in mind:

Every property is part of a grand design.

Let’s build the future of real estate. Together.

How to Become a Real Estate Coordinator (Complete Guide)

Relaxed Road to Riches: Easy Jobs That Will Fatten Your Wallet!

The Stress Hall of Fame: Careers That Defy the Norm!

The Workplace Wailers: The Most Hated Jobs on Earth

Weird Work Wonders: Jobs That Defy Normal Expectations