Real Estate Virtual Assistant Job Description [Updated for 2025]

In the dynamic world of real estate, the demand for virtual assistants is significantly increasing.

As the industry evolves with technological advancements, the need for proficient individuals who can manage, streamline, and secure the virtual aspects of real estate operations grows even more pressing.

So, let’s dig deeper: What is exactly expected from a real estate virtual assistant?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager crafting the perfect candidate profile,
• Or simply interested in the intricate aspects of real estate virtual assistance,

You’re in the right place.

Today, we introduce a flexible real estate virtual assistant job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Real Estate Virtual Assistant Duties and Responsibilities

Real Estate Virtual Assistants provide remote administrative support to real estate businesses and professionals, helping them manage their day-to-day tasks and ensure smooth operations.

They typically work from home and can assist with a variety of tasks, depending on the needs of the business.

Real Estate Virtual Assistants have the following duties and responsibilities:

• Respond to emails and phone calls from clients, vendors, and other relevant parties
• Manage property listings on various online platforms
• Coordinate appointments, open houses, showings, and meetings
• Perform market research and compile data on properties, prices, and neighborhoods
• Assist with social media management and content creation for marketing campaigns
• Prepare and distribute marketing materials such as flyers, newsletters, and property descriptions
• Update and maintain client databases
• Handle documentation related to transactions, such as contracts and lease agreements
• Provide customer service, addressing client inquiries and concerns promptly
• Assist with bookkeeping tasks, including tracking expenses and invoicing

 

Real Estate Virtual Assistant Job Description Template

Job Brief

We are looking for an organized and experienced Real Estate Virtual Assistant to handle a wide range of administrative and support-related tasks remotely.

Responsibilities of a Real Estate Virtual Assistant include managing schedules, coordinating meetings, conducting research, assisting with creating marketing materials, and providing customer service.

Our ideal candidate is a skilled multitasker who can prioritize and manage multiple projects simultaneously.

They should be highly reliable, detail-oriented, and have excellent communication skills.

 

Responsibilities

• Perform administrative duties such as managing calendars, scheduling appointments and organizing documents.
• Coordinate with real estate agents and clients to set up property viewings and meetings.
• Conduct market research and compile data for real estate properties.
• Assist in creating promotional materials and advertisements for properties.
• Manage social media accounts and real estate websites.
• Provide customer service by responding to inquiries via email and phone.
• Perform data entry tasks and update client databases.
• Handle real estate transaction paperwork and follow-up on contracts.
• Assist with other tasks as required.

 

Qualifications

• Proven work experience as a virtual assistant, real estate assistant or in a relevant role.
• Familiarity with the real estate industry and real estate terminology.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and real estate software.
• Excellent time management skills and the ability to prioritize work.
• Outstanding organizational and multitasking abilities.
• High school diploma; additional qualifications as an Administrative assistant or Secretary will be a plus.

 

Benefits

• Flexible working hours
• Work from home opportunities
• Professional development opportunities

 

Additional Information

• Job Title: Real Estate Virtual Assistant
• Work Environment: Remote work setting. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Real Estate Manager or Broker.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $30,000 minimum to $45,000 maximum
• Location: Remote
• Employment Type: Full-time or Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Real Estate Virtual Assistant Do?

A Real Estate Virtual Assistant typically works remotely to provide administrative support to real estate professionals, agents, or brokers.

They can work for real estate agencies, firms, or as independent contractors.

Their primary tasks may include managing social media accounts, scheduling property viewings, managing emails, drafting and posting property listings, and updating the company’s website.

They also assist with customer service duties, addressing prospective buyers’ inquiries, and providing information about properties.

Real Estate Virtual Assistants can be responsible for managing the client database, ensuring the accurate and timely entry of new information, and updating existing information as needed.

They may also assist with market research, gathering data on the latest real estate trends, and preparing reports on the local property market.

In some cases, they may also coordinate paperwork related to property transactions, ensuring that all necessary documents are obtained, correctly filled out, and filed accordingly.

Overall, the role of a Real Estate Virtual Assistant is to ensure the smooth running of real estate operations, freeing up agents to focus more on property sales and client interaction.

 

Real Estate Virtual Assistant Qualifications and Skills

A proficient Real Estate Virtual Assistant should have the skills and qualifications that align with the job description, including:

• Organizational skills to manage and maintain all the administrative tasks in the real estate business such as managing client databases, scheduling appointments, and managing emails.
• Communication skills to liaise between realtors, clients, and other stakeholders, respond to inquiries, and generate leads.
• Understanding of real estate industry and market trends to assist in property research, property listings, and updating website content.
• Time management skills to handle multiple tasks in a remote environment, meeting deadlines and staying on top of all tasks.
• Customer service skills to assist in client relationship management, follow-up with potential clients, and provide outstanding service to existing clients.
• Technical skills to use various software and online tools for real estate CRM, document management, email marketing, and scheduling.
• Problem-solving skills to identify potential issues and provide appropriate solutions in a timely manner.

 

Real Estate Virtual Assistant Experience Requirements

Real Estate Virtual Assistants typically have at least one to two years of experience in an administrative role, often in the real estate or related industry.

This experience helps them understand the basics of real estate transactions, including scheduling, document management, and customer service.

Experience in a virtual or remote work setting is also beneficial as these professionals need to be self-starters and capable of managing their time and tasks efficiently.

Familiarity with digital communication tools such as email, video conferencing, and online collaboration software is often necessary.

Candidates with more than three years of experience often have a deeper understanding of the real estate industry, including familiarity with property listings, escrow process, legal documentation, and marketing strategies.

They may also have experience using real estate specific software and platforms, such as MLS systems or CRM tools.

Those with more than five years of experience are often well-versed in all areas of real estate transactions and may even have experience overseeing other assistants or coordinating a team remotely.

They may also have developed specialized skills in areas like social media marketing for real estate, property research, or transaction coordination, making them more valuable to potential employers.

 

Real Estate Virtual Assistant Education and Training Requirements

A Real Estate Virtual Assistant typically requires a high school diploma or equivalent education.

However, an associate’s or bachelor’s degree in a business-related field can be beneficial.

They should have a solid understanding of real estate procedures and terms, which can often be gained through relevant work experience or specific real estate assistant training programs.

Proficiency in office and administrative skills such as data entry, customer service, and managing schedules is essential.

Additionally, advanced computer skills, particularly in using software such as Microsoft Office Suite, Google Workspace, and real estate-specific software are crucial.

While not mandatory, obtaining a real estate license can be an added advantage as it provides in-depth knowledge about the real estate industry.

In order to stay up-to-date with the latest industry trends, a Real Estate Virtual Assistant might also pursue continuing education courses, webinars, or certifications in areas like digital marketing or property management.

Knowledge of digital platforms such as social media, email marketing software, and customer relationship management (CRM) systems is also beneficial, as these are often used for marketing and client communication in the real estate sector.

Many employers value experience over formal education in this role, so practical experience working with a real estate company or agent can be a strong asset for a Real Estate Virtual Assistant.

 

Real Estate Virtual Assistant Salary Expectations

A Real Estate Virtual Assistant can expect to earn an average salary of $15.74 (USD) per hour.

The actual earnings can differ based on factors such as level of experience, additional skills, and the geographical location of the employer.

 

Real Estate Virtual Assistant Job Description FAQs

What skills does a Real Estate Virtual Assistant need?

A Real Estate Virtual Assistant should possess strong organizational and administrative skills to manage client databases, schedule appointments, and handle day-to-day tasks.

They should have excellent communication skills to correspond with clients and third parties.

A good understanding of the real estate industry and proficient use of real estate software and tools are also crucial.

 

Do Real Estate Virtual Assistants need a degree?

A degree is not necessarily required for a Real Estate Virtual Assistant.

However, having a degree in Business Administration, Real Estate, or a related field can be advantageous.

Specific training in real estate practices and laws might also be beneficial.

Most importantly, they need to be well-versed in administrative tasks, customer service, and real estate procedures.

 

What should you look for in a Real Estate Virtual Assistant resume?

A resume for a Real Estate Virtual Assistant should highlight experience in administrative roles, particularly in the real estate sector.

Proficiency in real estate software, customer service skills, and task management skills are essential.

Look for any certification in real estate or related fields.

Also, pay attention to their technological skills, as they will be working virtually.

 

What qualities make a good Real Estate Virtual Assistant?

A good Real Estate Virtual Assistant is highly organized, detail-oriented, and proactive.

Since they are dealing with a variety of tasks simultaneously, they should have excellent time management skills.

They should also be self-motivated, as they will be working remotely.

Excellent communication skills, both written and verbal, are also crucial for interacting with clients and team members.

 

Is it difficult to hire a Real Estate Virtual Assistant?

Hiring a Real Estate Virtual Assistant can be challenging due to the specific set of skills and experience required for the role.

It’s crucial to find someone who is well-versed in real estate procedures, competent in administrative tasks, and comfortable working remotely.

Therefore, a comprehensive hiring process including skill tests and thorough interviews is recommended.

 

Conclusion

And there we have it.

Today, we’ve unveiled the true essence of being a real estate virtual assistant.

Surprised?

Well, it’s not just about managing appointments or responding to emails.

It’s about shaping the future of the real estate industry, one task at a time.

With our go-to real estate virtual assistant job description template and real-world examples, you’re ready to take the plunge.

But why stop at readiness?

Go further with our job description generator. It’s your stepping stone towards creating accurate job listings or perfecting your resume.

Always remember:

Every task you handle contributes to the bigger picture.

Let’s shape that future. Together.

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