Residential Property Manager Job Description [Updated for 2025]

In the ever-evolving real estate market, the role of residential property managers has become crucially important.

As the property landscape continues to grow and diversify, the demand for skilled professionals who can effectively manage, oversee, and optimize residential properties is on the rise.

But what exactly is expected from a residential property manager?

Whether you are:

• A job seeker looking to understand the intricacies of this role,
• A hiring manager aiming to define the perfect candidate,
• Or simply curious about the ins and outs of residential property management,

You’ve come to the right place.

Today, we present a customizable residential property manager job description template, crafted for easy posting on job boards or career sites.

Let’s delve right into it.

Residential Property Manager Duties and Responsibilities

Residential Property Managers are primarily responsible for overseeing and coordinating all operations of an assigned property, including but not limited to tenant relations, maintenance, and lease management.

Their duties and responsibilities include:

• Managing and supervising maintenance and repair of the properties
• Inspecting the property on a regular basis to ensure it meets safety and aesthetic standards
• Attracting tenants by advertising vacancies, obtaining referrals from current tenants, explaining advantages of location and services, and showing units
• Contracting with tenants by negotiating leases and collecting security deposit
• Maintaining property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs, planning renovations, and contracting with landscaping and snow removal services
• Maintaining building systems by contracting for maintenance services and supervising repairs
• Securing property by contracting with security patrol service, maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies
• Preparing reports by collecting, analyzing, and summarizing data and trends
• Accomplishing financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective action

 

Residential Property Manager Job Description Template

Job Brief

We are looking for an experienced and dedicated Residential Property Manager to manage our residential properties.

The Residential Property Manager will be responsible for maintaining property rentals, marketing and filling vacancies, screening prospective tenants, enforcing leases, securing premises, and overseeing maintenance tasks.

Our ideal candidate is a skilled multi-tasker with excellent communication skills and a proven track record of successful property management.

 

Responsibilities

• Manage all aspects of assigned residential properties
• Inspect and arrange maintenance to meet standards
• Maintain a positive, productive relationship with tenants
• Negotiate lease/contracts with contractors in a timely and reliable manner
• Advertise and market vacant spaces to attract tenants
• Collect receivable accounts and handle operating expenses
• Develop and manage annual budgets by forecasting requirements and analyzing variances, data and trends
• Accomplish financial goals and report periodically on financial performance
• Source and build relationships with prospective clients to expand business opportunities

 

Qualifications

• Proven work experience as a property manager or relevant position
• Fully understanding property management and its financial aspects
• In depth knowledge of all rules and regulations surrounding property management
• Competency in MS Office and relevant databases and software
• Customer focus and bottom line orientation
• Interpersonal savvy with strong communication and presentation skills
• Well organized with excellent time management skills
• Valid real estate agent/broker license
• BS degree in related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Residential Property Manager
• Work Environment: Office setting with frequent travel to various properties. Some weekend and evening hours may be required.
• Reporting Structure: Reports to the Director of Property Management or Property Owner.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Residential Property Manager Do?

Residential Property Managers are specialized professionals who oversee and manage residential properties such as apartments, condominiums, or private homes.

Their primary responsibilities include screening and selecting prospective tenants, negotiating leases, ensuring timely rent collection, and handling tenant complaints or issues.

They maintain a secure environment for the residents and ensure that all properties are in compliance with regulations and property laws.

Property Managers also coordinate maintenance and repair works, inspect properties regularly for any damages, and manage budgets and expenditures related to the property.

In addition, they may also be involved in marketing and advertising of properties to attract potential tenants, and managing relationships with contractors and service providers.

In case of disputes, the Residential Property Manager acts as the intermediary between the landlord and tenants.

They have to keep updated records of all transactions and ensure the profitability of the property.

Property Managers are responsible for making sure the property maintains its value and serving as the liaison between the property owner and the tenants.

 

Residential Property Manager Qualifications and Skills

A Residential Property Manager should possess a unique blend of business acumen, interpersonal skills, and practical knowledge to successfully manage properties, including:

• Knowledge of real estate laws and regulations, to ensure all operations align with current rules and standards
• Strong interpersonal skills to build and maintain relationships with tenants, owners, and contractors
• Excellent communication skills to effectively liaise between property owners and tenants, and handle any disputes or issues that may arise
• Financial management skills for tasks such as budgeting for property expenses, setting rental rates, and ensuring timely rent collection
• Organizational skills to manage multiple properties, keep track of maintenance schedules, and ensure lease agreements are updated and complied with
• Problem-solving skills to address a variety of issues, from maintenance concerns to tenant complaints, in a timely and efficient manner
• Ability to use property management software for efficient record keeping, rent tracking, and maintenance request handling

 

Residential Property Manager Experience Requirements

Entry-level Residential Property Managers typically require at least 1 to 2 years of experience in property management, often through an internship, part-time role or assistant position in real estate or property management firm.

This initial exposure to the industry allows them to become familiar with managing lease agreements, dealing with tenant complaints, conducting property inspections, and ensuring maintenance issues are promptly addressed.

Candidates with more than 3 years of experience often have a well-rounded understanding of residential property management, including marketing rental properties, screening potential tenants, and managing property budgets and financials.

They may also have experience in the implementation of property management software and tools.

Those with more than 5 years of experience will likely have developed leadership skills and may have had experience in overseeing a team of property management staff.

They may have also dealt with more complex issues such as eviction proceedings, significant property renovations, and managing properties across multiple locations.

At this level, residential property managers could potentially oversee large apartment complexes or a portfolio of residential properties.

Certifications like Certified Property Manager (CPM) or Residential Management Professional (RMP) can be beneficial for these roles, adding to their credibility and expertise in the industry.

 

Residential Property Manager Education and Training Requirements

Residential Property Managers typically have a bachelor’s degree in business administration, real estate, or a related field.

They should have a strong background in customer service and communication, as well as a good understanding of property maintenance and real estate laws.

Further training in property management and real estate may be beneficial, and some positions may require a professional certification such as the Residential Management Professional (RMP) or Certified Property Manager (CPM).

Many states also require Residential Property Managers to hold a real estate broker’s license, which usually involves completing state-approved courses and passing a licensing exam.

Additionally, several years of experience in real estate or property management can be helpful.

Ongoing professional development through courses or certifications in areas like property law, tenant relations, and financial management can also indicate a candidate’s dedication and potential for growth in the field.

 

Residential Property Manager Salary Expectations

A Residential Property Manager can expect to earn an average salary of $58,760 (USD) per year.

However, this can greatly fluctuate based on factors such as the size and number of properties managed, years of experience in the field, location of the properties, and the employing company.

 

Residential Property Manager Job Description FAQs

What skills does a Residential Property Manager need?

Residential Property Managers should possess excellent communication and customer service skills to deal with tenants, owners, and vendors.

They should have good organizational skills to manage multiple properties and a strong knowledge of property law and housing regulations.

Financial understanding and basic knowledge of property maintenance are also important in this role.

 

Do Residential Property Managers need a degree?

While a degree is not always required for a Residential Property Manager, having one in real estate, business administration, or a related field can be beneficial.

However, most employers place more emphasis on experience in property management or real estate.

Additionally, property managers are often required to have a real estate license.

 

What should you look for in a Residential Property Manager’s resume?

A good Residential Property Manager resume should highlight experience in property management, real estate or a related field.

Special attention should be given to the candidate’s knowledge of property law, leasing agreements, and property maintenance.

The resume should also reflect strong communication skills, organizational abilities, and proficiency in property management software.

 

What qualities make a good Residential Property Manager?

A good Residential Property Manager is customer-focused and able to build strong relationships with tenants and property owners.

They are proactive problem solvers, capable of addressing maintenance issues quickly and efficiently.

Additionally, they should have a keen eye for detail to ensure properties are well-maintained and to spot potential issues before they escalate.

 

What are the daily duties of a Residential Property Manager?

On a typical day, a Residential Property Manager might start by responding to any urgent maintenance requests or tenant inquiries.

They might inspect properties for maintenance issues, meet with prospective tenants, or prepare lease agreements.

They could also be liaising with property owners to discuss vacancies, rental income, or property maintenance.

In addition, they would likely be overseeing any ongoing property maintenance or renovation projects.

 

Is it difficult to hire Residential Property Managers?

Finding the right Residential Property Manager can be challenging, as it requires someone with a unique blend of skills including customer service, financial acumen, and property maintenance knowledge.

It’s important to have a well-defined job description and to consider hiring someone with a proven track record in real estate or property management.

 

Conclusion

So, there you have it.

Today, we’ve pulled back the layers on what it truly takes to be a residential property manager.

And guess what?

It’s not just about managing properties.

It’s about shaping the future of residential living, one property at a time.

With our go-to residential property manager job description template and real-life examples, you’re fully equipped to make your next step.

But why stop there?

Dig deeper with our job description generator. It’s your ultimate tool for creating polished job listings or refining your resume to excellence.

Remember:

Every property managed contributes to a better residential experience.

Let’s create that future. Together.

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