School Counselor Aide Job Description [Updated for 2025]

In the realm of education, the role of school counselor aides is increasingly crucial.

As the dynamics of education evolve, the demand for efficient individuals who can support, facilitate, and enhance the school counseling process escalates.

But let’s delve deeper: What’s truly expected from a school counselor aide?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• An education manager outlining the perfect candidate,
• Or simply curious about the integral role of school counselor aides,

You’re in the right place.

Today, we present a customizable school counselor aide job description template, designed for convenient posting on job boards or career sites.

Let’s dive in.

School Counselor Aide Duties and Responsibilities

School Counselor Aides assist school counselors with a variety of tasks to ensure the smooth running of the counseling department.

They provide support to students and staff, with daily duties and responsibilities including:

• Assisting school counselors in providing information and guidance to students
• Managing the scheduling of counseling sessions and meetings
• Maintaining confidential student records and counseling notes
• Assisting in the planning and implementation of student intervention programs
• Supporting the organization of career fairs, college visits, and other school counseling events
• Conducting basic administrative tasks such as answering phone calls, filing, and managing correspondence
• Helping in the preparation of materials for presentations and workshops
• Assisting in the coordination of standardized testing
• Supporting counselors in crises situations involving students

 

School Counselor Aide Job Description Template

Job Brief

We are seeking a compassionate and dedicated School Counselor Aide to join our team.

The School Counselor Aide will assist the School Counselor with a variety of duties, such as preparing materials, organizing meetings, maintaining records, and interacting with students.

Our ideal candidate has a strong understanding of the educational system, excellent communication skills, and a genuine interest in helping students succeed.

 

Responsibilities

• Assist the School Counselor in preparing and implementing student counseling programs
• Maintain confidential student records and counseling notes
• Assist in scheduling appointments and meetings for the School Counselor
• Provide support to students under the guidance of the School Counselor
• Help prepare materials for counseling sessions and workshops
• Communicate with parents, teachers, and other school staff as directed by the School Counselor
• Participate in training and professional development activities
• Ensure the counseling office is organized and stocked with necessary materials

 

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in education, psychology, or related field preferred
• Previous experience working in an educational setting or with children preferred
• Strong interpersonal and communication skills
• Ability to maintain confidentiality and handle sensitive information
• Organizational skills and attention to detail
• Compassionate and understanding with a genuine desire to help students

 

Benefits

• Health, dental, and vision insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Opportunity to make a positive impact on students’ lives

 

Additional Information

• Job Title: School Counselor Aide
• Work Environment: This position is based in a school environment and will require interaction with students of different ages, parents, teachers, and other school staff.
• Reporting Structure: The School Counselor Aide will report directly to the School Counselor.
• Salary: Salary is commensurate with experience and qualifications.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our school. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a School Counselor Aide Do?

A School Counselor Aide assists the school counselors in their daily tasks and responsibilities, playing a vital role in the school’s student support services.

They aid in organizing and maintaining student records, scheduling appointments, and coordinating meetings between students, parents, teachers, and counselors.

They also assist in the implementation of counseling programs and in preparing materials for presentations, workshops, and group counseling sessions.

A School Counselor Aide may also interact directly with students, providing basic emotional and academic guidance under the supervision of licensed counselors.

In addition, they play a role in crisis intervention, helping to provide immediate support and assistance to students in distress.

A School Counselor Aide is a critical team member in creating a supportive and nurturing school environment, ensuring that every student’s needs are met and their issues are addressed.

 

School Counselor Aide Qualifications and Skills

A School Counselor Aide should possess a diverse set of both personal and professional skills and qualifications to effectively support the school counselor, such as:

• Strong communication skills to interact effectively with students, staff, parents, and administration
• Interpersonal skills to foster trust and rapport with students of various ages, backgrounds, and learning capabilities
• Understanding of basic counseling principles and educational systems to assist in the delivery of guidance curriculum
• Ability to maintain confidentiality and handle sensitive information with discretion
• Organizational skills to manage the scheduling of appointments, record keeping, and other administrative tasks
• Awareness and sensitivity to cultural diversity and individual differences among the student population
• Problem-solving skills to assist in addressing student issues and concerns
• Patience and empathy to support students who might be dealing with academic, social, or personal challenges
• Technological skills for using counseling software, databases, and other digital tools used in the field of school counseling

 

School Counselor Aide Experience Requirements

Starting as a School Counselor Aide often requires a minimum of a high school diploma or GED.

However, candidates who hold an associate’s or bachelor’s degree in Counseling, Psychology, Education or a related field are often preferred.

Entry-level candidates usually have 1 to 2 years of experience, often through an internship, volunteer work, or part-time role in a school or educational setting.

They may also have experience in supporting roles such as a Teacher’s Aide, After School Program Assistant, or Tutor.

Candidates with 3 to 5 years of experience often have developed their skills in student counseling, conflict resolution, and academic guidance in roles like School Counselor Intern, Behavior Interventionist, or Student Affairs Assistant.

Those with over 5 years of experience may have worked closely with licensed School Counselors or Psychologists, gaining deeper insight into child and adolescent behavior, mental health issues, and academic strategies.

They may also have some leadership experience, which could prepare them for a lead role in the counseling department or a step towards becoming a licensed School Counselor.

It is important to note that all experience should demonstrate a passion for working with students, a strong understanding of student needs, and a commitment to fostering a positive educational environment.

 

School Counselor Aide Education and Training Requirements

A School Counselor Aide typically requires at least a high school diploma or its equivalent.

However, an associate’s degree in counseling, psychology, or a related field is highly preferred by most employers.

Their education should include courses that familiarize them with the basics of psychology, counseling, and child development.

They should also have some knowledge of educational systems and protocols.

In addition to formal education, practical experience through internships, practicums, or assistant roles in a school setting can be quite advantageous.

This hands-on experience can provide a deeper understanding of a counselor’s role and tasks within a school environment.

Some states may require School Counselor Aides to be certified or licensed.

The requirements for such credentials vary by state but typically involve passing an exam after completing an approved training program.

Ongoing training and professional development are also essential for School Counselor Aides to stay updated on the latest counseling techniques, ethical standards, and educational policies.

Some School Counselor Aides may choose to further their education by pursuing a bachelor’s or master’s degree in counseling or psychology, which may open up more career opportunities and lead to higher-level counseling positions.

 

School Counselor Aide Salary Expectations

A School Counselor Aide can expect to earn an average wage of $14.37 (USD) per hour.

The actual wage may differ based on factors such as experience, education, the district in which the school is located, and the specific responsibilities of the job role.

 

School Counselor Aide Job Description FAQs

What skills does a School Counselor Aide need?

A School Counselor Aide should possess strong communication and interpersonal skills, as they will be interacting with students, parents, and staff regularly.

They should be empathetic, patient, and able to handle sensitive situations.

Organizational and administrative skills are also important as they may be responsible for scheduling appointments, maintaining records, and ensuring confidentiality of student information.

 

Do School Counselor Aides need a degree?

While a degree may not be strictly necessary for a School Counselor Aide, a background in psychology, education, or a related field can be beneficial.

Experience working with children or in an educational setting is typically more important for this role.

Some positions may require specific training or certifications, depending on the responsibilities of the role.

 

What should you look for in a School Counselor Aide resume?

In a School Counselor Aide resume, look for experience working with children and in an educational environment.

Also, any experience or training in counseling or related fields can be a plus.

Strong administrative and organizational skills are also key.

The resume should demonstrate a commitment to confidentiality and professionalism.

 

What qualities make a good School Counselor Aide?

A good School Counselor Aide is empathetic, patient, and compassionate, able to understand and work with children of different backgrounds and with diverse needs.

They are professional, able to maintain confidentiality and handle sensitive situations with discretion.

Good organizational skills are also important, as they may be responsible for scheduling, record-keeping, and other administrative tasks.

 

What is the role of a School Counselor Aide in a school setting?

A School Counselor Aide supports the School Counselor in their duties, which can include scheduling appointments, maintaining records, and providing direct support to students under the guidance of the Counselor.

They are often a first point of contact for students seeking help and play a vital role in creating a supportive and safe school environment.

 

Conclusion

So there you have it.

Today, we’ve given you a glimpse into the challenging and rewarding world of a school counselor aide.

And guess what?

It’s not just about scheduling appointments or filing reports.

It’s about shaping the future, one student at a time.

With our comprehensive school counselor aide job description template and real-world examples, you’re all set to embark on a rewarding career path.

But why stop there?

Dive deeper with our job description generator. It’s your next step to precision-crafted job listings or finessing your resume to brilliance.

Remember:

Every interaction with a student is a chance to make a difference.

Let’s shape the future. Together.

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