Senior Administrative Coordinator Job Description [Updated for 2025]

In the modern corporate landscape, the role of Senior Administrative Coordinators has become increasingly vital.

As organizations grow and evolve, the demand for skilled individuals who can efficiently manage, streamline, and enhance our administrative processes is on the rise.

But what exactly does a Senior Administrative Coordinator do?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager crafting the perfect job posting,
• Or simply interested in the world of administrative coordination,

You’ve come to the right place.

Today, we present a customizable Senior Administrative Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Senior Administrative Coordinator Duties and Responsibilities

Senior Administrative Coordinators oversee and manage the daily operations of a company or department, often with a focus on administrative tasks and employee coordination.

They are vital cogs in the organizational wheel who ensure smooth workflows and efficient processes.

They have the following duties and responsibilities:

• Coordinate and manage schedules, appointments and bookings for executives or department heads
• Facilitate communication between various departments, staff members and executives
• Oversee the preparation and dissemination of documents, such as reports, memos, and meeting minutes
• Plan, organize and manage events, meetings or conferences
• Manage and maintain databases and filing systems, both electronic and physical
• Assist in the recruitment process by scheduling interviews, compiling necessary paperwork, and onboarding new hires
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Process invoices, expenses, and budget reports
• Ensure compliance with company policies and procedures, and legal regulations
• Handle queries from staff and provide guidance and information as necessary

 

Senior Administrative Coordinator Job Description Template

Job Brief

We are seeking an experienced Senior Administrative Coordinator to join our team.

In this role, you will oversee and coordinate daily operations, assist with project management, and provide high-level administrative support to the leadership team.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Strong communication skills, exceptional problem-solving abilities, and a deep understanding of office management systems are critical to this role.

 

Responsibilities

• Coordinate office management activities and operations to secure efficiency and compliance to company policies
• Manage schedules, deadlines, appointments and projects for senior management
• Supervise administrative staff and divide responsibilities to ensure performance
• Create and update databases and records for financial information, personnel data and other administrative records
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Develop and implement effective onboarding plans for new hires
• Assist in event planning and coordination

 

Qualifications

• Proven experience as an administrative coordinator or similar administrative role
• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills
• Proficiency in MS Office and office management software
• Familiarity with office management procedures and basic accounting principles
• Ability to work under pressure and meet deadlines
• High school diploma; BSc/BA in business administration or relevant field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Senior Administrative Coordinator
• Work Environment: Office setting. Some travel may be required for meetings or events.
• Reporting Structure: Reports to the Office Manager or Administrative Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Senior Administrative Coordinator Do?

Senior Administrative Coordinators typically work in various industries such as healthcare, education, finance, or government, where they oversee and streamline administrative duties.

They are responsible for coordinating administrative procedures, systems, and policies, while also providing direct administrative support to higher-level executives or a team.

Their duties often include organizing files, preparing reports, managing schedules, planning meetings, and supporting other staff.

They may also be tasked with project management, ensuring that projects are completed on time and within budget.

They may be involved in the hiring and training of new administrative employees, and often take a leading role in setting office standards and procedures.

Additionally, they may be tasked with specific functions such as budget preparation and control, records management, and special projects coordination.

Effective communication is a key part of their job, as they frequently liaise with other departments and stakeholders to ensure smooth operations within the organization.

 

Senior Administrative Coordinator Qualifications and Skills

A Senior Administrative Coordinator should possess a strong set of skills and qualifications that can help manage office operations efficiently.

These include:

• Exceptional organizational skills to manage various administrative tasks, schedules, and project timelines simultaneously.
• Excellent communication skills to effectively liaise with team members, managers, and other stakeholders, ensuring smooth operation of business activities.
• Strong leadership skills to oversee junior administrative staff and provide necessary guidance and training when required.
• Proficiency in using various office software including MS Office Suite (Word, Excel, PowerPoint) and other administrative software to manage tasks such as scheduling, project management and record-keeping.
• Good problem-solving skills to identify and address any issues that may affect office operations or administrative procedures.
• Attention to detail to ensure accuracy in all tasks such as data entry, document preparation and management, and reporting.
• Ability to multitask in a fast-paced environment without compromising on quality of work.
• Financial management skills to manage budgets, expenses, invoices, and other financial tasks related to office operations.

 

Senior Administrative Coordinator Experience Requirements

Senior Administrative Coordinators are typically expected to have a minimum of 3-5 years of experience in an administrative role.

This experience may be gained through full-time roles such as Administrative Assistant, Office Manager or Executive Assistant.

In these roles, individuals will have gained experience in tasks such as scheduling, project management, and correspondence, all of which are crucial in the role of a Senior Administrative Coordinator.

Additionally, experience in utilizing various office software such as Microsoft Office Suite, Google Suite, or other project management tools will be highly beneficial.

Candidates with more than 5 years of administrative experience often have a deeper understanding of business operations and may have had the opportunity to lead or manage teams.

Experience in specific industries may be beneficial depending on the employer.

For instance, a medical office may prefer candidates with experience in healthcare administration, while a tech company may value experience in a fast-paced startup environment.

Finally, Senior Administrative Coordinators may require some experience in budgeting or financial reporting as they might be responsible for overseeing departmental budgets or financial transactions.

 

Senior Administrative Coordinator Education and Training Requirements

Senior Administrative Coordinators typically require a bachelor’s degree in business administration, office management, or a related field.

They must have strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Proficiency in computer software such as Microsoft Office Suite, especially Excel, Word and PowerPoint, is also essential.

In addition to a bachelor’s degree, several years of experience in an administrative role are often required for this senior position.

This is to ensure that the individual has a thorough understanding of office procedures, management systems, and team coordination.

Some organizations may prefer candidates with a master’s degree in business administration or a related field, particularly for higher-level positions.

Certifications such as Certified Administrative Professional (CAP) or Project Management Professional (PMP) can also be beneficial for these roles, demonstrating a commitment to professionalism and ongoing learning.

Additionally, excellent communication skills, both verbal and written, are crucial for a Senior Administrative Coordinator, as the role often involves liaising between departments, dealing with external stakeholders, and supervising junior staff.

 

Senior Administrative Coordinator Salary Expectations

A Senior Administrative Coordinator earns an average salary of $53,000 (USD) per year.

This figure can vary significantly based on factors such as the size and sector of the employer, years of experience, educational qualifications, and geographical location.

 

Senior Administrative Coordinator Job Description FAQs

What skills does a Senior Administrative Coordinator need?

Senior Administrative Coordinators need excellent organizational and planning skills as they are responsible for coordinating various administrative tasks.

They should have excellent communication skills to interact with employees and upper management.

They should also have problem-solving skills to identify and resolve administrative related issues.

Proficiency in office software, including Microsoft Office Suite, is also crucial.

 

Do Senior Administrative Coordinators need a degree?

While not mandatory in all organizations, having a degree in business administration or a related field is often desirable for a Senior Administrative Coordinator role.

However, significant work experience in administrative roles can also be considered in place of formal education.

The role often requires practical knowledge and experience in office management.

 

What should you look for in a Senior Administrative Coordinator resume?

Look for a strong background in administrative roles, proficiency in office software, and excellent organizational skills.

They should also demonstrate the ability to manage multiple tasks simultaneously and prioritize according to business needs.

Look for any relevant certifications or continued learning in administration or management.

 

What qualities make a good Senior Administrative Coordinator?

A good Senior Administrative Coordinator is highly organized, detail-oriented, and capable of multitasking.

They should be a good leader and able to supervise and guide junior administrative staff.

Excellent communication skills are important for liaising with different departments and conveying necessary information.

They should also be proactive in identifying administrative issues and solving them promptly.

 

Is it difficult to hire a Senior Administrative Coordinator?

Hiring a Senior Administrative Coordinator can be challenging as it requires a candidate with a unique mix of skills – including advanced administrative capabilities, excellent organizational skills, and the ability to manage and oversee teams.

However, with a well-structured recruitment process and clear role expectations, finding the right candidate is achievable.

 

Conclusion

And there we have it.

Today, we’ve unveiled the true essence of what being a Senior Administrative Coordinator entails.

Intriguing, isn’t it?

It’s not just about scheduling meetings and organizing paperwork.

It’s about driving the operational success of your organization, one task at a time.

With our comprehensive Senior Administrative Coordinator job description template and practical examples, you’re ready to make your move.

But why stop at the surface?

Delve deeper with our job description generator. It’s your ultimate tool for sculpting precise job listings or for honing your resume to perfection.

Remember:

Every administrative task is a cog in the larger organizational machine.

Let’s drive that success. Together.

How to Become a Senior Administrative Coordinator (Complete Guide)

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