Staff Accountant Job Description [Updated for 2025]

In today’s financial landscape, the emphasis on staff accountants has never been more crucial.

As businesses evolve, the demand for meticulous minds who can structure, enhance, and safeguard our financial records becomes more acute.

But let’s delve deeper: What’s truly expected from a staff accountant?

Whether you are:

• A job seeker trying to comprehend the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the intricacies of accounting,

You’re in the right place.

Today, we present a customizable staff accountant job description template, designed for straightforward posting on job boards or career sites.

Let’s dive right into it.

Staff Accountant Duties and Responsibilities

Staff Accountants are key players in a company’s financial health by ensuring accuracy of financial documents, as well as their compliance with relevant laws and regulations.

They prepare financial reports, tax returns, and perform tasks to support the company’s financial goals.

The daily duties and responsibilities of Staff Accountants often include:

• Preparing financial statements, reports, and records by collecting, analyzing, and summarizing account information
• Maintaining and reconciling balance sheet and general ledger accounts
• Assisting with monthly closings and preparation of monthly financial statements
• Assisting with the preparation of yearly audits and financial management reports
• Processing payroll, verifying documentation and postings, and reconciling payroll sub-ledgers to the general ledger
• Preparing and filing tax returns, ensuring compliance with payment, reporting, and other tax requirements
• Developing, implementing, modifying, and documenting recordkeeping and accounting systems
• Ensuring compliance with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions
• Keeping management informed of financial status and developments within the company’s financial structure
• Improving job knowledge by keeping up-to-date with new financial regulations and accepted practices, participating in educational opportunities, reading professional publications, and maintaining personal networks

 

Staff Accountant Job Description Template

Job Brief

We are seeking a reliable and precise Staff Accountant to help us properly maintain our payable and receivable information.

Staff Accountant responsibilities include processing payments, maintaining cost reports and managing invoices.

They will be tasked with auditing financial documents and procedures, reconciling bank statements, and calculating tax payments and returns.

Our ideal candidate has a deep knowledge of accounting procedures and a keen eye for detail.

Ultimately, the role of the Staff Accountant is to ensure smooth financial operations within our company, and comply with all legal requirements.

 

Responsibilities

• Prepare and maintain financial records to track the organization’s assets, liabilities, profit and loss, tax liabilities, and other related financial activities
• Conduct detailed audits of company accounts and financial transactions
• Prepare and submit regular financial reports
• Perform monthly, quarterly and annual accounting activities including reconciliations of bank and credit card accounts
• Coordinate with tax professionals and government agencies
• Review and process reimbursements
• Adhere to legal and company accounting and financial guidelines
• Assist with budget preparation
• Review and implement financial policies

 

Qualifications

• Proven work experience as a Staff Accountant or similar role
• Thorough knowledge of basic accounting procedures
• In-depth understanding of Generally Accepted Accounting Principles (GAAP)
• Hands-on experience with accounting software like QuickBooks or SAP
• Advanced MS Excel skills including Vlookups and pivot tables
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills
• BS degree in Accounting, Finance or relevant degree

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Staff Accountant
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Accounting Manager or CFO.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $47,500 minimum to $63,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Staff Accountant Do?

Staff Accountants are typically employed by accounting firms, large corporations, or small businesses.

They may also work as self-employed individuals providing accounting services to various clients.

They work in close collaboration with other accountants and financial professionals in the organization to maintain financial records, process accounts payable and receivable, and prepare financial reports.

A Staff Accountant’s primary responsibilities involve preparing journal entries, performing general ledger operations, and assisting in monthly closings and preparation of monthly financial statements.

They might also reconcile and maintain balance sheet accounts and draw up inter-company transactions.

Additionally, a Staff Accountant is often tasked with tax preparation duties, including computation of tax liabilities, filing tax returns, and ensuring compliance with tax regulations.

They are also responsible for analyzing financial information, identifying financial discrepancies, and suggesting corrective actions.

Staff Accountants may participate in budgeting processes and financial forecast activities to aid in strategic planning.

They also play a crucial role in supporting and facilitating audits by providing necessary financial data and documentation.

 

Staff Accountant Qualifications and Skills

A staff accountant must have a variety of both technical skills and soft skills to efficiently handle the financial affairs of an organization, these include:

• Proficient in accounting software and systems for managing financial transactions, preparing reports, and maintaining accurate records.
• Possess strong mathematical skills necessary for calculations, analysis and statistical reporting.
• Ability to pay attention to detail to ensure accuracy in figures and computations, as well as reviewing financial documents and reports.
• Excellent problem-solving skills to identify and rectify discrepancies in financial data or to provide solutions for financial problems.
• Good interpersonal and communication skills to effectively collaborate with other team members, communicate with clients, and present financial information to non-financial staff members.
• Knowledge of generally accepted accounting principles (GAAP) and financial regulations to ensure compliance.
• Time management skills to handle multiple tasks simultaneously, meet deadlines and provide accurate financial information in a timely manner.
• Customer service skills to handle queries and concerns from internal and external stakeholders.
• Planning and organizational skills to manage and prioritize workload effectively.

 

Staff Accountant Experience Requirements

Entry-level Staff Accountants typically need at least 1 to 2 years of experience, often attained through internships or part-time roles in accounting or a related field.

This provides them with the foundational skills and knowledge needed to perform the basic tasks of the job, such as managing financial records and preparing reports.

Candidates with 3 to 5 years of experience often have developed their technical skills and knowledge in intermediate accounting roles.

They may have experience in areas such as audit, tax, financial reporting, or budgeting.

They are often proficient in using accounting software and have a deep understanding of accounting principles and regulations.

Staff Accountants with more than 5 years of experience often have additional expertise in a specific area of accounting, such as forensic accounting or international tax.

These professionals may also have leadership experience and may be prepared for senior or management roles in the accounting department.

In addition to practical experience, many Staff Accountant roles require a Bachelor’s degree in Accounting or a related field.

Some employers may prefer candidates who have an advanced degree or certification, such as a Certified Public Accountant (CPA) designation.

 

Staff Accountant Education and Training Requirements

A Staff Accountant typically requires a bachelor’s degree in accounting or a related field such as finance or business administration.

They should have a strong background in accounting principles and practices, and familiarity with financial software.

Proficiency in Excel and other spreadsheet software is usually expected.

Some roles may require Staff Accountants to have a Certified Public Accountant (CPA) certification.

This involves passing a national exam and fulfilling education and experience requirements set by the state.

In addition to formal education, Staff Accountants should have strong analytical skills, attention to detail, and the ability to handle multiple tasks simultaneously.

While not necessary, some Staff Accountants pursue a master’s degree in accounting or business administration to increase their chances of advancement.

Continuing education is important as they need to stay updated with changes in tax laws and regulations.

Therefore, some may attend workshops, seminars, or courses to enhance their skills and knowledge.

 

Staff Accountant Salary Expectations

A Staff Accountant can expect to earn an average of $51,395 (USD) per year.

However, the actual salary can vary based on factors such as years of experience, level of education, location, and the specific industry or company they work for.

 

Staff Accountant Job Description FAQs

What skills does a Staff Accountant need?

A Staff Accountant needs to have a firm grasp of basic and advanced accounting principles.

They should be proficient in using accounting software and have excellent mathematical skills for financial calculations.

It’s also important for them to have strong attention to detail, analytical skills for deciphering complex financial reports, and excellent communication skills for explaining these findings to non-accounting professionals.

 

Do Staff Accountants need a degree?

Yes, a Staff Accountant typically requires a bachelor’s degree in Accounting or a related field.

Some positions may require additional certifications, like Certified Public Accountant (CPA) or Certified Management Accountant (CMA).

 

What should you look for in a Staff Accountant resume?

When hiring a Staff Accountant, you should look for a relevant degree and any additional certifications.

Experience with accounting software, knowledge of financial regulations, and a history of accurately managing financial records are also important.

The resume should also demonstrate experience in preparing financial statements, budgets, and tax returns.

 

What qualities make a good Staff Accountant?

A good Staff Accountant needs strong analytical skills to interpret financial data and reports.

They should be detail-oriented to avoid errors in calculations and reporting, and organized to manage multiple accounts and deadlines.

A high level of integrity is also important, as they will be handling sensitive financial information.

 

What are the daily duties of a Staff Accountant?

On a typical day, a Staff Accountant might be involved in preparing journal entries, performing reconciliations, and assisting with the month-end close process.

They might also prepare financial reports, assist with audits, ensure compliance with financial regulations, and help develop company budgets.

Regular communication with other departments and external stakeholders is also a key part of their role.

 

Is it difficult to hire Staff Accountants?

The difficulty in hiring Staff Accountants can depend on the specific needs of the company.

While there are many qualified accountants available, finding one with the specific skills and experience your company needs can sometimes be a challenge.

Offering competitive salaries, opportunities for professional development, and a positive work environment can help attract top candidates.

 

Conclusion

And that’s the scoop.

Today, we’ve delved into the intricate world of a staff accountant.

Surprised?

It’s not just about crunching numbers.

It’s about molding the financial future, one figure at a time.

Armed with our trusty staff accountant job description template and real-life illustrations, you’re ready to embark on your journey.

But don’t stop there!

Venture further with our job description generator. It’s your essential tool for meticulously curated job listings or polishing your resume to utmost perfection.

Bear in mind:

Every number holds a piece of the bigger financial picture.

Let’s shape that future. Together.

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