Transcriber Job Description [Updated for 2025]

In the digital age, the importance of transcribers has never been more apparent.

As technology advances, the demand for proficient individuals who can accurately transcribe and record our communications grows stronger.

So, what exactly is expected from a transcriber?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of transcription,

You’re in the right place.

Today, we present a customizable transcriber job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Transcriber Duties and Responsibilities

Transcribers are primarily responsible for converting audio files into written documents.

This process requires impeccable listening skills, a firm grasp of the language in question, and high attention to detail.

The daily duties and responsibilities of a Transcriber include:

• Listening to audio recordings carefully and transcribing the content accurately
• Reviewing drafts for any spelling, grammar, or formatting errors
• Identifying and noting any inaudible sections or potential discrepancies in the audio file
• Ensuring that transcriptions follow specified formatting and style guidelines
• Submitting completed transcriptions in a timely manner and meeting set deadlines
• Conducting research to ensure correct spelling of industry-specific terms and names
• Maintaining confidentiality and following all ethical guidelines for handling sensitive information
• Updating and editing transcriptions based on feedback

 

Transcriber Job Description Template

Job Brief

We are seeking a detail-oriented and dedicated Transcriber to convert spoken language into written text.

The Transcriber’s responsibilities include creating accurate, verbatim transcripts of audio and video content, proofreading transcriptions, and ensuring adherence to established style guides.

Our ideal candidate is proficient in English grammar and punctuation, has a keen ear, and is comfortable working with various accents and dialects.

Ultimately, the role of the Transcriber is to deliver high-quality, accurate transcripts that meet the needs of our clients in a timely manner.

 

Responsibilities

• Listen to audio and video files and convert into verbatim written documents
• Proofread and correct transcriptions for spelling, grammar, and punctuation errors
• Adhere to specific style guides and ensure consistency across all transcriptions
• Manage multiple assignments and deadlines
• Ensure the confidentiality of all information
• Collaborate with the team to improve transcription quality and efficiency
• Provide feedback to the speech recognition team to help improve the tool

 

Qualifications

• Previous experience as a Transcriber or similar role
• Excellent listening skills and a keen ear for detail
• Strong written English skills, including spelling, grammar, and punctuation
• Familiarity with transcription software and equipment
• Fast and accurate typing skills
• Ability to manage time effectively and meet deadlines
• A high school diploma or equivalent qualification

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Transcriber
• Work Environment: This is a remote position with flexible hours, though some assignments may require quick turnarounds.
• Reporting Structure: Reports to the Transcription Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $30,000 minimum to $50,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time/Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Transcriber Do?

Transcribers are professionals who convert spoken language into written form.

They often work in various settings, including courts, medical facilities, corporate meetings or anywhere else where spoken words need to be documented.

They can also work as self-employed freelancers.

The core job of a transcriber is to listen to recorded or live audio files and type what they hear into a document.

They need to ensure that the transcription is accurate, complete, and free of spelling or grammar errors.

Transcribers are also responsible for identifying and marking any ambient or background noises, such as laughter or applause.

They may also be required to use specific transcription software or equipment.

In some cases, they may be required to translate and transcribe content in another language, making proficiency in multiple languages an asset.

Transcribers must have excellent listening skills, attention to detail, and the ability to type accurately at a fast speed.

They must also adhere to confidentiality rules, especially when transcribing sensitive or private content, such as medical records or court proceedings.

 

Transcriber Qualifications and Skills

Transcribers must utilize a combination of technical abilities, language skills, and meticulous attention to detail to convert audio and video content into written form, including:

• Exceptional listening skills to accurately hear and interpret audio files, even in cases where the audio quality may be poor or the speaker has a strong accent.
• Advanced typing skills to transcribe audio content quickly and accurately, often using transcription software or specialized equipment.
• Strong language skills, including an expansive vocabulary and understanding of grammar and punctuation rules, to accurately transcribe spoken language into written form.
• Attention to detail to ensure that transcriptions are accurate, consistent, and complete, capturing not only spoken words but also context, tone, and non-verbal communication where relevant.
• Confidentiality and professional ethics to handle sensitive information appropriately, often complying with legal and professional standards for privacy and confidentiality.
• Time management skills to complete transcriptions within specified deadlines.
• Research skills to look up unfamiliar terms or phrases to ensure transcription accuracy.

 

Transcriber Experience Requirements

Entry-level transcribers typically require 1 to 2 years of experience, commonly obtained through part-time roles, internships, or freelance work in transcription services.

These beginners can also gain essential skills and experience in roles such as a data entry clerk, administrative assistant, or other jobs that require proficient typing skills.

Candidates with more than 2 years of experience in transcription generally have enhanced their transcription skills and developed a higher typing speed with accuracy.

They may have also gained experience in specialized types of transcription such as medical, legal, or technical transcription.

Those with more than 5 years of experience often have extensive knowledge of various transcription software and tools, and potentially, a background in proofreading and editing.

They may be ready to take on higher roles like transcription supervisor or manager, where they can guide and train new transcribers, manage a team, and ensure the overall quality of transcripts.

 

Transcriber Education and Training Requirements

Transcribers generally require a high school diploma or equivalent education.

Post-secondary education is not always required, but courses in English, grammar, and computer skills can be beneficial.

Many companies provide on-the-job training to new transcribers, focusing on the company’s specific transcription style and formatting.

This training typically includes practicing with different types of content, such as medical, legal, or general transcription.

While it’s not necessary for a transcriber to have a specific certification, there are several available to those who want to enhance their credentials.

Notably, the Association for Healthcare Documentation Integrity offers the Registered Healthcare Documentation Specialist certification, and the American Association of Electronic Reporters and Transcribers provides certification for legal transcribers.

Proficiency in language, typing speed and accuracy, attention to detail, and the ability to sit for long periods are crucial skills for a transcriber.

Familiarity with transcription software and word processing programs is also beneficial.

Although there are no specific degree requirements, some transcribers may choose to pursue degrees in English, journalism, or a specific field related to their area of transcription, such as medical or legal studies.

Continuing education and training in the use of transcription software and new technologies in the field are recommended for career advancement.

 

Transcriber Salary Expectations

A Transcriber can expect to earn an average salary of $15.22 (USD) per hour.

However, these earnings can fluctuate based on factors such as experience, the speed and accuracy of transcription, the complexity of the material being transcribed, and the location of the job.

 

Transcriber Job Description FAQs

What skills does a transcriber need?

A transcriber should have excellent listening skills to accurately interpret and transcribe audio files.

They must have superior typing skills, ideally with a high words-per-minute rate, and a keen eye for detail to ensure the text is free from errors.

Good command of the language they are transcribing, understanding of grammar rules, and ability to comprehend diverse accents are also vital skills for a transcriber.

 

Do transcribers need a degree?

Transcribers do not necessarily need a degree but having one in English, Communications, or related fields may be beneficial.

Most employers prioritize accuracy, speed, and familiarity with transcription software over formal education.

Some positions may require certification from an accredited transcription program.

 

What should you look for in a transcriber’s resume?

Look for experience with transcription work, as well as a high typing speed and accuracy.

Familiarity with transcription software and a good command of the language they will be transcribing are also essential.

Additional language skills can be a bonus for certain roles.

Experience in specific industries may be beneficial, depending on the nature of the transcriptions.

 

What qualities make a good transcriber?

A good transcriber is patient, detail-oriented, and has excellent hearing and language skills.

They should be comfortable with repetitive tasks and able to maintain focus for extended periods.

Good transcribers can adapt to different accents, dialects, and speech patterns.

They should also be reliable, meeting deadlines consistently.

 

Can transcribers work remotely?

Yes, transcribers can typically work remotely.

Their work involves listening to audio files and transcribing them, which can be done from anywhere with a reliable internet connection.

This makes it a flexible role that can often be done on a freelance or part-time basis, depending on the employer’s needs.

 

Conclusion

So there you have it.

Today, we’ve unzipped the mystery around what it really means to be a transcriber.

And guess what?

It’s not just about typing words.

It’s about capturing the spoken word, one transcript at a time.

With our go-to transcriber job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Go further with our job description generator. It’s your essential tool for creating precision-crafted job postings or polishing your resume to perfection.

Remember:

Every transcribed word is part of a bigger narrative.

Let’s write that story. Together.

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