Academic Publishing Editor Job Description [Updated for 2024]

academic publishing editor job description

In today’s knowledge-driven era, the emphasis on academic publishing editors has never been stronger.

Academic progress moves at a rapid pace, and with each advancement, the demand for skilled individuals who can curate, refine, and protect our scholarly resources grows.

But let’s delve deeper: What’s truly expected from an academic publishing editor?

Whether you are:

  • A job seeker trying to understand the core of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply intrigued by the inner workings of academic publishing,

You’re in the right place.

Today, we present a customizable academic publishing editor job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Academic Publishing Editor Duties and Responsibilities

Academic Publishing Editors work with authors throughout the publication process, from initial submission to final print, ensuring that their academic or scholarly work is presented in the best possible way and upholds the publisher’s reputation.

They have the following duties and responsibilities:

  • Review and assess submitted manuscripts for suitability for publication
  • Manage the peer review process, finding and liaising with appropriate academic reviewers
  • Communicate with authors about the status of their manuscript, reviewer feedback and potential edits required
  • Edit manuscripts to ensure they are clear, concise and free of errors
  • Oversee the production process, working with typesetters, printers and designers
  • Ensure all content meets ethical guidelines and adheres to copyright law
  • Maintain awareness of current trends, issues and developments within the relevant academic field
  • Promote published works through various channels, including social media, academic conferences and networking events
  • Develop and manage relationships with authors, reviewers and members of the academic community


Academic Publishing Editor Job Description Template

Job Brief

We are seeking a diligent and detail-oriented Academic Publishing Editor to join our team.

The successful candidate will be responsible for overseeing the publication process of academic materials, including research papers, textbooks and scholarly articles.

The Academic Publishing Editor role involves assessing submitted manuscripts for relevance, validity, and quality, managing the peer review process, and ensuring the final published work meets high standards of excellence.

Our ideal candidate has an excellent eye for detail, strong organizational skills, and a solid background in academia or academic publishing.



  • Evaluate manuscripts and proposals for relevance, novelty, and academic validity.
  • Manage the peer review process, including selecting reviewers, managing review rounds, and coordinating revisions.
  • Oversee the editing and proofreading process to ensure the final published works are free from errors.
  • Work closely with authors throughout the publication process, providing feedback and guidance as needed.
  • Collaborate with the production team to ensure timely and high-quality publication.
  • Stay informed about current trends and developments in the relevant academic fields.
  • Build and maintain relationships with authors, reviewers, and academics in the field.
  • Ensure compliance with ethical standards in publishing.



  • Proven work experience as an Academic Editor, Publishing Editor, or similar role.
  • Strong knowledge of the academic field relevant to the publications.
  • Excellent command of English language and academic writing conventions.
  • Strong organizational skills and ability to manage multiple projects simultaneously.
  • Proficiency in MS Office and familiarity with publishing software.
  • Exceptional attention to detail.
  • Masters or PhD in a relevant field is preferred.



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities


Additional Information

  • Job Title: Academic Publishing Editor
  • Work Environment: Office setting with options for remote work. Some travel may be required for conferences or author meetings.
  • Reporting Structure: Reports to the Publishing Manager or Editorial Director.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $60,000 minimum to $85,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume, a cover letter outlining your qualifications and experience, and a writing sample to [email address or application portal].


What Does an Academic Publishing Editor Do?

Academic Publishing Editors typically work for academic institutions, publishing companies, or as independent contractors.

They are responsible for the planning, coordination, and review of academic materials to be published, such as scholarly articles, research papers, books, and journals.

Their job is to evaluate manuscripts for quality of content, organization, and coherence to determine their suitability for publication.

They also need to check for factual accuracy, grammar, punctuation, and spelling errors, and ensure that the content complies with the publisher’s style guide.

Academic Publishing Editors work closely with authors, offering guidance and feedback to help refine and improve their work.

They may suggest revisions or request additional information if necessary.

They also liaise with designers, printers, and other production staff to oversee the publication process from manuscript to finished product.

Part of their role is to monitor and adhere to schedules, ensuring that publications are released on time.

With the evolution of digital publishing, Academic Publishing Editors may also be responsible for editing and preparing content for online publication.


Academic Publishing Editor Qualifications and Skills

An Academic Publishing Editor should possess the following qualifications and skills that align with the job:

  • Excellent written and verbal communication skills to interact effectively with authors, reviewers, and editorial staff.
  • Strong editing and proofreading skills to thoroughly review academic texts for errors in grammar, punctuation, and style.
  • Knowledge of specific subject areas or disciplines in order to accurately assess the validity and relevance of academic content.
  • Project management skills to coordinate the multiple stages of the publishing process from manuscript acquisition to final proof.
  • Attention to detail to ensure the accuracy and consistency of all materials published.
  • Organization skills to manage multiple projects simultaneously and meet publishing deadlines.
  • Problem-solving skills to address and resolve issues related to manuscript quality, deadlines, and author concerns.
  • Understanding of copyright laws and ethical guidelines in academic publishing to ensure that the works are properly cited and permissions are obtained when necessary.
  • Ability to work collaboratively with authors, reviewers, and other members of the editorial team.
  • Proficiency with publishing software and platforms, such as Adobe InDesign or Acrobat, Microsoft Office, and content management systems.
  • Understanding of the peer review process to ensure the academic quality and credibility of the publications.


Academic Publishing Editor Experience Requirements

Entry-level candidates usually have a minimum of 1 to 2 years of experience in the field of academic publishing, often gained through internships or part-time roles in editing, proofreading, or related positions.

Additionally, a background in academia, such as holding a degree in English, Communications, Journalism or a similar field is often required.

Candidates with more than 3 years of experience are usually expected to have developed their editing skills and knowledge of the academic publishing process.

They may have worked in more specialized roles such as Copy Editor, Production Editor, or Journal Coordinator.

Those with more than 5 years of experience are generally expected to have gained management or leadership experience.

They may have overseen the work of junior editors, led project teams, or managed the publishing process for one or more academic journals.

In addition to job experience, familiarity with industry standard software tools, a deep understanding of the ethical guidelines and standards of academic publishing, and excellent communication skills are often key requirements for this role.


Academic Publishing Editor Education and Training Requirements

Academic Publishing Editors often hold a bachelor’s degree in English, journalism, communications or a related field.

In-depth knowledge of language, grammar, and punctuation is crucial in this role, along with proficiency in word-processing software and online publishing platforms.

Further education, such as a master’s degree or even a Ph.D. in a relevant field, is often advantageous, especially for editors in specialized subjects such as science, technology, or humanities.

Experience in academic publishing is a significant plus, and many editors start their careers as editorial assistants to gain this expertise.

Besides, some editors may pursue certification programs in editing, such as the Certified Professional Editor (CPE) designation offered by the Editors’ Association of Canada, or the Certified Editor in the Life Sciences (ELS) designation offered by the Board of Editors in the Life Sciences.

Continuous learning and staying updated with the latest publication standards, trends, and technologies in academic publishing is also essential for success in this role.


Academic Publishing Editor Salary Expectations

An Academic Publishing Editor can expect to earn an average salary of $57,500 (USD) per year.

The actual income can vary based on factors such as years of experience, the prestige of the academic publisher, and the cost of living in the location of employment.


Academic Publishing Editor Job Description FAQs

What skills does an academic publishing editor need?

An academic publishing editor needs to have a strong background in academic research and writing.

They should possess excellent reading, writing, and editing skills to review and critique manuscripts for publication.

They should have a keen eye for detail, strong organizational skills and the ability to work under tight deadlines.

They should also have good interpersonal skills to collaborate with authors and other members of the editorial team.


Do academic publishing editors need a degree?

Yes, an academic publishing editor should have a bachelor’s degree, preferably in a field related to English, journalism, or communications.

Some roles may require a master’s or doctorate degree, especially when editing technical or specialized academic journals.

A background in the specific academic field related to the publication, whether through education or experience, is also beneficial.


What should you look for in an academic publishing editor resume?

A resume for an academic publishing editor should demonstrate a solid background in editing, preferably in an academic setting.

Look for experience with proofreading, copy-editing, and content editing.

Knowledge in the specific field of the publication is a plus.

Any certifications or memberships in professional editing organizations can also be beneficial.


What qualities make a good academic publishing editor?

A good academic publishing editor should be detail-oriented and have a high standard for accuracy.

They should be able to manage multiple projects and deadlines simultaneously.

Good communication skills are essential for providing clear feedback to authors and for collaborating with the rest of the editorial team.

A good editor should also be knowledgeable about the latest trends and developments in the field they are working in.


Is it difficult to hire academic publishing editors?

Finding qualified academic publishing editors can be challenging.

The role requires a unique blend of editing skills, academic knowledge, and project management abilities.

It may be particularly difficult to find editors with expertise in specialized academic fields.

However, with a well-written job description and a thorough hiring process, you can attract the right candidates for the role.



And there you have it.

Today, we’ve delved into the intricacies of what it truly means to be an academic publishing editor.

Guess what?

It’s not just about checking grammar and punctuation.

It’s about shaping the future of knowledge, one manuscript at a time.

With our comprehensive academic publishing editor job description template and real-world examples, you’re all ready to make your next move.

But why stop there?

Take a deeper dive with our job description generator. It’s your next step to creating precise job listings or honing your resume to perfection.


Every manuscript is a part of the broader narrative.

Let’s shape the future of knowledge. Together.

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