Accounting Paraprofessional Job Description [Updated for 2025]

In the world of finance, the role of accounting paraprofessionals is increasingly vital.

As the financial landscape evolves, the demand for skilled professionals who can manage, interpret, and secure our fiscal infrastructure becomes paramount.

But let’s delve deeper: What’s really expected from an accounting paraprofessional?

Whether you are:

• A job seeker looking to understand the intricacies of this role,
• A hiring manager seeking to outline the perfect candidate,
• Or simply fascinated by the inner workings of accounting,

You’ve come to the right place.

Today, we present a customizable accounting paraprofessional job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Accounting Paraprofessional Duties and Responsibilities

Accounting Paraprofessionals assist in maintaining financial records and executing various administrative tasks.

They are vital to the operation of accounting departments and work under the guidance of certified accountants.

Here are some duties and responsibilities typically associated with the role:

• Assist in the preparation of financial reports such as balance sheets and income statements
• Perform bookkeeping duties including recording, posting and processing day to day transactions
• Maintain and update filing, inventory, mailing and database systems
• Communicate with clients to address any discrepancies or inquiries related to their accounts
• Process invoices, record payments, and track expenses of the organization
• Assist in the preparation of budgets and financial forecasting
• Ensure compliance with financial regulations and standards
• Help in the preparation for internal or external audits
• Perform administrative tasks such as responding to emails and calls, and handling office equipment

 

Accounting Paraprofessional Job Description Template

Job Brief

We are seeking a meticulous and dedicated Accounting Paraprofessional to provide support to our accounting team.

The responsibilities of an Accounting Paraprofessional include, but are not limited to, assisting with the preparation of financial reports, maintaining records, and performing bookkeeping activities.

Our ideal candidate possesses excellent numerical skills, attention to detail, and comprehensive knowledge of accounting principles and procedures.

The successful candidate will play a critical role in maintaining our company’s financial health and ensuring compliance with financial regulations.

 

Responsibilities

• Assist in the preparation of financial reports such as balance sheets and income statements
• Perform bookkeeping duties including posting transactions and updating financial records
• Maintain accurate and up-to-date accounting records
• Perform reconciliations of bank accounts and petty cash transactions
• Assist in the preparation of budgets and financial forecasts
• Support with tax audits and tax returns documentation
• Collaborate with the accounting team to improve financial processes and procedures
• Ensure compliance with state and federal tax regulations
• Assist with other accounting-related tasks as needed

 

Qualifications

• Proven work experience as an Accounting Paraprofessional, Bookkeeper or similar role
• Good understanding of accounting principles and procedures
• Proficiency in accounting software (e.g., QuickBooks, Sage, etc.)
• High level of accuracy and attention to detail
• Excellent numerical skills and ability to spot numerical errors
• Good organizational and time-management skills
• Associate’s Degree in Accounting or related field preferred

 

Benefits

• 401(k) retirement plan
• Health, dental and vision insurance
• Paid time off
• Continuing education opportunities
• Flexible work hours

 

Additional Information

• Job Title: Accounting Paraprofessional
• Work Environment: Office setting with potential for some remote work. Occasional local travel may be required for client meetings.
• Reporting Structure: Reports to the Senior Accountant or Accounting Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Accounting Paraprofessional Do?

Accounting Paraprofessionals, also known as Accounting Assistants or Accounting Clerks, perform several roles within an organization’s finance or accounting department.

They are mainly responsible for assisting the accountants and auditors in their daily tasks such as maintaining financial records, processing transactions, and other similar tasks.

Specific responsibilities may include inputting financial data into software systems, checking and correcting accounting reports for accuracy, and processing invoices and expense reports.

They also assist in the preparation of monthly, quarterly, and annual financial reports, as well as tax preparation tasks.

This includes gathering and organizing necessary documents, such as receipts and income statements.

Accounting Paraprofessionals often perform reconciliations of bank statements, credit cards, and expense reports to ensure accuracy and completeness of financial data.

They may also be tasked with other administrative duties such as responding to inquiries from clients or colleagues, filing, and other general clerical tasks.

In addition, they may be involved in the payroll process, assisting in maintaining employee records, calculating hours worked, and ensuring employees are paid accurately and on time.

In all tasks, an Accounting Paraprofessional is expected to uphold the highest standards of financial ethics, ensuring confidentiality and accuracy in their work.

 

Accounting Paraprofessional Qualifications and Skills

An effective Accounting Paraprofessional should possess a range of technical and soft skills to support financial operations, including:

• Knowledge of accounting principles and procedures to manage general accounting tasks such as accounts payable, accounts receivable, reconciliations, and payroll.
• Proficiency in accounting software, spreadsheets, and databases to manage and organize financial data.
• Analytical skills to assess financial documents for accuracy, discrepancies and compliance with financial regulations and standards.
• Attention to detail to ensure all financial documentation is accurately recorded and maintained.
• Problem-solving skills to identify and resolve discrepancies in financial data.
• Interpersonal skills to work effectively with a team and maintain professional relationships with clients and colleagues.
• Communication skills to present financial information in a clear and understandable manner to non-finance personnel.
• Organizational skills to handle multiple tasks, meet deadlines and maintain accurate financial records.

 

Accounting Paraprofessional Experience Requirements

Entry-level Accounting Paraprofessionals may have 1 to 2 years of experience, which can be obtained through an internship or part-time role in an accounting or finance department.

This hands-on experience often includes tasks like managing ledgers, preparing financial reports, and assisting with audits.

Accounting Paraprofessionals with 2 to 4 years of experience are typically more proficient in their accounting skills and have usually gained experience in specialized areas such as tax accounting, forensic accounting, or financial analysis.

They may also have experience with accounting software like QuickBooks or Excel.

Those with more than 5 years of experience often have a comprehensive understanding of accounting principles and practices.

They may have experience in managing a team or leading financial projects.

These professionals are usually ready for more advanced roles such as Accounting Manager or Financial Analyst.

In all cases, continuous professional development is encouraged, with many Accounting Paraprofessionals pursuing additional certifications or continuing education courses to stay updated with the latest accounting standards and practices.

 

Accounting Paraprofessional Education and Training Requirements

To become an Accounting Paraprofessional, an individual typically requires at least an associate’s degree in accounting, finance, or a related field.

However, some employers may prefer candidates with a bachelor’s degree in these areas.

The academic curriculum typically includes courses on financial accounting, managerial accounting, taxation, auditing, and business law.

These courses equip students with a broad understanding of accounting principles and business operations.

In addition to formal education, accounting paraprofessionals need to have strong mathematical skills, be proficient in using accounting software, and have a solid understanding of spreadsheets and databases.

Some roles may require an accounting paraprofessional to gain certification as a Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB).

These certifications, offered by the American Institute of Professional Bookkeepers and the National Association of Certified Public Bookkeepers respectively, require a combination of work experience and passing an examination.

Some companies may also require that accounting paraprofessionals have specific industry experience.

For example, companies in the manufacturing industry may prefer candidates with a working knowledge of manufacturing accounting.

Continuing education is also crucial in this role, as accounting standards and regulations frequently change.

Many accounting paraprofessionals attend workshops, seminars, or courses to stay up-to-date with the latest developments in the field.

Lastly, experience with enterprise resource planning (ERP) systems can be beneficial, as many companies use these systems to manage their accounting processes.

 

Accounting Paraprofessional Salary Expectations

An Accounting Paraprofessional can expect to earn an average salary of $45,000 (USD) per year.

This salary can vary depending on the experience, education, location, and the company that one is working for.

 

Accounting Paraprofessional Job Description FAQs

What skills does an Accounting Paraprofessional need?

Accounting Paraprofessionals should possess strong mathematical and analytical skills to accurately manage financial data.

They must have excellent attention to detail to detect any discrepancies or irregularities in the data.

Proficiency in accounting software and advanced MS Excel skills, along with solid understanding of bookkeeping procedures, are also crucial for this role.

Good communication skills are needed to interact with other team members and explain complex financial data in a clear manner.

 

Do Accounting Paraprofessionals need a degree?

Most Accounting Paraprofessional roles require at least an associate’s degree in Accounting or a related field.

However, some employers may prefer candidates with a bachelor’s degree.

Practical experience in bookkeeping or accounting could also be beneficial for the role.

Additionally, certification from a recognized accounting body, such as the American Institute of Professional Bookkeepers, can enhance job prospects.

 

What should you look for in an Accounting Paraprofessional resume?

In an Accounting Paraprofessional resume, look for a solid educational background in accounting or a related field.

Review their experience in handling financial data and accounting tasks.

Proficiency in accounting software and knowledge of accounting procedures are also critical.

Check for any accounting certifications.

Soft skills like attention to detail, problem-solving abilities, and strong communication should also be evident in their resume.

 

What qualities make a good Accounting Paraprofessional?

A good Accounting Paraprofessional is detail-oriented and has strong analytical skills, which are essential for managing and interpreting complex financial data.

They are proficient in using accounting software and have an in-depth understanding of accounting principles.

Excellent problem-solving abilities are essential to identify and rectify financial discrepancies.

Good communication skills are also important to effectively collaborate with team members and explain financial concepts.

 

Is it difficult to hire Accounting Paraprofessionals?

Hiring Accounting Paraprofessionals can be a challenging task due to the specificity of the skills and knowledge required for the role.

Employers often look for candidates with a strong educational background in accounting, relevant experience, and proficiency in accounting software.

Therefore, it’s crucial to present an attractive package, provide opportunities for professional development, and create a supportive work environment to attract qualified candidates.

 

Conclusion

There we have it.

Today, we’ve illuminated the finer details of what it truly means to be an Accounting Paraprofessional.

Surprise, surprise?

It’s not just about balancing books and crunching numbers.

It’s about shaping the financial future, one financial statement at a time.

With our handy accounting paraprofessional job description template and real-world examples, you’re more than prepared to make that leap.

But why limit yourself?

Delve further with our job description generator. It’s your next step to precision-crafted listings or honing your resume to perfection.

Remember:

Every digit and decimal is part of a larger financial story.

Let’s write that story. Together.

Reasons to Become an Accounting Paraprofessional (Financially Sound, Personally Rewarding)

How to Become an Accounting Paraprofessional (Complete Guide)

Disadvantages of Being an Accounting Paraprofessional (Taxing Times Ahead!)

Goodbye Boredom, Hello Paycheck: Fun Jobs That Are Also Profitable

Chasing the Thrill: The Realities of Working in Extreme Conditions

The Employment Wave: In-Demand Jobs You Can’t Ignore

Jobs That Jolt: The Most Hated Careers by Employees