Accounts Payable Manager Job Description [Updated for 2025]

In the world of commerce, the importance of Accounts Payable Managers cannot be overstated.

With each financial period, the demand for proficient individuals who can manage, organize, and optimize a company’s payable accounts continues to grow.

But let’s delve deeper: What are the true responsibilities of an Accounts Payable Manager?

Whether you are:

A job seeker trying to understand the scope of this role,
A hiring manager planning the ideal candidate profile,
Or simply interested in the behind-the-scenes of financial management,

You’re in the right place.

Today, we present a customizable Accounts Payable Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive in without further ado.

Contents show

Accounts Payable Manager Duties and Responsibilities

Accounts Payable Managers are responsible for overseeing the entire process of tracking and paying the bills and invoices of a company.

They ensure all accounts are paid on time and accurately to maintain a good credit reputation and avoid any legal issues.

The duties and responsibilities of an Accounts Payable Manager often include:

Managing and supervising the accounts payable department and staff in the organization
Developing, implementing and maintaining systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines
Ensuring timely payments of vendor invoices and expense vouchers, maintaining accurate records and control reports
Managing monthly closing of financial records and posting of month-end information, ensuring accuracy of financial statements
Providing accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs
Acting as a liaison between the company, government, and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes
Selecting and hiring accounts payable staff, and training them to ensure efficient operation of the accounts payable function
Reviewing and reconciling supplier statements, resolving any discrepancies in a timely manner

Accounts Payable Manager Job Description Template

Job Brief

We are seeking a diligent Accounts Payable Manager to join our team.

The Accounts Payable Manager is responsible for managing and coordinating the entire accounts payable function of the organization.

The successful candidate will oversee the processing of vendor invoices, preparation of payments, reconciliation of accounts, and the management of queries from both internal and external parties.

Our ideal candidate has a strong understanding of the accounts payable process, is detail-oriented, and possesses excellent leadership skills.

Responsibilities

Manage and oversee the entire accounts payable department
Coordinate approval process of all accounts payable invoices
Balance and reconcile accounts payable ledger
Resolve vendor and supplier disputes and queries
Ensure timely and accurate processing of payments
Improve and streamline accounts payable processes
Prepare monthly reports and assist with month-end closing
Train, guide, and evaluate accounts payable staff
Comply with all company, local, state, and federal accounting and financial regulations
Collaborate with the accounting team and contribute to financial audits

Qualifications

Proven work experience as an Accounts Payable Manager or similar role
Strong knowledge of accounting principles, practices, and procedures
Experience with accounting software, data entry, and financial analysis
Ability to manage and lead a team
Excellent communication and interpersonal skills
Attention to detail and problem-solving ability
BSc degree in Finance, Accounting or relevant field

Benefits

401(k)
Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities

Additional Information

Job Title: Accounts Payable Manager
Work Environment: Office setting with occasional remote work options.
Reporting Structure: Reports to the Chief Financial Officer or Financial Controller.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $65,000 minimum to $85,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does an Accounts Payable Manager Do?

An Accounts Payable Manager typically works for corporations across various industries in the finance or accounting departments.

The primary responsibility of an Accounts Payable Manager is to manage and supervise all the activities in the accounts payable function.

This includes overseeing the daily management of all payment cycle activities in a timely manner and providing efficient client service.

They ensure that the department operates smoothly, maintain accurate and complete records regarding payments to suppliers, lenders, and employees, and ensure that the company’s policies regarding money disbursement are adhered to.

Additionally, they may be responsible for hiring, training and managing a team of accounts payable clerks, conducting performance reviews, and identifying areas for process improvement.

They also play a key role in building and maintaining relationships with suppliers and ensuring compliance with financial regulations and standards.

Sometimes, the Accounts Payable Manager may have to work closely with the company’s auditors to ensure proper adherence to financial regulations.

They need to have a strong understanding of accounting principles and the ability to work with large amounts of data.

Accounts Payable Manager Qualifications and Skills

An Accounts Payable Manager should have the skills and qualifications that align with your job description, such as:

Extensive knowledge of accounts payable procedures and general accounting processes to ensure the smooth running of the accounts payable department.
Strong organizational skills for managing invoices, payments, and resolving any discrepancies effectively.
Effective communication skills to liaise with vendors, suppliers, and internal team members regarding financial matters.
Proficiency in accounting software and Microsoft Office Suite, specifically Excel, to manage financial data and create reports.
Strong numerical skills for accurate calculations and financial records.
Ability to lead and manage a team, including training and development, to ensure a high level of performance and productivity.
Problem-solving skills to identify and resolve payment discrepancies and other accounting issues.
Attention to detail for accurate record keeping, transaction monitoring, and reporting.
Understanding of regulatory standards and compliance related to financial and accounting practices.

Accounts Payable Manager Experience Requirements

Entry-level candidates for the role of Accounts Payable Manager generally need to have a minimum of 3 to 5 years of experience in accounting or finance, often through a full-time role in an accounts payable department.

This experience provides them with a solid understanding of financial reporting systems, procedures, and budgeting.

Those with more than 5 years of experience may be expected to have worked in senior roles within the accounts payable or finance department, developing their technical skills and knowledge in managing account ledgers, resolving discrepancies, and processing payments.

Candidates with over 7 years of experience in the field usually have extensive experience in supervising and managing a team.

They may also have a proven track record in developing and implementing accounts payable policies and procedures.

Such candidates are typically well-suited for Accounts Payable Manager roles that require strong leadership skills and strategic thinking.

In addition to practical experience, a Bachelor’s degree in finance, accounting, or a related field is typically required.

Some employers may also prefer candidates with a Master’s degree in business administration (MBA) or professional certifications such as the Certified Public Accountant (CPA) or Certified Management Accountant (CMA).

Accounts Payable Manager Education and Training Requirements

Accounts Payable Managers typically have a bachelor’s degree in finance, accounting, or a related field.

Strong knowledge and understanding of accounting principles, particularly in the area of accounts payable, are vital for this role.

It is also beneficial to have a comprehensive understanding of various accounting software and systems.

Some positions may require Accounts Payable Managers to hold a master’s degree in finance, business administration, or a related field.

Professional certification such as Certified Accounts Payable Professional (CAPP) or Certified Public Accountant (CPA) can enhance job prospects and demonstrate a high level of expertise in the field.

Candidates are often expected to have several years of experience in an accounts payable role before moving into management.

Continued professional development is important for staying updated on changes in financial regulations and practices.

Accounts Payable Manager Salary Expectations

An Accounts Payable Manager earns an average of $63,987 (USD) annually.

The exact salary can differ based on factors such as years of experience, education, the size of the company, and the cost of living in the particular geographic location.

Accounts Payable Manager Job Description FAQs

What skills are needed for an Accounts Payable Manager?

An Accounts Payable Manager should have strong analytical and problem-solving skills, attention to detail and accuracy, and a high level of integrity.

They need to be proficient in account payable software as well as Microsoft Office.

Excellent communication and interpersonal skills are also important, as they often lead a team and must interact with vendors and management.

What qualifications are required for an Accounts Payable Manager?

Typically, an Accounts Payable Manager should hold a Bachelor’s Degree in finance, accounting, or a related field.

Some employers may prefer candidates with a Master’s degree or Certified Public Accountant (CPA) designation.

Additionally, they should have several years of experience in accounts payable or a related field, with a portion of that time spent in a managerial role.

What should you look for in an Accounts Payable Manager resume?

In addition to checking for the necessary qualifications and years of experience, look for evidence of leadership, good organizational skills, and proficiency in relevant software.

You should also check for experience in process improvement and strategic planning, as these are key parts of the role.

What are the daily duties of an Accounts Payable Manager?

On a typical day, an Accounts Payable Manager may review and approve invoices, manage vendor relations, and coordinate payment processes.

They ensure that all payments are made in accordance with company policies and procedures.

They also supervise staff, provide training, and implement any necessary improvements to the accounts payable process.

What qualities make a good Accounts Payable Manager?

A good Accounts Payable Manager is highly organized and able to manage multiple tasks and deadlines.

They should have a strong understanding of accounting principles and be able to apply this knowledge to their work.

Good communication skills are key, as they must interact with various departments and vendors.

They should also be a good leader, able to motivate and manage their team effectively.

Conclusion

And that’s a wrap.

Today, we’ve shone a spotlight on the intricacies of being an Accounts Payable Manager.

Surprised?

It’s not just about crunching numbers.

It’s about orchestrating financial health, one invoice at a time.

Armed with our comprehensive Accounts Payable Manager job description template and true-to-life examples, you’re ready to take the next step.

But don’t stop there.

Delve deeper with our job description generator. It’s your essential tool for creating precision-crafted listings or refining your resume to excellence.

Remember:

Every invoice is a piece of the larger financial puzzle.

Let’s create financial stability. Together.

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