Accounts Receivable Coordinator Job Description [Updated for 2025]

In the modern business landscape, the role of Accounts Receivable Coordinators is increasingly crucial.

As business transactions evolve, the demand for skilled professionals who can manage, oversee, and streamline the accounts receivable process rises steadily.

But let’s dive deeper: What’s truly expected from an Accounts Receivable Coordinator?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager looking to define the perfect candidate,
• Or simply interested in the financial mechanisms behind successful businesses,

You’ve come to the right place.

Today, we present a customizable Accounts Receivable Coordinator job description template, meticulously crafted for easy posting on job boards or career sites.

Let’s delve right into it.

Accounts Receivable Coordinator Duties and Responsibilities

Accounts Receivable Coordinators are primarily responsible for overseeing and facilitating income and revenue collection processes, including the handling of invoices, dealing with discrepancies, and maintaining accurate financial records.

They have the following duties and responsibilities:

• Manage the billing and collection of all accounts receivable, ensuring timely and accurate processing
• Generate and send out invoices and account statements to customers
• Perform account reconciliations and resolve discrepancies
• Maintain updated customer files, including contact information, payment terms, and credit limit
• Communicate with clients and customers to address any billing issues or concerns
• Collaborate with sales and customer service departments to facilitate the resolution of customer disputes and credit holds
• Prepare and present reports detailing accounts receivable status
• Contribute to team efforts by accomplishing related tasks as needed

 

Accounts Receivable Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented and highly organized Accounts Receivable Coordinator to join our finance team.

The Accounts Receivable Coordinator is responsible for the management and collection of the organization’s accounts receivable, ensuring timely and effective collection of all debts and customers’ payments.

They will also be managing billing transactions, negotiating with past due accounts, and maintaining accurate financial records.

Our ideal candidate must be familiar with all accounting procedures and can manage daily financial transactions end-to-end.

 

Responsibilities

• Coordinate and execute billing, collection, and reporting activities according to specific deadlines.
• Perform account reconciliations and resolve customer discrepancies and payment issues.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Maintain up-to-date billing system and customer files.
• Generate and send out invoices, follow up on, collect and allocate payments.
• Prepare monthly, quarterly, and annual financial statements.
• Communicate with customers regarding billing issues and payment plans.
• Collaborate with the sales team to ensure all costs and charges are accurately invoiced to customers.

 

Qualifications

• Proven work experience as an Accounts Receivable Coordinator or similar role.
• Solid understanding of basic accounting principles, fair credit practices and collection regulations.
• Proven ability to calculate, post and manage financial records.
• Data entry skills along with hands-on experience with spreadsheets and accounting software (e.g. QuickBooks).
• Proficiency in MS Office, particularly MS Excel.
• High degree of accuracy and attention to detail.
• Associates degree in Finance, Accounting or Business Administration.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Accounts Receivable Coordinator
• Work Environment: Office setting. Occasional remote work may be possible.
• Reporting Structure: Reports to the Accounts Receivable Manager or the Finance Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Accounts Receivable Coordinator Do?

Accounts Receivable Coordinators play a vital role in finance departments across various industries.

They might work in corporations, small businesses, or financial consultancy firms.

Their primary responsibility is to manage the money that is owed to their company by clients or customers, also known as accounts receivable.

This includes sending invoices, tracking payments, addressing late or missed payments, and maintaining accurate records of transactions.

Accounts Receivable Coordinators liaise with clients to address queries and disputes regarding invoices.

They also work closely with sales and customer service departments to ensure billing accuracy.

They are often tasked with creating financial reports that detail the status of accounts receivable, which are then used to inform business and financial decisions.

In addition, Accounts Receivable Coordinators may be responsible for developing and implementing policies and procedures to improve the efficiency and effectiveness of the accounts receivable process.

They ensure that all procedures adhere to company policies and compliance guidelines.

Their role often involves using financial software to automate and streamline processes, helping to reduce errors and improve the accuracy of financial data.

 

Accounts Receivable Coordinator Qualifications and Skills

An effective Accounts Receivable Coordinator should possess the following qualifications and skills:

• Strong mathematical and analytical skills to accurately manage and track incoming payments, resolve discrepancies, and prepare financial reports.
• Excellent organizational skills and attention to detail for maintaining accurate and thorough financial records.
• Effective communication skills to coordinate with customers regarding their accounts and to work closely with internal departments.
• High level of proficiency in using financial software and database systems for efficient data management and reporting.
• Problem-solving skills to identify and rectify any issues in the accounts receivable process.
• Ability to multitask and manage time effectively in order to handle multiple accounts and meet deadlines.
• Knowledge of accounting principles and practices, as well as applicable laws and regulations.
• Professionalism and ethical behavior in handling sensitive financial information and conducting business transactions.

 

Accounts Receivable Coordinator Experience Requirements

Accounts Receivable Coordinators usually require a minimum of 2 years of experience in an accounting role, particularly one that involves accounts receivable management.

This experience often stems from roles such as Accounts Clerk, Junior Accountant, or Assistant Accountant.

In these positions, individuals have the opportunity to learn the basics of accounting and gain practical experience in managing accounts receivable.

Those with more than 3 years of experience typically have a deeper understanding of accounts receivable processes, including billing, collections, and reporting.

They may have also had exposure to software systems commonly used in this field, such as QuickBooks or Microsoft Dynamics.

Candidates with over 5 years of experience are often considered for senior positions.

They likely have experience in overseeing the entire accounts receivable process, from invoicing to collections, and may have even managed a team.

Such individuals might be ready for a leadership role as an Accounts Receivable Manager or Supervisor.

In addition to job experience, many employers may require Accounts Receivable Coordinators to have a relevant degree in finance or accounting.

Certain certifications, like the Certified Accounts Receivable Specialist (CARS), can also enhance a candidate’s qualifications.

 

Accounts Receivable Coordinator Education and Training Requirements

Accounts Receivable Coordinators typically need to have a minimum of a high school diploma or equivalent education.

However, many employers prefer candidates who have an associate’s or bachelor’s degree in accounting, finance, or a related field.

They should have a solid understanding of basic bookkeeping and accounting payable principles and proficiency in using financial software.

Further education or certification, such as Certified Accounts Receivable Specialist (CARS) or Certified Credit and Collections Specialist (CCCS), can enhance job prospects and career progression.

Familiarity with GAAP standards, data entry, general math skills, and the ability to analyze information and figures are also key to this role.

Some positions may require experience with specific software like Microsoft Excel, QuickBooks, or other accounts receivable software.

Employers also value experience in managing receivables and collections, and understanding of customer service and negotiation principles.

Continued professional development and staying updated with industry trends and changes in regulations can also provide an edge in this field.

 

Accounts Receivable Coordinator Salary Expectations

The average salary for an Accounts Receivable Coordinator is $42,575 (USD) per year.

The actual earnings may vary based on factors such as the individual’s years of experience, level of education, the size of the company, and the geographical location.

 

Accounts Receivable Coordinator Job Description FAQs

What skills does an Accounts Receivable Coordinator need?

An Accounts Receivable Coordinator should have strong numerical and financial skills, with a keen attention to detail to ensure the accuracy of all transactions.

They should be proficient in using financial software and have strong analytical skills to monitor and forecast financial performance.

Additionally, they need good interpersonal and communication skills to liaise with clients and other departments.

 

Do Accounts Receivable Coordinators need a degree?

While a high school diploma is the minimum requirement for an Accounts Receivable Coordinator, many employers prefer candidates who hold an associate’s or bachelor’s degree in finance, accounting, or a related field.

Practical experience in accounting or finance, along with proficiency in using financial software, can also be beneficial.

 

What should you look for in an Accounts Receivable Coordinator resume?

On an Accounts Receivable Coordinator’s resume, look for a strong background in accounting or finance.

Experience in accounts receivable and knowledge of financial software are also crucial.

The candidate should have demonstrated their ability to handle financial records, produce invoices, and manage client accounts.

Additional attributes to look for include strong analytical skills, attention to detail, and excellent communication skills.

 

What qualities make a good Accounts Receivable Coordinator?

A good Accounts Receivable Coordinator is detail-oriented and can accurately manage and track financial transactions.

They have strong analytical skills to understand and interpret financial data, and excellent communication skills to liaise with clients and other departments.

They are also honest, dependable, and capable of handling confidential financial information responsibly.

 

Is it difficult to hire an Accounts Receivable Coordinator?

The difficulty in hiring an Accounts Receivable Coordinator can vary based on the specific requirements of the role and the current job market.

However, due to the specialized nature of the role, finding candidates with the right blend of financial knowledge, analytical skills, and experience can be challenging.

It may be necessary to offer competitive salaries and benefits to attract qualified candidates.

 

Conclusion

And that’s a wrap.

Today, we’ve unveiled the ins and outs of being an Accounts Receivable Coordinator.

And guess what?

It’s not all about crunching numbers.

It’s about managing financial health, one invoice at a time.

With our comprehensive Accounts Receivable Coordinator job description template and real-world examples, you’re fully equipped to make your next move.

But why limit yourself?

Dig deeper with our job description generator. It’s your ultimate tool for creating pinpoint-accurate job listings or crafting an outstanding resume.

Remember:

Every invoice managed is a step towards financial stability.

Let’s shape that future. Together.

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