Architectural Project Coordinator Job Description [Updated for 2025]

In the world of design and construction, architectural project coordinators hold a critical role.

With the ever-evolving landscape of architecture, the demand for skilled individuals who can manage, coordinate, and oversee architectural projects is steadily increasing.

But let’s delve deeper: What’s truly expected from an architectural project coordinator?

Whether you are:

• An aspiring candidate seeking to understand the core of this position,
• A hiring manager outlining the perfect prospect,
• Or simply captivated by the intricacies of architectural project coordination,

You’re in the right place.

Today, we present a comprehensive architectural project coordinator job description template, tailored for effortless posting on job boards or career sites.

Let’s dive right in.

Architectural Project Coordinator Duties and Responsibilities

Architectural Project Coordinators work on every phase of architectural projects, from initial planning to completion.

They support in coordinating tasks, communicating with stakeholders, and ensuring that projects are completed on time and within budget.

The key duties and responsibilities of an Architectural Project Coordinator include:

• Assist in the development and planning of architectural projects
• Coordinate with architects, contractors, and other project stakeholders
• Monitor project progress, identify potential setbacks, and implement solutions to address them
• Review and ensure compliance with architectural plans and specifications
• Manage project documentation and maintain accurate records
• Communicate effectively with team members and clients to provide project updates and respond to inquiries
• Assist in preparing project proposals, budgets, and schedules
• Conduct site visits and field inspections to monitor project progress and ensure adherence to design specifications
• Participate in project meetings and provide relevant inputs
• Assist in the procurement of materials and equipment for projects
• Ensure compliance with safety regulations and quality standards

 

Architectural Project Coordinator Job Description Template

Job Brief

We are seeking a skilled Architectural Project Coordinator to manage the implementation of our architectural projects.

The responsibilities of the Architectural Project Coordinator include coordinating project schedules, resources, and information, liaising with clients to identify and define project requirements, and ensuring that projects are completed on time and within budget.

Our ideal candidate has substantial experience in project management within the architecture industry, and possesses exceptional communication, organizational, and leadership skills.

 

Responsibilities

• Coordinate project management activities, resources, equipment, and information
• Break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports

 

Qualifications

• Proven work experience as an Architectural Project Coordinator or similar role
• Experience in project management, from conception to delivery
• Ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner
• Hands-on experience with project management tools
• BSc in Architecture, Engineering or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Architectural Project Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for site visits or client meetings.
• Reporting Structure: Reports to the Project Manager or Director of Architecture.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $90,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Architectural Project Coordinator Do?

Architectural Project Coordinators typically work for architectural firms, construction companies, or within the architectural departments of larger organizations.

They can also work as independent consultants.

They work closely with Architects, Designers, and Project Managers to ensure that architectural projects are completed efficiently and effectively.

Their primary responsibilities include organizing and managing all aspects of architectural projects, including coordinating with other departments or professionals, such as engineers or construction teams, and ensuring all work is completed on time and within budget.

Architectural Project Coordinators are also responsible for maintaining project documentation, which includes plans, drawings, and other related documents.

They ensure that all project details are accurately recorded and updated as necessary.

They also review and analyze project specifications, ensuring that all design elements are feasible and in line with client’s expectations.

In addition, Architectural Project Coordinators may also be responsible for presenting project proposals, progress reports, and final project results to clients or stakeholders.

They play a key role in the successful delivery of architectural projects, providing crucial support and coordination throughout the entire project lifecycle.

 

Architectural Project Coordinator Qualifications and Skills

An Architectural Project Coordinator should have a diverse set of skills and qualifications that align with your job description, such as:

• Strong understanding and knowledge of architecture and construction processes to efficiently coordinate project tasks and ensure smooth workflow.
• Excellent organizational skills to manage multiple projects simultaneously, ensuring all deadlines are met and projects stay within budget.
• Detail-oriented to accurately coordinate project documentation, including blueprints, reports, and permit applications.
• Exceptional communication skills to effectively liaise between architects, contractors, clients, and other stakeholders, ensuring everyone is updated and on the same page.
• Problem-solving skills to swiftly identify and address any project issues or conflicts that may arise, minimizing delays and disruptions.
• Proficiency in architectural software such as AutoCAD, Revit, or SketchUp for creating and modifying architectural documents.
• Strong leadership abilities to guide and direct project teams, fostering a cooperative and productive work environment.
• Bachelor’s or Master’s degree in Architecture, Construction Management, or related field, and professional experience in architectural project coordination are typically required.

 

Architectural Project Coordinator Experience Requirements

Entry-level Architectural Project Coordinators often have 1 to 3 years of experience in the architectural field.

This experience can be gained through internships, part-time roles, or as junior architects in architectural firms.

They should have a solid understanding of architectural principles and project management basics.

Candidates with 3 to 5 years of experience often have held roles such as Junior Architect, Architectural Drafter, or Architectural Designer.

They generally have a deeper understanding of project management and coordination principles, and are expected to be proficient in related software like AutoCAD, Revit, or SketchUp.

Those with more than 5 years of experience often have additional experience in managing architectural projects, dealing with clients, and coordinating with construction teams.

They are expected to have advanced project coordination and management skills.

Candidates at this level may have held roles such as Senior Architect, Project Manager, or Construction Coordinator, where they have demonstrated leadership and the ability to oversee architectural projects from conception to completion.

 

Architectural Project Coordinator Education and Training Requirements

Architectural Project Coordinators usually hold a bachelor’s degree in architecture, engineering, or construction management.

This role often requires a solid understanding of architecture and construction principles, which can be acquired through formal education and on-the-job experience.

Some positions may require Architectural Project Coordinators to have a master’s degree in architecture, construction management, or a related field.

Licensing is not typically required for this position, however, possessing a Project Management Professional (PMP) certification or Certified Construction Manager (CCM) designation can be beneficial.

Additionally, Architectural Project Coordinators should be familiar with various software, including CAD (computer-aided design) programs and project management software.

Many professionals in this field also pursue continuing education to stay updated on changes in building codes, design software, and construction materials and methods.

Overall, a combination of education, certification, and experience in the field is beneficial for success in this role.

 

Architectural Project Coordinator Salary Expectations

An Architectural Project Coordinator can expect to earn an average salary of $62,384 (USD) per year.

The actual income can fluctuate based on factors such as years of experience in the field, level of education, the region in which they work, and the size of their employing company.

 

Architectural Project Coordinator Job Description FAQs

What skills does an Architectural Project Coordinator need?

An Architectural Project Coordinator should have excellent communication and organizational skills to manage multiple projects simultaneously.

They should be detail-oriented to keep track of project details and have strong problem-solving skills to overcome project challenges.

Proficiency in architecture-related software like AutoCAD, Revit, and SketchUp is also essential.

 

Do Architectural Project Coordinators need a degree?

Typically, Architectural Project Coordinators are expected to have a degree in Architecture or a related field.

Some positions may also require a certification or licensure in Project Management.

However, a combination of relevant experience and education can sometimes be substituted for these requirements.

 

What should you look for in an Architectural Project Coordinator resume?

When reviewing a resume for an Architectural Project Coordinator, look for a history of successful project coordination in an architectural setting.

Experience with architectural software, such as AutoCAD or Revit, is important.

Certifications in project management could be a plus.

You should also look for examples of problem-solving, decision-making, and teamwork.

 

What qualities make a good Architectural Project Coordinator?

A good Architectural Project Coordinator is highly organized and able to manage multiple projects at once.

They should have excellent communication skills to liaise between different teams and stakeholders.

Problem-solving abilities are important in order to navigate any issues that arise during a project.

They should also be detail-oriented to ensure all project aspects are accounted for and properly executed.

 

Is it difficult to hire Architectural Project Coordinators?

Hiring an Architectural Project Coordinator can be challenging due to the specific skills and experience required for the role.

A candidate not only needs a solid understanding of architecture but also needs to be adept at project management.

Therefore, finding a candidate that fits these requirements might be difficult, and offering competitive salaries and benefits can be helpful in attracting the right talent.

 

Conclusion

And there we have it.

Today, we’ve uncovered the real essence of being an Architectural Project Coordinator.

Surprise, surprise?

It’s not just about designing buildings.

It’s about shaping the world, one architectural plan at a time.

With our handy Architectural Project Coordinator job description template and real-world examples, you’re ready to make your next career leap.

But why halt your progress there?

Delve deeper with our job description generator. It’s your next station for meticulously structured listings or refining your resume to the zenith.

Keep in mind:

Every blueprint contributes to the bigger picture.

Let’s construct that future. Together.

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