Cargo Planner Job Description [Updated for 2025]

In the world of global commerce, the demand for proficient cargo planners has never been higher.

As logistics and supply chain management evolve, the need for skilled individuals who can effectively plan, manage, and oversee our cargo operations escalities.

But let’s delve deeper: What’s genuinely expected from a cargo planner?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the complexities of cargo planning,

You’re in the right place.

Today, we present a customizable cargo planner job description template, crafted for easy posting on job boards or career sites.

Let’s dive right into it.

Cargo Planner Duties and Responsibilities

Cargo Planners are responsible for organizing and coordinating the loading and unloading of cargo.

They play a crucial role in ensuring that cargo is transported safely, efficiently and in compliance with all relevant regulations.

The duties and responsibilities of a Cargo Planner include:

• Planning and coordinating the loading and unloading of cargo
• Ensuring compliance with safety procedures and regulatory requirements
• Preparing and providing accurate documentation for cargo handling and customs
• Collaborating with shippers, carriers, and customers to facilitate smooth cargo movements
• Monitoring and adjusting cargo distribution to optimize balance and safety
• Using software systems to track, manage and plan cargo movement and storage
• Identifying and resolving any issues that may arise during the cargo planning process
• Conducting regular audits to ensure accuracy of cargo inventory
• Keeping up-to-date with changes in cargo regulations and industry practices

 

Cargo Planner Job Description Template

Job Brief

We are seeking an experienced Cargo Planner to effectively coordinate and plan our cargo operations.

The responsibilities include planning and allocating space for cargo, coordinating with various departments for efficient cargo movement, and ensuring compliance with safety and regulatory standards.

The ideal candidate should be well-versed in logistics and supply chain management, possess excellent problem-solving abilities, and be able to handle the pressures of a fast-paced work environment.

 

Responsibilities

• Plan and allocate space for cargo on ships, trucks, or airplanes.
• Coordinate with shipping, receiving, and other related departments for efficient cargo movement.
• Ensure compliance with safety, security, and regulatory standards.
• Update and maintain cargo planning software and systems.
• Prepare and present reports on cargo operations to management.
• Resolve issues related to cargo planning and operations.
• Develop and implement strategies to improve cargo operations.
• Stay updated with industry trends, technology, and best practices in cargo planning.
• Train and guide junior cargo planners and other staff involved in cargo operations.

 

Qualifications

• Proven experience as a Cargo Planner or similar role in logistics.
• Knowledge of cargo operations and supply chain management.
• Proficiency in cargo planning software and systems.
• Excellent problem-solving and coordination skills.
• Strong attention to detail and ability to work under pressure.
• Good communication and interpersonal skills.
• High school diploma or equivalent; Degree in logistics or related field is a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Cargo Planner
• Work Environment: Office setting with occasional visits to warehouses or cargo facilities. Some travel may be required for meetings or site visits.
• Reporting Structure: Reports to the Logistics Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Cargo Planner Do?

Cargo Planners are integral members of the logistics and supply chain management teams, primarily working for shipping, air cargo, rail or trucking companies.

Their main responsibility is to strategically plan and organize the loading and unloading of cargo, ensuring that the process is completed in the most efficient and cost-effective manner.

A Cargo Planner’s tasks typically involve analyzing and interpreting complex logistical data, ensuring the correct sequencing of cargo for loading and unloading, and optimizing the use of storage space within the transport vehicle.

They also communicate with various parties, including suppliers, transport companies, and clients, coordinating schedules and resolving any conflicts or issues that may arise.

Cargo Planners often work with computerized logistics software to manage cargo data, generate load plans, and track shipments.

They may also be responsible for supervising cargo handling staff to ensure compliance with safety regulations and correct handling procedures.

Their role is crucial in minimizing costs and maximizing efficiency in the supply chain, while also ensuring that cargo is transported in a timely and secure manner.

 

Cargo Planner Qualifications and Skills

A proficient Cargo Planner should possess the skills and qualifications that align with the job role, such as:

• Strong organisational skills to manage and plan cargo loading and unloading efficiently and effectively.
• A high level of attention to detail to ensure accurate documentation and adherence to loading and safety regulations.
• Advanced mathematical skills for calculating weight distribution, volume, and load balance.
• Excellent communication skills to liaise with various parties, such as ship crews, port personnel, and freight forwarders.
• Problem-solving abilities to quickly address and resolve issues relating to cargo planning and transportation.
• Technical skills to use cargo management and planning software and tools.
• Understanding of safety protocols and regulations related to cargo transportation to ensure compliance.
• Ability to work under pressure and within tight deadlines to ensure timely departure and arrival of cargo.

 

Cargo Planner Experience Requirements

Cargo Planners typically start their career with a basic understanding of the logistics and supply chain management industry.

This could be through a degree program, vocational course, or relevant experience in an entry-level position within the industry.

Entry-level candidates may have 1 to 2 years of experience in roles like Logistics Coordinator, Operations Assistant, or Warehouse Assistant.

In these positions, they gain an understanding of inventory management, shipping procedures, and other operational aspects.

Candidates with more than 2 years of experience often have more specialized knowledge about cargo planning and logistics.

They are expected to have proficiency in using planning tools and software, understanding cargo storage and handling procedures, and coordinating with various stakeholders like shipping lines, trucking companies, and customs agents.

Those with over 5 years of experience often have managerial experience and are well-versed in strategic planning, team management, and problem-solving.

They may be qualified for senior roles like Cargo Planning Manager or Supply Chain Supervisor, where they oversee the entire cargo planning process.

 

Cargo Planner Education and Training Requirements

Cargo Planners typically have an associate’s or bachelor’s degree in logistics, supply chain management, business administration or another related field.

They need a strong understanding of cargo management systems and international shipping regulations.

Practical knowledge of cargo handling, stowage and securing techniques is often required.

Some roles may require Cargo Planners to have specific certifications such as the Certified in Logistics, Transportation and Distribution (CLTD) or Certified Supply Chain Professional (CSCP), which are offered by the Association for Supply Chain Management.

In addition, familiarity with software applications related to logistics and planning such as Enterprise Resource Planning (ERP) systems or logistics software is often necessary.

Cargo Planners also need to keep up-to-date with the latest developments in logistics technology and regulations.

Therefore, ongoing training and professional development are critical in this field.

Some positions may require previous experience in a similar role, especially for roles that require the planning and coordination of large, complex shipments.

 

Cargo Planner Salary Expectations

A Cargo Planner earns an average salary of $54,000 (USD) per year.

The salary may vary based on the planner’s experience, education, the complexity of the logistics they manage, and the location of the job.

 

Cargo Planner Job Description FAQs

What skills does a Cargo Planner need?

A Cargo Planner should have excellent organization and planning skills as they are responsible for coordinating and scheduling the loading and unloading of cargo.

They should possess good analytical and problem-solving skills to optimize the space utilization of cargo holds.

Strong communication skills are also important as they need to coordinate with various parties, including ship captains, truck drivers, and warehouse managers.

 

Do Cargo Planners need a degree?

A degree is not always necessary to become a Cargo Planner.

However, a diploma or degree in logistics, supply chain management, or a related field can be beneficial.

On-the-job training is usually provided, and experience in logistics, shipping, or warehousing can also be advantageous.

 

What should you look for in a Cargo Planner resume?

A good Cargo Planner resume should demonstrate experience in logistics, planning, or a similar role.

Look for skills such as organization, attention to detail, and problem-solving.

Proficiency in logistics software, understanding of cargo handling safety standards, and knowledge of international shipping regulations can also be beneficial.

 

What qualities make a good Cargo Planner?

A good Cargo Planner is someone who is meticulous and detail-oriented, as they need to ensure that all cargo is properly accounted for and placed correctly.

They should also be good problem solvers, able to adapt quickly when issues arise, like changes in shipping schedules or cargo quantities.

Good communication skills are also important, as they will need to coordinate with various parties to ensure smooth operations.

 

Is it difficult to hire Cargo Planners?

Finding experienced Cargo Planners can be challenging due to the specific skill set and knowledge required for the role.

However, individuals with backgrounds in logistics, supply chain, or even warehouse operations can make excellent candidates with the right training.

It’s important to provide competitive compensation packages and opportunities for career development to attract and retain qualified Cargo Planners.

 

Conclusion

And there we have it.

We’ve just unveiled the intricate world of a cargo planner.

Surprised?

It’s not just about loading and unloading.

It’s about orchestrating a global supply chain, one cargo load at a time.

Armed with our ready-to-use cargo planner job description template and real-world instances, you’re ready to embark on this journey.

But why halt here?

Delve further with our job description generator. It’s your next step to creating precise listings or refining your resume to brilliance.

Remember:

Every cargo load is part of a larger, global operation.

Let’s navigate this world. Together.

How to Become a Cargo Planner (Complete Guide)

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