Archive Manager Job Description [Updated for 2025]

In the information age, the demand for Archive Managers is consistently high.

As we progress into a more digital world, the need for proficient individuals who can organize, maintain, and protect our valuable records grows stronger.

But let’s delve deeper: What is really expected from an Archive Manager?

Whether you are:

• A job seeker trying to understand the heart of this role,
• A hiring manager outlining the perfect candidate,
• Or just curious about the intricacies of archive management,

You’re in the right place.

Today, we’re presenting a customizable Archive Manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Archive Manager Duties and Responsibilities

Archive Managers have a critical role in preserving, managing, and utilizing a company’s archives.

They organize and safeguard a range of archival materials such as documents, records, and artifacts, while also making these resources accessible for reference and research purposes.

Their key duties and responsibilities include:

• Designing, implementing, and managing systems for the organization and preservation of archival materials
• Appraising, cataloguing, and processing new collections
• Establishing preservation procedures and providing care for fragile and aging materials
• Providing access to archival materials for internal and external users
• Assisting users in locating and utilizing archives effectively
• Developing digitization plans and overseeing the digitization of archival materials
• Planning and managing archival exhibitions and displays
• Providing training and guidance to staff and volunteers involved in archival work
• Maintaining knowledge of latest archival preservation techniques and technologies
• Ensuring adherence to legal and ethical standards related to archival management
• Managing archive budget and resources

 

Archive Manager Job Description Template

Job Brief

We are looking for an organized and detail-oriented Archive Manager to oversee the collection, cataloging, and preservation of our company’s historical documents and records.

The Archive Manager’s responsibilities include developing an efficient archive system, preserving important documents and records, and managing access to the archives.

Our ideal candidate has a strong understanding of records management practices, digital information systems, and has a passion for preserving historical information.

 

Responsibilities

• Develop and implement procedures for effective data management
• Create rules for archiving, disposal, and preservation of records
• Catalogue collections and manage information and records
• Train and supervise staff in the handling and storage of archives
• Guide researchers in their access to the archives
• Monitor and control temperature and humidity in storage areas
• Digitize archives for preservation and easy access
• Ensure compliance with record keeping laws and regulations
• Work with internal teams to promote the archives and its content
• Assess and implement new technologies for data storage and preservation

 

Qualifications

• Proven work experience as an Archive Manager or similar role
• Knowledge of data management and digital storage systems
• Proficient in databases and data cataloguing
• Familiarity with preservation techniques for paper and digital archives
• Detail-oriented and organized
• Strong communication and presentation skills
• Ability to handle fragile and valuable items
• Master’s degree in Archival Science, History or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archive Manager
• Work Environment: Office setting, primarily. Requires handling of historical and archival materials. Some travel may be required for training or conferences.
• Reporting Structure: Reports to the Director of Records Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $58,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archive Manager Do?

Archive Managers typically work for museums, libraries, universities, government institutions, corporations, and other organizations that require the preservation of important records and documents.

They manage and maintain collections of historical records and documents.

This includes organizing, classifying, and cataloguing these materials to ensure they are easy to locate and access.

They develop and implement systems for the collection, classification, storage, and retrieval of records, often using specialized archival software.

Archive Managers also oversee the digitization of documents to make them accessible online, while ensuring the physical records are stored under conditions that will prevent damage.

They work closely with historians, researchers, and members of the public who require access to the archives.

Archive Managers are responsible for ensuring that the records are preserved for future generations and they must follow legal and organizational guidelines for record retention and disposal.

They may also be involved in outreach activities, such as exhibitions, presentations, and publications, to raise awareness of the archives and their value to the community.

 

Archive Manager Qualifications and Skills

An efficient Archive Manager must possess a set of skills and qualifications that are essential to managing and organizing large volumes of records and archives effectively, including:

• Exceptional organizational skills to categorize, classify, and catalog a variety of materials systematically.
• Strong attention to detail to accurately manage and maintain archives and ensure no records are misplaced or lost.
• Excellent communication skills to liaise with other professionals, handle queries, and provide accurate information to users.
• Good problem-solving skills to identify and address issues related to the preservation and access of archival material.
• Technical knowledge to manage digital archives, including understanding of databases, metadata standards, and digital preservation techniques.
• Understanding of recordkeeping principles, archival standards and practices, as well as related legislation and compliance requirements.
• Knowledge in historical research methodologies to assist users in finding relevant archival materials.
• Ability to manage and supervise teams, planning and coordinating tasks effectively.
• Ability to work under pressure and meet deadlines while maintaining high standards of work.

 

Archive Manager Experience Requirements

Archive Managers often have a degree in library science, information science, or a similar field.

During their studies, they gain theoretical knowledge and practical experience in archiving and record management.

Entry-level Archive Managers typically have 1 to 2 years of experience, often gained through internships or part-time roles in library or record management settings.

They may have been involved in cataloging, preserving, and organizing physical and digital archives.

Candidates with more than 3 years of experience have likely had substantial hands-on experience in archival work.

They may have developed in-depth knowledge of archiving systems, record management software, and preservation techniques.

They might also have experience working with specialized archives, such as historical documents, photographs, or digital archives.

Those with more than 5 years of experience often have leadership or project management experience.

They may have supervised archival staff, developed strategic plans for the archive, and have experience with budget management.

At this level, Archive Managers may also have experience in developing policies and procedures for the archive, ensuring compliance with legal and organizational standards, and managing relationships with stakeholders.

 

Archive Manager Education and Training Requirements

Archive Managers typically hold a bachelor’s degree in history, library science or a related field.

Additionally, many positions require a master’s degree in archival science, history, library science, or records management.

In these programs, students learn about collection management, preservation techniques, and cataloguing.

They also gain knowledge in the use of digital databases and electronic records management.

A strong background in computer science is beneficial, since many archives are now digitized.

Knowledge of historical research methods is also important.

Many employers require Archive Managers to have experience in an archival setting, which can be gained through internships or entry-level positions.

Professional certification, although not always required, can demonstrate an individual’s expertise and commitment to the profession.

The Academy of Certified Archivists, for example, offers the Certified Archivist credential.

Continuing education is crucial in this field due to the rapid evolution of digital technologies.

Archive Managers often attend workshops, seminars, and conferences to keep up to date with the latest trends and technologies in their field.

 

Archive Manager Salary Expectations

An Archive Manager earns an average salary of $52,950 (USD) per year.

This figure can vary depending on the individual’s level of experience, the size and type of the institution they work for, and the geographical location of the institution.

 

Archive Manager Job Description FAQs

What skills does an Archive Manager need?

Archive Managers need to be detail-oriented and possess strong organizational skills to manage large volumes of information.

They should have excellent research skills, as they often need to retrieve archived information upon request.

Familiarity with database management and digital archiving tools is crucial.

They should also possess good interpersonal skills to communicate effectively with various stakeholders.

 

Do Archive Managers need a degree?

Most Archive Manager roles require a degree in Library Science, History, or a related field.

Many positions also require experience working in archives, libraries, or similar environments.

For higher positions, a master’s degree in Information Science or Archival Studies is often preferred.

 

What should you look for in an Archive Manager resume?

Look for evidence of strong organizational skills and experience in managing and preserving records in an Archive Manager’s resume.

Familiarity with record-keeping and archiving systems, as well as digital archiving tools, is essential.

A strong candidate will also have experience in managing projects and teams.

Formal education in a relevant field is also important.

 

What qualities make a good Archive Manager?

A good Archive Manager is meticulous and organized, capable of managing and cataloging vast amounts of information in a systematic way.

They have strong research abilities, allowing them to quickly locate archived items when required.

Good Archive Managers are also comfortable with technology and able to adapt to new archiving tools and systems.

They are excellent communicators and can work effectively with a wide range of individuals and teams.

 

How important is technology in Archive Management?

Technology is incredibly important in Archive Management.

Digital archives are becoming increasingly common, and Archive Managers need to be comfortable using a range of digital tools and systems.

This includes database software, digitization equipment, and digital preservation tools.

Furthermore, technology can greatly enhance the accessibility and searchability of archives, making the Archive Manager’s job easier and more effective.

 

Conclusion

And there you have it.

Today, we’ve unraveled the intricacies of what it truly takes to be an archive manager.

And guess what?

It’s not just about filing and storing documents.

It’s about preserving the past and shaping the future, one record at a time.

With our comprehensive archive manager job description template and real-world examples, you’re perfectly poised to take the next step.

But why stop there?

Delve further with our job description generator. It’s your go-to resource for creating precise job listings or fine-tuning your resume to perfection.

Remember:

Every document is a piece of the historical jigsaw.

Let’s safeguard that past and shape the future. Together.

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