Banquet Coordinator Job Description [Updated for 2025]

In the world of event management, the role of a Banquet Coordinator is key.

As the demand for perfect and memorable events grows, the call for skilled professionals who can plan, organize, and oversee banquet functions intensifies.

But let’s break it down: What’s really expected from a Banquet Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager defining the perfect candidate,
• Or simply fascinated by the realm of event management,

You’re in the right place.

Today, we present a customizable Banquet Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Banquet Coordinator Duties and Responsibilities

Banquet Coordinators are responsible for overseeing and managing all aspects related to the delivery of food and beverage services for large events such as weddings, business meetings, and parties.

They liaise with clients, staff, and suppliers to ensure that everything runs smoothly and the event is a success.

The following are some of the primary duties and responsibilities of a Banquet Coordinator:

• Consult with clients to understand their event needs and preferences
• Plan, organize, and coordinate various events, ensuring client satisfaction
• Oversee event setup, implementation, and tear down, ensuring all details are taken care of
• Liaise with chefs, servers, and other staff to ensure the event runs smoothly
• Coordinate with vendors and suppliers for food, beverages, and event decoration
• Develop and maintain budget for each event, ensuring cost-effectiveness
• Create and manage event schedules and timelines, addressing any issues promptly
• Ensure adherence to health and safety regulations
• Handle any issues or problems that arise during the event
• Process client payments and handle billing issues

 

Banquet Coordinator Job Description Template

Job Brief

We are seeking a professional and dedicated Banquet Coordinator to oversee all aspects of our event planning and execution.

The Banquet Coordinator’s responsibilities include understanding client requirements, planning event details, coordinating with various departments, and ensuring client satisfaction.

The ideal candidate will have excellent organizational skills, strong communication abilities, and a passion for event planning.

 

Responsibilities

• Coordinate with clients to identify their requirements and ensure customer satisfaction
• Plan event details and arrangements, including seating, dining and guests
• Coordinate with catering, entertainment, and other event services
• Monitor event activities to ensure the client and event attendees are satisfied
• Review event bills and approve payment
• Prepare sales and cost reports
• Ensure compliance with sanitation and safety regulations
• Manage staff and ensure they deliver quality services

 

Qualifications

• Proven experience as a banquet coordinator or event planner
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Ability to manage stress and remain calm under pressure
• Understanding of hospitality management and planning
• Proficient in relevant computer applications
• Degree in hospitality management, public relations or relevant field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Banquet Coordinator
• Work Environment: This role involves working in a fast-paced banquet or event setting. Weekend and evening shifts may be required based on event schedules.
• Reporting Structure: Reports to the Banquet Manager or Event Services Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Banquet Coordinator Do?

Banquet Coordinators work predominantly within the hospitality industry, specifically overseeing the organization and execution of events held in banquet spaces.

These professionals liaise closely with clients to plan and implement events such as weddings, business meetings, conferences, receptions, and other large gatherings.

Their role includes understanding the client’s needs and preferences, planning the event, coordinating with various departments such as kitchen staff, housekeeping, and entertainment, and ensuring the smooth running of the event.

Banquet Coordinators are also responsible for maintaining the budget of the event, negotiating contracts with vendors, and arranging for necessary equipment and decorations.

They oversee the setup and breakdown of the event space, ensuring it meets the client’s specifications.

Often, Banquet Coordinators will also handle administrative tasks such as scheduling, billing, and keeping detailed records of each event.

They may also be involved in marketing efforts to attract new clients and promote their establishment’s banquet facilities.

Their ultimate goal is to provide exceptional service, ensuring client satisfaction and repeat business.

 

Banquet Coordinator Qualifications and Skills

A proficient Banquet Coordinator should have the skills and qualifications that align with your job description, such as:

• Excellent organizational skills to plan and execute events smoothly, handling multiple tasks at the same time.
• Strong communication and interpersonal skills to interact effectively with clients, vendors, and staff, ensuring all parties are on the same page regarding event details.
• Problem-solving skills to quickly identify and address any issues or challenges that may arise during the planning or execution of an event.
• Detail-oriented nature to ensure all aspects of an event, from food and beverage to seating arrangements and decorations, are properly managed.
• Customer service skills to provide a high level of service to clients, addressing their needs and concerns promptly and professionally.
• Financial management skills to work within budgets, negotiate contracts, and ensure profitability of events.
• Ability to work under pressure and adapt to changing circumstances, displaying flexibility and resilience in high-stress situations.

 

Banquet Coordinator Experience Requirements

Entry-level candidates for the role of Banquet Coordinator may have 1 to 2 years of experience in the hospitality industry.

This experience can be gained through roles such as Catering Assistant, Event Planner Assistant, or Front Desk Receptionist at hotels or similar establishments.

Candidates with 2 to 3 years of experience often have had roles such as Banquet Server or Banquet Setup, where they have learned the ins and outs of banquet operations.

At this level, they should be familiar with planning, setting up, executing, and breaking down events.

Candidates with more than 3 years of experience may have worked in a supervisory capacity in the hospitality or event management industry.

They may have had responsibilities such as overseeing event setup, handling client relations, and managing staff.

Those with more than 5 years of experience may have worked as a Banquet Manager or Event Manager.

These candidates have likely gained substantial experience in leading teams, working with budgets, negotiating contracts, and handling complex logistics related to banquets and events.

As such, they are well-prepared for the demands of a Banquet Coordinator role.

 

Banquet Coordinator Education and Training Requirements

Banquet Coordinators typically hold a bachelor’s degree in hospitality management, event planning, or a related field.

These programs provide students with knowledge of hotel and restaurant management, as well as specific training in event planning and coordination, which are essential skills for the role.

In addition to formal education, Banquet Coordinators often require several years of experience in the hospitality industry, as this job involves working closely with chefs, servers, and other staff to ensure events run smoothly.

Some employers may prefer candidates with a Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) credential.

These certifications require experience in the field and successful completion of an examination.

While not always required, some Banquet Coordinators may pursue additional training or certifications in related areas such as culinary arts, floral design, or wine tasting to further enhance their skills and service offerings.

Internships or part-time jobs in restaurants, hotels, or event planning firms can provide valuable hands-on experience and opportunities to network with industry professionals.

Continued education is important for staying up-to-date with trends and developments in the hospitality industry.

This could include attending industry conferences, completing continuing education courses, or obtaining additional certifications.

 

Banquet Coordinator Salary Expectations

A Banquet Coordinator earns an average salary of $45,679 (USD) per year.

The actual earnings may vary based on the level of experience, the size and location of the venue, and the employing company.

 

Banquet Coordinator Job Description FAQs

What skills does a Banquet Coordinator need?

Banquet Coordinators should have excellent organizational and communication skills to effectively manage events and liaise with clients.

They should have strong attention to detail to ensure all aspects of the event run smoothly.

Their role often requires them to oversee multiple tasks simultaneously, so having good multitasking and time management skills is crucial.

Experience or knowledge in hospitality and customer service can also be advantageous.

 

Do Banquet Coordinators need a degree?

While a degree is not strictly necessary for a Banquet Coordinator role, having a degree in hospitality management or a related field can be beneficial.

What’s more important is having relevant experience in event planning or coordination.

Some employers may prefer candidates with certification in event management or hospitality.

 

What should you look for in a Banquet Coordinator resume?

A Banquet Coordinator’s resume should highlight their experience in organizing and coordinating events, including details about the size and type of events they have managed.

Look for skills such as budgeting, negotiation, problem-solving, and the ability to work under pressure.

Any experience or knowledge in food and beverage service, decor, and venue setup can also be a plus.

 

What qualities make a good Banquet Coordinator?

A good Banquet Coordinator is proactive, resourceful, and calm under pressure.

They have excellent interpersonal skills, allowing them to build strong relationships with clients, vendors, and staff.

Their attention to detail ensures that all elements of an event are well planned and executed.

They also have a good understanding of hospitality and are customer-service oriented, always aiming to exceed clients’ expectations.

 

Is it challenging to find a good Banquet Coordinator?

Finding a good Banquet Coordinator can be challenging due to the specific skill set required for the role.

It’s not just about having experience in event planning; they also need to have excellent interpersonal skills, be a problem-solver, and be able to work under pressure.

That said, with a thorough recruitment process and clear job description, it’s certainly possible to find a suitable candidate for the role.

 

Conclusion

And there you have it.

Today, we’ve revealed the true essence of being a banquet coordinator.

Surprised?

It’s not just about setting tables and arranging chairs.

It’s about orchestrating unforgettable events, one banquet at a time.

With our go-to banquet coordinator job description template and authentic examples, you’re ready to take your next step.

But why stop there?

Dig deeper with our job description generator. It’s your key to crafting precise job listings or honing your resume to perfection.

Always remember:

Every detail in an event is a piece of a larger, unforgettable experience.

Let’s create those memorable moments. Together.

How to Become a Banquet Coordinator (Complete Guide)

The Next Big Thing: Trending Jobs You Can’t Miss Out On

Job Juggernauts: The Careers That Are Dominating Discussions

The Happiness in Work: The Most Satisfying Careers to Consider

Work Shouldn’t Be Boring: Exciting Jobs That Pay Surprisingly Well