Blood Collection Site Coordinator Job Description [Updated for 2024]

blood collection site coordinator job description

In the healthcare industry, the critical role of a Blood Collection Site Coordinator cannot be overlooked.

As healthcare advancements continue, the demand for proficient individuals who can manage, oversee, and ensure the efficiency of blood collection sites grows stronger.

But let’s delve deeper: What’s truly expected from a Blood Collection Site Coordinator?

Whether you are:

  • A job seeker looking to understand the core of this role,
  • A hiring manager drafting the profile of an ideal candidate,
  • Or merely fascinated by the intricacies of this unique healthcare position,

You’ve come to the right place.

Today, we present a customizable Blood Collection Site Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Blood Collection Site Coordinator Duties and Responsibilities

Blood Collection Site Coordinators work in a medical setting, overseeing the collection, storage, and transportation of blood samples.

They are responsible for ensuring the efficiency and effectiveness of the site’s operations, maintaining patient comfort and safety, and ensuring compliance with all relevant regulations.

A Blood Collection Site Coordinator’s duties and responsibilities include:

  • Overseeing and coordinating daily operations of the blood collection site
  • Ensuring that all samples are correctly collected, labeled, and stored
  • Monitoring the transportation of samples to ensure safe and timely delivery
  • Enforcing strict safety procedures and cleanliness standards to prevent cross-contamination
  • Training and supervising staff in blood collection procedures and safety protocols
  • Interacting with patients and providing information about the blood collection process
  • Maintaining accurate records of all samples collected and any issues arising during the collection process
  • Ensuring compliance with all local, state, and federal regulations regarding blood collection and storage
  • Ordering supplies and maintaining inventory for the blood collection site
  • Addressing any patient concerns or complaints promptly and professionally


Blood Collection Site Coordinator Job Description Template

Job Brief

We are seeking a dedicated and detail-oriented Blood Collection Site Coordinator to oversee the day-to-day operations of our blood collection site.

The successful candidate will be responsible for ensuring compliance with health and safety regulations, coordinating staff schedules, and managing donor registration and screenings.

A strong understanding of phlebotomy procedures, excellent leadership skills, and the ability to maintain a high level of confidentiality are essential to this role.



  • Oversee day-to-day operations of the blood collection site
  • Ensure compliance with all health and safety regulations
  • Manage staff schedules and oversee training
  • Coordinate donor registration and screening processes
  • Address donor inquiries and concerns
  • Collaborate with laboratory staff to ensure timely transportation of collected samples
  • Maintain accurate records and documentation
  • Monitor inventory and order supplies as necessary
  • Ensure a high level of confidentiality and professionalism at all times



  • Previous experience in a medical or healthcare setting
  • Experience with phlebotomy procedures
  • Strong leadership and management skills
  • Excellent communication and interpersonal skills
  • Detail-oriented with excellent organizational skills
  • Ability to maintain a high level of confidentiality
  • Proficient in the use of medical software and technology
  • Associates degree in medical technology or a related field



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Continuing education opportunities


Additional Information

  • Job Title: Blood Collection Site Coordinator
  • Work Environment: Clinical setting. This role requires interaction with donors and may require occasional local travel for training or meetings.
  • Reporting Structure: Reports to the Blood Collection Site Manager or Clinical Operations Manager.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $55,000 minimum to $80,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does a Blood Collection Site Coordinator Do?

A Blood Collection Site Coordinator is a healthcare professional who primarily oversees the operations of a blood collection center or site.

Their role is to ensure that all procedures, protocols, and standards related to blood collection are followed meticulously.

This includes ensuring hygiene and safety protocols are met, and that the blood collected is stored and handled properly to prevent contamination.

They work with phlebotomists and nurses, coordinating the collection and storage of blood samples.

They also manage and supervise the staff at the site, ensuring they are properly trained and that they follow all necessary procedures.

Blood Collection Site Coordinators also oversee the inventory of supplies, ensuring there are enough materials for blood collection, storage, and testing.

They manage the scheduling of blood drives and collection appointments, coordinating with donors and ensuring a smooth process.

They interact with patients, answering any questions they may have about the blood collection process and ensuring they are comfortable before, during, and after the procedure.

They may also interact with healthcare providers, sharing information about blood collections as necessary.

In addition, Blood Collection Site Coordinators are responsible for maintaining records related to blood collection and storage, and ensuring these records are updated and accurate.

They may also need to handle any issues or problems that arise at the site, ensuring they are addressed promptly and effectively.


Blood Collection Site Coordinator Qualifications and Skills

A proficient Blood Collection Site Coordinator should possess the following skills and qualifications:

  • Medical knowledge and understanding of phlebotomy procedures and protocols.
  • Excellent coordination skills to manage the daily operations of the blood collection site.
  • Strong interpersonal and communication skills for liaising with donors, lab technicians, and medical personnel.
  • Ability to maintain composure and work effectively under pressure, especially during peak collection hours.
  • Exceptional organizational skills for managing appointments, donor records, and inventory of medical supplies.
  • Problem-solving skills to quickly and efficiently address any issues or concerns that may arise during collection or processing.
  • High attention to detail to ensure that all blood samples are correctly labeled, stored, and transported.
  • Customer service skills to provide a pleasant and comfortable experience for all donors.
  • Physical stamina to stand for extended periods and to assist in lifting or moving patients when necessary.
  • Knowledge and compliance with safety protocols, medical regulations, and biohazard disposal procedures.


Blood Collection Site Coordinator Experience Requirements

Blood Collection Site Coordinators typically require several years of experience in phlebotomy or a related medical field.

This role often demands candidates to have a minimum of 2-3 years of experience in blood collection, including familiarity with both venipuncture and capillary puncture methods.

They should be proficient in various blood collection techniques and handling different types of patients, such as children, the elderly, or those with special needs.

Prior experience in a hospital or clinical setting would be beneficial.

Candidates with more than 5 years of experience in phlebotomy or a similar role might already have some supervisory or managerial experience.

They may have honed their skills in organizing and managing blood collection sites, maintaining inventories, and coordinating with medical teams.

Those with extensive experience in the field, say 7-10 years or more, may be suitable for senior coordinator roles, which might include more responsibilities and require broader oversight.

These individuals may also need experience in staff training and development, compliance with medical regulations and safety standards, and efficient handling of emergency situations.

In all cases, certification as a Phlebotomist or a related medical field is often required, as is continuing education to stay updated with the latest practices and regulations in the field.


Blood Collection Site Coordinator Education and Training Requirements

Blood Collection Site Coordinators usually require a high school diploma or GED.

However, most employers prefer those with an associate or bachelor’s degree in a healthcare-related field such as nursing, medical technology, or phlebotomy.

They must also undergo professional training in blood collection and handling procedures.

This includes venipuncture, a technique used for blood collection, and other related procedures.

Some institutions offer specific training programs for this role, leading to certification upon completion.

In addition, Blood Collection Site Coordinators must have a strong knowledge of safety protocols and regulatory standards associated with blood collection.

Understanding patient confidentiality laws and having excellent communication skills is also essential.

Most states require phlebotomists and other healthcare professionals to be licensed or certified.

The licensing requirements vary but generally require that the individual have completed an accredited training program and passed a competency examination.

To increase their employability and expand their career opportunities, many Blood Collection Site Coordinators pursue advanced courses and certifications in fields like healthcare management and clinical laboratory science.

Furthermore, they often have several years of experience in a clinical or laboratory setting, with a portion of that time spent in a supervisory or management role.

Demonstrated leadership abilities and a commitment to ongoing professional development are also beneficial.


Blood Collection Site Coordinator Salary Expectations

A Blood Collection Site Coordinator typically earns an average salary of $59,110 (USD) per year.

The actual income can significantly vary depending on factors like years of experience, educational qualifications, location, and the hiring healthcare institution.


Blood Collection Site Coordinator Job Description FAQs

What qualifications does a Blood Collection Site Coordinator need?

A Blood Collection Site Coordinator typically needs a high school diploma or equivalent, and completion of a phlebotomy certificate program.

They must also have certification as a Phlebotomy Technician from a recognized organization, like the American Society for Clinical Pathology.

Depending on the specific job requirements, some roles may require a certain number of years of experience in a clinical or laboratory setting.


What are the daily duties of a Blood Collection Site Coordinator?

On a regular day, a Blood Collection Site Coordinator oversees the collection, storage, and transport of blood samples.

They ensure all procedures comply with safety and quality standards.

They may also train and supervise other staff, schedule appointments, and manage patient records.

In addition, they handle administrative tasks such as maintaining inventory of supplies and ensuring equipment is in good working condition.


What qualities make a good Blood Collection Site Coordinator?

Good Blood Collection Site Coordinators are detail-oriented and meticulous, as they need to ensure procedures are conducted correctly and safely.

They have excellent organizational skills to manage scheduling and record-keeping effectively.

Good coordinators also have strong communication skills to interact with patients and other healthcare professionals.

They should also have a compassionate and patient nature, as they often deal with individuals who may be nervous or uncomfortable.


What should you look for in a Blood Collection Site Coordinator’s resume?

When reviewing a resume, look for a phlebotomy certification and any relevant experience in a clinical or lab setting.

Experience in a leadership role is also beneficial.

Check for skills such as attention to detail, organization, and communication.

Any additional training or certification in healthcare or management could be an added advantage.


Is it difficult to hire a Blood Collection Site Coordinator?

The difficulty in hiring a Blood Collection Site Coordinator can vary depending on the specific job requirements and the availability of qualified candidates in your area.

It may be challenging to find candidates with the right combination of technical skills, experience, and soft skills like compassion and patience.

However, offering competitive compensation and professional development opportunities can make the position more attractive to potential candidates.



And there it is.

Today, we’ve delved into the intricate details of what it truly means to be a Blood Collection Site Coordinator.

Surprise, surprise?

It’s not just about drawing blood.

It’s about orchestrating the essential first step in healthcare diagnostics, one phlebotomy procedure at a time.

Armed with our comprehensive Blood Collection Site Coordinator job description template and real-world examples, you’re all ready to take that leap.

But why limit yourself?

Go even further with our job description generator. It’s your key to crafting pinpoint-accurate listings or refining your resume to sheer perfection.


Every vial of blood drawn is a crucial piece of the healthcare puzzle.

Let’s construct that future. Together.

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