Career Counselor Aid Job Description [Updated for 2024]

career counselor aid job description

In the modern working world, the role of career counselor aids is becoming increasingly significant.

As the job market grows more complex, the demand for skilled professionals who can guide, support, and facilitate career growth is on the rise.

But let’s delve deeper: What’s truly expected from a career counselor aid?

Whether you are:

  • A job seeker trying to grasp the core of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply interested in the intricacies of career counseling,

You’re in the right place.

Today, we present a customizable career counselor aid job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Career Counselor Aid Duties and Responsibilities

Career Counselor Aids provide support to Career Counselors and assist with a variety of tasks related to career guidance and job placement.

They play a crucial role in ensuring that the career guidance process runs smoothly and effectively for students or clients.

Their duties and responsibilities include:

  • Assist in organizing and scheduling counseling sessions, workshops, and career fairs
  • Help with the preparation and distribution of career-related materials and resources
  • Support clients in identifying their skills, interests, and career goals
  • Assist Career Counselors in the evaluation and interpretation of career assessments and tests
  • Help maintain and update client records, including job placements, progress reports, and career development plans
  • Provide administrative support, such as answering phone calls, managing appointments, and maintaining the database
  • Assist in the research of job markets and career opportunities
  • Support the Counselor in connecting clients with potential employers or educational programs
  • Participate in professional development activities to stay up-to-date with current career counseling techniques and job market trends


Career Counselor Aid Job Description Template

Job Brief

We are seeking a dedicated Career Counselor Aid to assist our career counselors in providing professional guidance to students and job seekers.

The role includes supporting counseling sessions, helping to organize career events, and compiling relevant resources.

The ideal candidate should have a good understanding of career development strategies, strong administrative skills, and a desire to assist individuals in their career paths.

Ultimately, the Career Counselor Aid’s role is to support the team in preparing students and job seekers to make informed decisions about their future career paths.



  • Assist career counselors during counseling sessions
  • Help organize career-related events and workshops
  • Compile career resources and educational materials
  • Maintain and update client records and progress
  • Conduct research on job market trends
  • Support in developing individual career plans
  • Assist in drafting career development tools and strategies
  • Coordinate appointments and schedules
  • Assist in compiling and analyzing career counseling data



  • Proven work experience as a Career Counselor Aid, Guidance Counselor Assistant, or similar role
  • Understanding of career development and counseling practices
  • Proficiency in Microsoft Office and database software
  • Excellent organizational and administrative skills
  • Ability to handle sensitive information confidentially
  • Excellent verbal and written communication skills
  • Associate degree or certification in Counseling, Psychology, Education, or a relevant field



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities


Additional Information

  • Job Title: Career Counselor Aid
  • Work Environment: Office setting with occasional travel to career events or workshops.
  • Reporting Structure: Reports to the Lead Career Counselor or Career Counseling Manager.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $30,000 minimum to $45,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does a Career Counselor Aid Do?

Career Counselor Aids work closely with Career Counselors to provide assistance and support in a variety of tasks related to career guidance and planning.

They help in gathering resources, researching career options and educational opportunities for clients.

They may also assist in coordinating appointments, workshops, seminars, and career fairs.

Career Counselor Aids may also help in administering and evaluating career assessment tests under the guidance of the Career Counselor.

They assist in interpreting these results to understand the client’s skills, interests, and potential career paths.

They may also aid in preparing career-related materials such as resumes, cover letters, and job application forms.

They often work closely with clients, offering support and encouragement, and helping them to understand and navigate the job market.

Career Counselor Aids can work in a variety of settings, including schools, colleges, job placement agencies, or career counseling centers.

They play a crucial role in providing valuable support to clients, helping them explore potential careers and achieve their career goals.


Career Counselor Aid Qualifications and Skills

A Career Counselor Aid should possess a variety of skills and qualifications to effectively support a Career Counselor, including:

  • Strong communication skills to effectively interact with clients, understand their career aspirations, and convey necessary information.
  • Good interpersonal skills to establish and maintain effective relationships with clients, aiding in their career development journey.
  • Understanding of career development theories and career assessment tools to assist the Career Counselor in providing guidance and advice.
  • Attention to detail and strong organization skills to keep track of multiple client files, appointments, and follow-ups.
  • Problem-solving skills to help clients identify their career objectives and devise strategies to achieve them.
  • Knowledge of different industries, job roles, and educational paths to provide accurate and relevant advice to clients.
  • Patience and empathy to handle clients who may be stressed or confused about their career choices and paths.
  • Ability to work effectively as part of a team, collaborating with the Career Counselor and other aids to provide the best service possible to clients.


Career Counselor Aid Experience Requirements

The role of a Career Counselor Aid often requires an individual to have some level of experience in counseling, human resources, or a related field.

This experience can be gained through internships, part-time roles, or volunteer work in a counseling setting.

Most employers prefer Career Counselor Aids to have at least 1 to 2 years of experience in a related field.

This experience can come from roles like Human Resources Assistant, Social Work Assistant, or even as a Student Counselor at an educational institution.

Those with around 3 years of experience may have had the opportunity to work directly with students or clients, providing counseling and guidance services.

They may also have experience in developing career plans, conducting workshops, or implementing career development programs.

Career Counselor Aids with more than 5 years of experience are typically well-versed in career counseling theories and techniques.

They may have had the opportunity to lead or manage projects, develop new counseling programs, or mentor less experienced staff members.

It’s also beneficial for Career Counselor Aids to have some experience with career assessment tools and counseling software.

Ongoing professional development and staying current with career development trends is often an essential part of the role.


Career Counselor Aid Education and Training Requirements

Career Counselor Aids typically require a bachelor’s degree in counseling, psychology, or a related field.

They must possess an understanding of various career paths, educational requirements for those careers, and job market trends.

In addition to their degree, they often need to complete an internship or supervised experience in a counseling setting as part of their educational program.

For career counselor aids working in a school setting, certain states may require a state-issued credential or license.

The requirements for these credentials can include the completion of a master’s degree program, a certain amount of experience in a supervised counseling setting, and a passing score on a state-administered exam.

Continuing education is also important for Career Counselor Aids as it allows them to stay up-to-date on the latest career counseling techniques and theories.

While not always necessary, some Career Counselor Aids may choose to obtain certification through a national organization, such as the National Career Development Association.

This can be beneficial as it demonstrates a commitment to the field and can make a candidate more attractive to employers.


Career Counselor Aid Salary Expectations

A Career Counselor Aid earns an average salary of $36,156 (USD) per year.

The actual income may fluctuate depending on experience, education, location, and the organization they are employed with.


Career Counselor Aid Job Description FAQs

What skills does a Career Counselor Aid need?

A Career Counselor Aid should have good interpersonal skills to interact with diverse individuals effectively.

They should be excellent listeners to understand the career aspirations and concerns of the individuals they are aiding.

Strong organizational and administrative skills are also important for keeping track of appointments, documentation, and resources.

Empathy and understanding are crucial to support individuals emotionally as they navigate career decisions.


Do Career Counselor Aids need a degree?

While not always a strict requirement, many Career Counselor Aids have a degree in Counseling, Psychology, Human Resources, or a related field.

However, what’s more important is having a solid understanding of career development theories, counseling techniques, and resources for job seekers.


What should you look for in a Career Counselor Aid resume?

A good Career Counselor Aid resume should highlight relevant experience in counseling or related fields, such as human resources or education.

The candidate should demonstrate an understanding of career development theories and counseling techniques.

They should also display strong interpersonal skills, administrative abilities, and a passion for helping others achieve their career goals.


What qualities make a good Career Counselor Aid?

A good Career Counselor Aid is patient, empathetic, and an excellent listener.

They are motivated to help others and have a solid understanding of the job market and career development theories.

They should also be organized, able to multitask, and have a strong sense of integrity to handle confidential information appropriately.


What are the daily duties of a Career Counselor Aid?

A Career Counselor Aid may spend their day assisting career counselors in scheduling appointments, conducting initial intake interviews, and assisting with career assessments.

They may also be involved in facilitating career workshops, researching job market trends, and compiling resources for job seekers.

Additionally, they may handle administrative tasks such as data entry, record keeping, and correspondence with clients.



So, there you have it.

Today, we’ve unravelled the true essence of being a career counselor aid.

Surprise, surprise!

It’s not just about providing guidance.

It’s about shaping careers, one consultation at a time.

With our indispensable career counselor aid job description template and real-world examples, you’re ready to make your mark.

But why limit yourself?

Delve deeper with our job description generator. It’s your pathway to creating meticulous listings or refining your resume to its finest.

Always remember:

Every consultation is a step towards a brighter career future.

Let’s shape these futures. Together.

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