Clinical Supply Coordinator Job Description [Updated for 2025]

In the ever-evolving healthcare industry, the role of Clinical Supply Coordinators has become increasingly critical.

As medical advancements continue to progress, the demand for skilled professionals who can efficiently manage, distribute, and maintain our healthcare resources grows exponentially.

But what does a Clinical Supply Coordinator truly do?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the dynamics of clinical supply coordination,

You’re in the right place.

Today, we present a customizable Clinical Supply Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Clinical Supply Coordinator Duties and Responsibilities

Clinical Supply Coordinators play a crucial role in healthcare settings, ensuring that all necessary medical supplies are available when needed.

They maintain inventory, order supplies, and coordinate the distribution of medical equipment and supplies.

The duties and responsibilities of a Clinical Supply Coordinator include:

• Monitoring and maintaining inventory levels of clinical supplies
• Placing orders for new supplies and equipment when necessary
• Coordinating delivery and distribution of supplies across various departments
• Working with vendors and suppliers to ensure timely delivery of orders
• Performing regular audits of supplies to monitor expiration dates and ensure compliance with safety regulations
• Keeping accurate records of supply usage and costs for budgeting purposes
• Implementing and maintaining inventory control systems to ensure efficient management of supplies
• Communicating with medical staff to understand their supply needs and address any supply-related issues
• Maintaining cleanliness and organization of storage areas
• Training staff on proper supply usage and handling

 

Clinical Supply Coordinator Job Description Template

Job Brief

We are seeking a meticulous and organized Clinical Supply Coordinator to oversee the procurement and distribution of medical supplies within our healthcare facility.

The Clinical Supply Coordinator will be responsible for managing inventory, ensuring the availability of adequate stocks, and liaising with vendors.

They will also be expected to adhere to all relevant health and safety regulations.

Our ideal candidate has previous experience in supply chain management and a good understanding of healthcare industry standards.

 

Responsibilities

• Manage and oversee the inventory of clinical supplies
• Ensure timely procurement of medical supplies
• Maintain relationships with vendors and suppliers
• Ensure the efficient distribution of supplies to various departments within the facility
• Adhere to health and safety regulations related to clinical supply management
• Forecast the need for supplies and equipment based on trends and usage
• Coordinate with clinical staff to ensure adequate supply of necessary items
• Manage and monitor the budget for clinical supplies
• Investigate and address any supply-related issues or discrepancies
• Conduct regular checks to ensure quality and quantity of received supplies

 

Qualifications

• Proven experience as a Clinical Supply Coordinator or similar role in healthcare supply chain management
• Excellent understanding of healthcare industry standards and regulations
• Proficient in inventory management software
• Strong organizational and multitasking skills
• Excellent communication and negotiation skills
• Degree in healthcare administration, supply chain management, or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Clinical Supply Coordinator
• Work Environment: Clinical setting with occasional office work. Some travel may be required for vendor meetings or facility visits.
• Reporting Structure: Reports to the Supply Chain Manager or Clinical Services Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,783 minimum to $67,041 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Clinical Supply Coordinator Do?

Clinical Supply Coordinators primarily work in healthcare facilities such as hospitals, clinics, pharmacies or in clinical research organizations.

They can also work for pharmaceutical companies in their clinical trial divisions.

Their main role is to manage and coordinate the supply of clinical materials, ensuring that the necessary products are available for patient care or for clinical trials.

This can include medications, medical equipment, clinical trial supplies, and other necessary materials.

They also track inventory levels, order supplies as needed, and ensure that supplies are properly stored and distributed.

They are responsible for maintaining compliance with regulatory standards in the handling and storage of clinical supplies.

Clinical Supply Coordinators liaise with various departments, such as the pharmacy, nursing, and purchasing departments to ensure smooth and timely delivery of supplies.

They are also responsible for resolving any issues that may arise with the supply chain process.

Furthermore, they may be involved in budgeting and cost-control measures, as well as providing reports on supply usage and costs.

In some settings, they may also be involved in negotiating contracts with suppliers.

In the context of clinical trials, they might be involved in packaging, labeling, and shipping investigational products, as well as managing supply logistics for multiple trial sites.

Overall, the goal of a Clinical Supply Coordinator is to ensure that healthcare providers have the necessary supplies to deliver the best possible patient care and that clinical trials have the necessary supplies to run efficiently and effectively.

 

Clinical Supply Coordinator Qualifications and Skills

A Clinical Supply Coordinator should have the skills and qualifications that align with the job requirements, including:

• Strong organizational skills, essential for managing and maintaining clinical supplies and inventory.
• Attention to detail to ensure that supplies are not only properly stocked but also fit for use and meet the required standards.
• Experience with inventory management systems and processes to effectively track and manage supply usage.
• Excellent communication skills to liaise with various departments including procurement, clinical, and logistical teams.
• A background in health or life sciences to understand the needs of a clinical environment.
• Understanding of relevant regulations and compliance standards to ensure the safe and legal use of clinical supplies.
• Problem-solving skills to anticipate and mitigate any issues that may affect the supply of clinical materials.
• Ability to work under pressure and meet deadlines, often in fast-paced and unpredictable clinical environments.

 

Clinical Supply Coordinator Experience Requirements

Entry-level Clinical Supply Coordinators typically need a minimum of 1-2 years of experience, often obtained through internships or part-time roles in healthcare or supply chain management.

These individuals may gain valuable experience in roles such as Supply Chain Assistant, Medical Supply Technician, or Hospital Inventory Coordinator.

Candidates with 3-5 years of experience usually have more advanced skills and knowledge, often developed in full-time roles as Clinical Supply Coordinators.

During this time, they may gain experience with inventory management, procurement, and quality control, as well as the specific needs and procedures of a clinical environment.

Those with more than 5 years of experience may have some leadership or management experience, making them suitable for senior or supervisory roles.

They may have a proven track record of efficiently managing clinical supplies, working with various departments, and ensuring compliance with healthcare regulations.

In addition to their experience, Clinical Supply Coordinators often need a strong understanding of medical terminology, knowledge of regulatory standards, and the ability to work with various computer systems and databases.

A bachelor’s degree in a related field, such as Healthcare Administration or Supply Chain Management, is often required.

 

Clinical Supply Coordinator Education and Training Requirements

Clinical Supply Coordinators generally require a bachelor’s degree in supply chain management, business, healthcare administration, or a related field.

They should possess knowledge of medical supplies and equipment, as well as understanding the principles of inventory management.

Experience in a healthcare setting may be beneficial, with some roles specifically seeking candidates with prior experience in hospital or clinical supply chain management.

A Clinical Supply Coordinator often requires strong organizational skills, and familiarity with specific software applications, such as inventory management systems.

In addition to the degree, professional certifications like Certified Professional in Supply Management (CPSM) or Certified Supply Chain Professional (CSCP) can add value to a candidate’s profile.

It’s also crucial for Clinical Supply Coordinators to keep up with changing rules and regulations in healthcare, thus continuous professional development is recommended.

While not always a requirement, some employers prefer candidates with a master’s degree in healthcare administration or supply chain management, particularly for leadership roles.

 

Clinical Supply Coordinator Salary Expectations

A Clinical Supply Coordinator earns an average salary of $52,692 (USD) per year.

However, the exact salary can differ based on factors such as previous experience, location, education, and the size and type of the employing organization.

 

Clinical Supply Coordinator Job Description FAQs

What skills does a Clinical Supply Coordinator need?

Clinical Supply Coordinators should have strong organizational and planning skills to efficiently manage the supply of materials needed for clinical studies.

They need excellent attention to detail to monitor and track inventory, and strong communication skills to liaise with various teams and vendors.

Furthermore, they should have a good understanding of medical supplies and clinical operations.

 

Do Clinical Supply Coordinators need a degree?

Most employers prefer Clinical Supply Coordinators to have a bachelor’s degree, preferably in supply chain management, business administration, or a related field.

However, relevant work experience in healthcare or supply chain management can sometimes substitute for educational requirements.

 

What should you look for in a Clinical Supply Coordinator resume?

Look for a degree or experience in supply chain management, logistics, or a related field.

A good Clinical Supply Coordinator resume should demonstrate experience in inventory management, procurement, and coordination of supply distribution.

Familiarity with clinical research and operations, as well as knowledge of medical and clinical supplies, can also be beneficial.

 

What qualities make a good Clinical Supply Coordinator?

A good Clinical Supply Coordinator is highly organized, detail-oriented, and has the ability to multitask.

They should be comfortable working in a fast-paced environment, and have excellent problem-solving skills to address any supply issues that may arise.

Furthermore, they should have strong communication skills to effectively liaise between different teams and suppliers.

 

Is it difficult to hire a Clinical Supply Coordinator?

The hiring difficulty for a Clinical Supply Coordinator can vary depending on the specific requirements of the role and the job market.

It can be challenging to find candidates with the right mix of supply chain knowledge, familiarity with clinical operations, and strong organizational skills.

Offering competitive salaries, continuous training opportunities, and a supportive work environment can help attract qualified candidates.

 

Conclusion

And there we have it.

Today, we’ve taken a closer look at what it truly entails to be a Clinical Supply Coordinator.

Surprise, surprise?

It’s not just about managing supplies.

It’s about weaving the fabric of healthcare provision, one medical inventory at a time.

With our ultimate Clinical Supply Coordinator job description template and real-world examples, you’re ready to take the next step.

But why limit yourself?

Delve further with our job description generator. It’s your pathway to precision-crafted job listings or fine-tuning your resume to be impeccable.

Remember:

Every medical supply is a part of the bigger healthcare spectrum.

Let’s weave that fabric. Together.

How to Become a Clinical Supply Coordinator (Complete Guide)

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