Shipping Fleet Manager Job Description [Updated for 2025]

In the era of global trade, the role of shipping fleet managers is more critical than ever.
As commerce continues to globalize, the demand for skilled professionals who can efficiently manage, streamline, and secure our shipping fleets grows.
But let’s delve deeper: What’s really expected from a shipping fleet manager?
Whether you are:
- A job seeker trying to understand the core responsibilities of this role,
- A hiring manager outlining the perfect candidate,
- Or simply curious about the intricacies of fleet management,
You’ve come to the right place.
Today, we present a customizable shipping fleet manager job description template, designed for effortless posting on job boards or career websites.
Let’s dive right into it.
Shipping Fleet Manager Duties and Responsibilities
Shipping Fleet Managers oversee the day-to-day operations and maintenance of a company’s fleet of shipping vehicles.
They ensure that vehicles are available, safe, and meet all government regulations.
Shipping Fleet Managers are primarily responsible for managing the entire life cycle of the fleet, with daily duties and responsibilities including:
- Overseeing daily operations of the shipping fleet
- Developing and implementing policies and procedures to improve operational efficiency
- Coordinating and scheduling maintenance and repairs of the fleet vehicles
- Ensuring all shipping vehicles meet local and federal safety regulations
- Monitoring fuel consumption, mileage, and other aspects of vehicle performance
- Managing and supervising staff, including drivers and maintenance crews
- Maintaining accurate records of vehicle inventory, maintenance schedules, and repair costs
- Handling fleet-related budgeting and cost control, including purchasing and leasing of vehicles
- Working with insurance companies to handle any claims or issues
Shipping Fleet Manager Job Description Template
Job Brief
We are seeking a reliable, detail-oriented Shipping Fleet Manager to oversee our fleet operations.
The Shipping Fleet Manager’s responsibilities include managing a team of fleet officers, planning and executing shipping schedules, ensuring compliance with marine safety regulations and maintaining accurate records.
The ideal candidate should have proven experience in fleet management, be familiar with marine safety standards and have outstanding organizational and leadership skills.
Ultimately, the role of the Shipping Fleet Manager is to ensure that all fleet operations are conducted efficiently, safely, and in compliance with local and international regulations.
Responsibilities
- Oversee and manage all fleet operations and personnel
- Develop and implement shipping schedules
- Ensure compliance with marine safety regulations
- Coordinate maintenance and repairs of fleet vessels
- Monitor and manage fuel consumption and costs
- Prepare and present reports on fleet operations and expenses
- Manage relationships with vendors and partners
- Identify and implement cost-saving strategies
- Train and develop team members
- Ensure adherence to company policies and procedures
Qualifications
- Proven work experience as a Shipping Fleet Manager or similar role
- Knowledge of marine safety standards and regulations
- Excellent organizational and leadership skills
- Strong analytical and problem-solving abilities
- Ability to work under pressure and make decisions in challenging situations
- Strong communication and interpersonal skills
- Proficiency in fleet management software
- BSc degree in Logistics, Business Administration, or relevant field
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
- Professional development opportunities
Additional Information
- Job Title: Shipping Fleet Manager
- Work Environment: Office setting with frequent visits to docks and occasional sea travels.
- Reporting Structure: Reports to the Director of Operations.
- Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
- Pay Range: $65,000 minimum to $95,000 maximum
- Location: [City, State] (specify the location or indicate if remote)
- Employment Type: Full-time
- Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
- Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].
What Does a Shipping Fleet Manager Do?
Shipping Fleet Managers typically work for companies involved in the shipping industry, such as cargo shipping firms, cruise lines, fishing companies, and marine transportation companies.
Their primary role is to oversee and manage the fleet of ships, ensuring they are well-maintained, safe, and operating efficiently.
They are responsible for scheduling maintenance and repairs, monitoring fuel consumption, and ensuring compliance with marine regulations and safety standards.
Shipping Fleet Managers also coordinate the scheduling of voyages, ensuring that ships arrive at their destinations on time while optimizing routes for fuel efficiency and speed.
They work closely with the ship’s crew, including the captain, engineers, and deck officers, providing them with necessary support and resources.
They also liaise with other departments such as operations, logistics, and finance to ensure smooth sailing.
In addition, Shipping Fleet Managers are involved in budgeting and financial planning, as they are responsible for the operational costs of the fleet, including fuel, maintenance, and crew salaries.
They also play a crucial role in emergency response planning, ensuring there are protocols in place for crises such as mechanical failures, bad weather, and other unforeseen circumstances at sea.
Shipping Fleet Manager Qualifications and Skills
A proficient Shipping Fleet Manager needs to possess certain skills and qualifications that align with the job role, such as:
- Strong knowledge of the shipping industry, including operational aspects of different types of vessels and their requirements.
- Exceptional organizational skills to manage multiple vessels and their respective schedules and routes effectively.
- Excellent leadership and management skills to oversee a diverse team, ensuring all members are working cohesively to achieve set objectives.
- Strong negotiation skills for dealing with vendors, suppliers, and ship owners for cost-effective operations.
- Problem-solving skills to efficiently identify and resolve issues that might affect the fleet’s performance or safety.
- Ability to understand and use relevant software and technology for fleet management, route optimization, and other operational aspects.
- Exceptional communication and interpersonal skills to work with various stakeholders including crew members, port authorities, and clients.
- Knowledge of international maritime regulations and standards to ensure compliance and maintain safety and environmental standards.
- Strategic planning skills to implement and coordinate operational strategies, aiming for maximum efficiency and profitability.
- Customer service skills for dealing with clients, understanding their shipping needs, and ensuring their satisfaction.
Shipping Fleet Manager Experience Requirements
The role of a Shipping Fleet Manager demands significant industry experience.
Entry-level candidates are usually expected to have 1 to 3 years of experience in fleet operations or logistics.
This can be gained from roles such as Fleet Coordinator, Logistics Assistant, or other related positions within the shipping industry.
Candidates with 3 to 5 years of experience might have had more responsibilities in managing fleets, including areas like logistics planning, shipping regulations compliance, or maintenance supervision.
Those with more than 5 years of experience are typically considered seasoned professionals, and they may have a comprehensive understanding of fleet management systems and technology.
They might have held supervisory positions and demonstrated leadership skills.
Advanced roles as a Shipping Fleet Manager often require more than 7 years of experience.
Professionals at this level may have a robust record of managing large-scale fleets, reducing operational costs, and improving efficiency.
They may also have experience in personnel management, strategic planning, and budgeting.
In addition to practical experience, many employers prefer their Shipping Fleet Managers to have a bachelor’s degree in a related field like logistics, supply chain management, or business administration.
Advanced positions might even require a Master’s degree or equivalent qualification.
Shipping Fleet Manager Education and Training Requirements
Shipping Fleet Managers typically have a bachelor’s degree in maritime studies, logistics, supply chain management, business administration, or a related field.
They need a strong understanding of the operations of maritime vessels, shipping laws and regulations, and the logistics of shipping cargo.
Given the specialized nature of this role, many Shipping Fleet Managers also have a master’s degree in maritime affairs, shipping management or international shipping.
This advanced degree provides in-depth knowledge of shipping line management, maritime economics, and maritime law, providing a comprehensive skill set for a Shipping Fleet Manager.
Many candidates also pursue certifications from recognized maritime institutions which can include specific courses on fleet management, maritime safety, and environmental management.
It’s highly advisable for Shipping Fleet Managers to have relevant work experience in the shipping industry.
This practical experience combined with the theoretical knowledge forms the backbone for successful performance in this role.
Having a master’s degree and/or certification along with substantial industry experience may indicate a candidate’s leadership potential and commitment to the shipping industry.
Shipping Fleet Manager Salary Expectations
A Shipping Fleet Manager earns an average salary of $70,507 (USD) per year.
The actual earnings can fluctuate based on the size of the fleet, industry, years of experience, and the geographical location of the job.
Shipping Fleet Manager Job Description FAQs
What are the daily duties of a shipping fleet manager?
A shipping fleet manager oversees the daily operations of a fleet of vessels.
They monitor the vessels’ routes, schedules, and maintenance needs, and ensure that all safety regulations and standards are met.
They also handle tasks such as budget management, fuel management, staffing, and liaising with other departments or external stakeholders.
What skills does a shipping fleet manager need?
Shipping fleet managers should have strong leadership and organizational skills to manage a large fleet and coordinate its operations.
They should also have a solid understanding of the maritime industry, including knowledge of safety regulations and procedures.
Good communication skills are also crucial, as they will need to liaise with a variety of stakeholders, from crew members to clients.
What should you look for in a shipping fleet manager’s resume?
When hiring a shipping fleet manager, look for someone with relevant experience in the maritime industry.
This includes experience with fleet management, operations, and maritime regulations.
A degree in maritime studies or a related field could be an added advantage.
Also, look for evidence of leadership, problem-solving skills, and strong organizational abilities.
What qualities make a good shipping fleet manager?
A good shipping fleet manager is proactive and can anticipate and address issues before they escalate.
They are also strong leaders, capable of managing a large team and coordinating complex operations.
They are detail-oriented, ensuring that every aspect of the fleet’s operations runs smoothly.
Additionally, they should be flexible and able to adapt to changing circumstances, as the maritime industry can be unpredictable.
Do shipping fleet managers need a degree?
While it is not strictly necessary for a shipping fleet manager to have a degree, a bachelor’s or master’s degree in maritime studies, logistics, or a related field can be advantageous.
What is more crucial is relevant industry experience, including experience in managing large fleets and understanding maritime regulations and safety standards.
Conclusion
There you have it.
Today, we’ve navigated through the intricate intricacies of what it means to be a shipping fleet manager.
Surprise, surprise!
It’s not just about managing ships.
It’s about plotting the course for global logistics, one voyage at a time.
With our handy shipping fleet manager job description template and real-world examples, you’re ready to set sail.
But why drop anchor there?
Delve deeper with our job description generator. It’s your ultimate route to precision-crafted listings or fine-tuning your resume to shipshape.
Remember:
Every voyage is part of a larger journey.
Let’s navigate that future. Together.
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