Dental Biller Job Description [Updated for 2025]

In the world of healthcare, the importance of dental billers has never been more prominent.

As dental practices evolve, the need for skilled professionals who can manage, expand, and protect our billing systems grows.

So, what exactly does a dental biller do?

Whether you are:

A job seeker trying to understand the core of this role,
A hiring manager outlining the perfect candidate,
Or simply curious about the intricacies of dental billing,

You’re in the right place.

Today, we present a customizable dental biller job description template, designed for effortless posting on job boards or career sites.

Let’s delve right in.

Contents show

Dental Biller Duties and Responsibilities

Dental Billers play a crucial role in dental offices, ensuring that patients’ dental procedures are billed correctly, insurance claims are processed efficiently, and payments are collected on time.

Their main focus is managing the financial transactions related to dental services.

Their duties and responsibilities include:

Reviewing and validating dental procedures performed by dental professionals
Preparing, reviewing, and submitting dental claims to insurance companies
Ensuring all dental codes used for procedures are accurate for billing purposes
Following up with insurance companies to ensure claims are processed and paid
Managing accounts receivable and conducting billing audits
Communicating with patients about their insurance coverage, benefits, and out-of-pocket costs
Resolving any billing issues with patients and insurance companies
Assisting patients with setting up payment plans
Keeping updated records of payments and outstanding debts
Complying with regulations and guidelines related to dental billing

Dental Biller Job Description Template

Job Brief

We are seeking a detail-oriented and organized Dental Biller to join our dental office.

The Dental Biller’s responsibilities include communicating with patients and insurance companies, verifying insurance coverage and benefits, submitting claims, and handling billing inquiries.

Our ideal candidate has experience in dental billing, a comprehensive understanding of dental procedures, and strong administrative skills.

Ultimately, a top-notch Dental Biller should be able to ensure accurate and efficient billing procedures.

Responsibilities

Prepare and submit claims to insurance companies
Ensure all information is accurate and up-to-date
Follow up on submitted claims and patient billing
Review and appeal denied and unpaid claims
Verify patients’ insurance coverage and benefits
Handle billing inquiries from patients, insurance companies, and other staff
Maintain billing software by updating rate change, cash spreadsheets, and current collection reports
Understand and adhere to all HIPAA and security regulations
Identify and resolve patient billing complaints

Qualifications

Proven experience as a dental biller
Knowledge of dental billing and coding procedures
Proficiency in MS Office and billing software
Understanding of medical confidentiality laws and regulations
Excellent organizational and multitasking skills
Good communication and customer service skills
High school diploma; certification in medical billing is a plus

Benefits

401(k)
Health insurance
Dental insurance
Paid time off
Professional development opportunities

Additional Information

Job Title: Dental Biller
Work Environment: Dental office setting. Some remote work may be possible.
Reporting Structure: Reports to the Office Manager or Dental Practice Manager.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $35,000 minimum to $45,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Dental Biller Do?

A Dental Biller is a specialized administrative professional who works in dental offices or clinics.

Their primary role is to ensure that the office receives accurate reimbursement for dental procedures provided to patients.

They are responsible for submitting dental claims to insurance companies and following up on these claims.

They review and prepare patients’ charts and treatment plans, verify patients’ insurance coverage, and calculate co-payments and deductibles.

Dental Billers are often the point of contact for insurance companies, responding to inquiries about claims, negotiating with insurance providers when necessary, and managing any disputes or discrepancies related to insurance billing.

In addition, they may also handle patient billing, which involves sending invoices to patients for any costs not covered by insurance, setting up payment plans, and answering any billing-related questions from patients.

Another crucial part of their role is to remain updated with dental coding and billing guidelines, insurance regulations, and changes in dental procedures to ensure accurate billing.

Overall, the role of a Dental Biller is critical in maintaining the financial health of a dental practice while also ensuring patients understand their treatment costs.

Dental Biller Qualifications and Skills

A proficient dental biller must possess the following skills and qualifications to effectively perform their duties:

Strong understanding of dental billing practices and procedures, as well as familiarity with dental coding systems to accurately generate invoices and bills.
Exceptional attention to detail and organization skills to handle multiple tasks simultaneously while ensuring accuracy in data entry and processing.
Proficient in using medical billing software and computer systems to streamline the billing process and maintain patient records efficiently.
Strong communication skills to liaise with insurance companies and patients regarding payments, insurance claims, and any discrepancies in the billing process.
Good problem-solving abilities to resolve billing-related issues, disputes and ensure timely payments.
Understanding of patient confidentiality regulations such as HIPAA to ensure sensitive patient information is handled appropriately and securely.
Customer service skills to handle patient inquiries and concerns regarding their bills, promoting a positive patient experience.
Ability to work independently and as part of a team, managing tasks efficiently to meet deadlines and maintain workflow within the dental office.

Dental Biller Experience Requirements

Typically, dental billers are required to have at least one to two years of experience in the dental field.

This could be in the form of a dental office internship, part-time work, or through experience gained from a similar role in healthcare billing.

The minimum experience requirement helps to ensure that the candidate is familiar with billing procedures, understands dental terminology, and is able to handle patient and insurance company inquiries.

Candidates with more than three years of experience as a dental biller have usually honed their skills, developed a comprehensive knowledge of dental insurance procedures, and are proficient in using dental billing software.

They may also have experience with coding, submitting insurance claims, following up on unpaid claims, and maintaining patient records.

Those with more than five years of experience in the role of dental biller often have solid administrative and management skills, are adept at multitasking, and have experience dealing with a variety of billing issues.

They may be ready to take on supervisory roles or be responsible for training and overseeing new dental billers.

In some cases, employers may require their dental billers to have specific certifications such as the Certified Dental Billing Specialist (CDBS) designation, which further validates their knowledge and experience in the field.

Dental Biller Education and Training Requirements

Dental Billers typically have a high school diploma or equivalent as the minimum educational requirement.

However, employers often prefer candidates with a post-secondary diploma or certificate in dental billing, medical billing, or a related field.

These programs provide students with a solid foundation in dental terminology, billing procedures, insurance processes, and coding, all of which are crucial for a successful career in dental billing.

Classes might also cover topics such as dental anatomy, dental charting, and office management.

In addition to the formal education, dental billers should have a strong understanding of dental insurance guidelines and protocols, as well as proficiency with dental billing software.

While not always required, certification as a Dental Biller or a Certified Dental Billing Specialist can enhance career prospects and demonstrate professionalism in the field.

Moreover, continuing education is encouraged in this role as insurance and billing procedures can change, so dental billers must stay up-to-date on the latest industry standards and practices.

Dental Biller Salary Expectations

A Dental Biller can expect to earn an average salary of $40,240 (USD) per year.

The actual income can fluctuate based on factors such as experience, certifications, the size and location of the dental practice, and the complexity of the billing processes handled.

Dental Biller Job Description FAQs

What skills does a Dental Biller need?

A Dental Biller needs strong organizational and multitasking skills to manage various patient accounts simultaneously.

They should also possess excellent communication skills to liaise with insurance companies and patients.

Knowledge of dental terminology, coding practices, and billing procedures is crucial, and proficiency in computer and billing software is also necessary.

Do Dental Billers need a degree?

While a degree is not always necessary, most Dental Billers have at least a high school diploma or equivalent.

However, post-secondary coursework or a certificate in medical billing, health information technology, or a related field can be beneficial.

Some dental offices may prefer candidates with an associate’s or bachelor’s degree in healthcare administration or business.

What should you look for in a Dental Biller resume?

A Dental Biller’s resume should highlight their experience with dental billing and coding, insurance claim submission, and patient account management.

Familiarity with dental billing software, experience in resolving billing disputes, and proficiency in handling confidential patient information are also important.

Also, look for certifications from recognized institutions like the American Association of Professional Coders (AAPC), which indicate specialized knowledge and skills.

What qualities make a good Dental Biller?

A good Dental Biller is detail-oriented and has a strong understanding of dental procedures, codes, and billing practices.

They possess excellent communication skills to interact effectively with patients and insurance companies.

Patience and persistence are necessary to follow up on delayed or denied insurance claims.

They should also be able to work independently and maintain patient confidentiality.

Is it difficult to hire Dental Billers?

Hiring Dental Billers can be challenging due to the specific skill set required, which includes knowledge of dental procedures, coding, and insurance billing.

It’s important to offer a competitive salary and benefits package to attract qualified candidates.

You can also consider offering on-the-job training or reimbursement for continuing education or certification courses to attract and retain talented Dental Billers.

Conclusion

So, there you have it.

Today, we’ve explored the ins and outs of what it truly entails to be a dental biller.

And here’s a surprise:

It’s not all about sending invoices.

It’s about shaping the future of dental healthcare, one bill at a time.

With our reliable dental biller job description template and real-world examples, you’re ready to make your mark.

But why stop here?

Dig deeper with our job description generator. It’s your indispensable tool for creating precision-crafted listings or polishing your resume to stand out.

Always remember:

Every processed bill contributes to the bigger picture.

Let’s shape the future of dental healthcare. Together.

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