Dental Hygiene Coordinator Job Description [Updated for 2025]

In the realm of dental health, the role of a Dental Hygiene Coordinator has never been more significant.

As the healthcare industry continues to evolve, the demand for individuals who can efficiently manage and coordinate dental hygiene services is on the rise.

But let’s delve deeper: What’s truly expected from a Dental Hygiene Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the nuances of dental hygiene coordination,

You’ve landed in the right place.

Today, we present a customizable Dental Hygiene Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Dental Hygiene Coordinator Duties and Responsibilities

A Dental Hygiene Coordinator plays an essential role in dental clinics, ensuring smooth and efficient operations, and scheduling appointments.

They are responsible for managing patient records, discussing treatment plans, and coordinating hygiene services.

The duties and responsibilities of a Dental Hygiene Coordinator include:

• Scheduling and confirming dental hygiene appointments
• Managing patient records and updating them as necessary
• Communicating effectively with patients about their dental hygiene appointments and treatment plans
• Coordinating with the dental team to ensure a smooth flow of patients
• Ensuring that dental hygiene supplies and instruments are in stock and properly sterilized
• Discussing treatment plans and costs with patients and answering any questions they may have
• Maintaining a clean, well-organized, and welcoming environment in the dental office
• Handling patient billing and processing insurance claims
• Participating in the development and implementation of office policies and procedures

 

Dental Hygiene Coordinator Job Description Template

Job Brief

We are seeking a dedicated Dental Hygiene Coordinator to manage the daily operations of our dental hygiene department.

The Dental Hygiene Coordinator will be responsible for coordinating patient schedules, managing dental hygiene services and ensuring high standards of patient care.

Candidates should have a background in dental hygiene or dental assisting, excellent organizational skills, and a commitment to providing exceptional patient care.

Ultimately, the Dental Hygiene Coordinator ensures that the dental hygiene department runs smoothly, and patients receive the best possible dental care.

 

Responsibilities

• Coordinate daily schedules for the dental hygiene team
• Manage patient appointments and follow-ups
• Ensure high standards of dental hygiene care and services
• Coordinate with the dental team to ensure patient needs are met
• Assist with dental procedures as necessary
• Maintain accurate patient records and dental hygiene department documentation
• Monitor inventory and order dental hygiene supplies as needed
• Assist in the recruitment and training of new dental hygiene staff
• Ensure compliance with dental office policies and regulations

 

Qualifications

• Proven experience as a Dental Hygienist or Dental Assistant
• Knowledge of dental hygiene procedures and protocols
• Exceptional organizational and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency with dental software
• Degree or certification in Dental Hygiene or related field
• Valid licensure to practice as a Dental Hygienist in the state

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Dental Hygiene Coordinator
• Work Environment: Dental Clinic. This role may require standing for extended periods and working with various dental tools and equipment.
• Reporting Structure: Reports to the Dental Office Manager or Dentist.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Dental Hygiene Coordinator Do?

A Dental Hygiene Coordinator works in a dental practice and is responsible for coordinating and facilitating dental hygiene appointments, treatments, and procedures.

They act as a bridge between patients and the dental staff, ensuring smooth communication and efficient scheduling.

Their primary duty is to manage the appointment schedule, ensuring optimal patient flow, reducing wait times and avoiding any scheduling conflicts.

They are responsible for confirming upcoming appointments, rescheduling missed or cancelled appointments, and accommodating emergency appointments when necessary.

Dental Hygiene Coordinators also have a role in patient education, explaining the importance of regular dental hygiene appointments and treatments, providing guidance on oral health care practices, and answering any queries the patients might have.

In addition, they are responsible for maintaining accurate patient records and ensuring that these are up-to-date and easily accessible for the dental professionals.

They may also assist in performing routine office tasks such as filing, data entry, and managing correspondence.

In some practices, the Dental Hygiene Coordinator may also be required to assist with billing, insurance claims, and other administrative tasks related to the financial aspects of dental care.

Their overall goal is to ensure a high level of patient satisfaction by providing efficient, organized, and friendly service.

 

Dental Hygiene Coordinator Qualifications and Skills

A proficient Dental Hygiene Coordinator should possess the qualifications and skills that align with your job requirements, such as:

• Strong communication and interpersonal skills to interact effectively with patients, dentists, and other staff members.
• Understanding of dental terminology, procedures, and diagnosis for efficient scheduling and coordination of patient appointments.
• Organizational skills to manage patient records, coordinate schedules for hygienists and dentists, and maintain the smooth operation of the dental practice.
• Customer service skills to ensure a pleasant and comfortable experience for all patients, responding to their questions and concerns in a professional and empathetic manner.
• Problem-solving skills to address scheduling conflicts, patient complaints, and other issues that may arise in a dental practice.
• Technical skills to manage digital record-keeping systems and dental software applications.
• Attention to detail to ensure all patient records are accurate and all appointments are properly scheduled and coordinated.

 

Dental Hygiene Coordinator Experience Requirements

Dental Hygiene Coordinators typically require a certain amount of practical experience in dental care or dental office administration, often obtained through a dental hygiene program or a related healthcare field.

Entry-level Dental Hygiene Coordinators may have 1 to 2 years of experience, often gained through internships or part-time roles in dental offices or healthcare settings.

These professionals may also gain on-the-job experience in roles such as Dental Assistant, Dental Hygienist, or Office Administrator.

Candidates with more than 3 years of experience often refine their administrative skills and dental knowledge in entry-level Dental Hygiene Coordinator or related roles.

They might have developed a deep understanding of dental procedures, patient scheduling, insurance processing, and office management.

Those with over 5 years of experience are usually highly skilled in managing all aspects of a dental office, including coordinating appointments, managing patient records, and overseeing dental hygiene staff.

They may have some leadership experience and might be well-equipped for a managerial or supervisory position within a dental office or healthcare setting.

 

Dental Hygiene Coordinator Education and Training Requirements

A Dental Hygiene Coordinator typically holds at least a high school diploma or equivalent qualification.

However, employers usually prefer candidates who have completed a dental assistant or dental hygiene program from an accredited institution.

These programs provide comprehensive theoretical knowledge and practical training about dental care, oral health and administrative tasks.

Many states require Dental Hygiene Coordinators to be licensed.

Licensing criteria can vary by state, but generally require completion of an accredited dental hygiene or dental assisting program, passing a practical and written exam, and maintaining ongoing education credits.

While not necessarily required, many Dental Hygiene Coordinators gain further certification or additional training in dental office management, scheduling, or customer service to improve their skills.

In addition, good knowledge of dental software systems, scheduling, insurance processes, and patient communication are beneficial skills for this role.

Individuals who demonstrate a commitment to continuous learning and development in the dental field often have more opportunities for career progression.

 

Dental Hygiene Coordinator Salary Expectations

A Dental Hygiene Coordinator earns an average salary of $50,000 (USD) per year.

The salary can vary based on the level of experience, specific responsibilities, location, and the size and type of the dental practice.

 

Dental Hygiene Coordinator Job Description FAQs

What skills does a Dental Hygiene Coordinator need?

A Dental Hygiene Coordinator should have strong organization and communication skills to efficiently manage dental hygiene operations and coordinate with other dental staff.

They should also have a deep understanding of dental procedures, hygiene services, and dental office management.

Basic computer skills are also necessary for maintaining patient records and scheduling appointments.

 

Do Dental Hygiene Coordinators need a degree?

Dental Hygiene Coordinators typically need to have an associate or bachelor’s degree in dental hygiene.

Additional training in office management may also be beneficial.

Some roles may require Dental Hygiene Coordinators to be certified dental hygienists, which requires passing the National Board Dental Hygiene Examination.

 

What should you look for in a Dental Hygiene Coordinator’s resume?

First and foremost, look for their educational background and certifications in dental hygiene.

Experience in dental office management or a similar role is also important.

Strong communication and organizational skills, as well as a good understanding of dental hygiene practices and procedures, should be evident.

References from previous employers can also provide insights into their suitability for the role.

 

What qualities make a good Dental Hygiene Coordinator?

A good Dental Hygiene Coordinator is patient, has excellent communication skills, and is able to work well under pressure.

They should be detail-oriented, as they will need to manage patient records, schedule appointments, and ensure that dental hygiene practices are followed.

They should also be able to work well with others, as they will be coordinating with dentists, dental hygienists, and office staff.

 

Is it difficult to hire a Dental Hygiene Coordinator?

The difficulty of hiring a Dental Hygiene Coordinator can depend on the specific requirements of the role and the availability of qualified professionals in your area.

Typically, it can be challenging due to the specialized nature of the role, requiring a unique blend of dental hygiene knowledge and office management skills.

It’s important to have a clear, detailed job description and to offer competitive compensation to attract high-quality candidates.

 

Conclusion

And there you have it.

Today, we’ve given you a sneak peek into what it truly means to be a Dental Hygiene Coordinator.

Surprise, surprise!

It’s not just about cleaning teeth.

It’s about orchestrating comprehensive dental care, one patient at a time.

Our comprehensive Dental Hygiene Coordinator job description template and real-life instances have set the stage for your next move.

But why end here?

Go beyond the surface with our job description generator. It’s your next step to creating the most detailed job listings or honing your resume to perfection.

Remember:

Every patient cared for is a step towards a healthier future.

Let’s create that future. Together.

How to Become a Dental Hygiene Coordinator (Complete Guide)

Workplace Wonders: Exploring Unusually Awesome Jobs

Behind the Scenes: The Unseen Stress of America’s Toughest Jobs!

Economy-Strong Careers: Jobs Unharmed by Financial Fluctuations

Dare to Dream, Dare to Risk: The World’s Most Hazardous Occupations