Digital Archivist Job Description [Updated for 2025]

In our increasingly digital world, the role of digital archivists is more crucial than ever.

As technology advances, so does the need for skilled professionals who can navigate, curate, and protect our digital heritage.

But what does a digital archivist actually do?

Whether you are:

• A job seeker seeking to understand the core of this role,
• A hiring manager in search of the perfect candidate,
• Or someone simply curious about the intricacies of digital archiving,

You’ve come to the right place.

Today, we present to you a tailored digital archivist job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Digital Archivist Duties and Responsibilities

Digital Archivists are responsible for the preservation, collection, management, and distribution of digital information.

They ensure long-term access to electronic records and other archival materials.

Their duties and responsibilities include:

• Identifying and appraising valuable information for permanent storage in the digital archives
• Collecting, cataloging, and storing digital files, including photographs, documents, and multimedia assets
• Maintaining and updating databases used for cataloging and access purposes
• Preserving the integrity, authenticity, reliability, and usability of digital materials
• Implementing strategies and procedures for disaster recovery to prevent data loss
• Using digital asset management systems to organize and retrieve digital files
• Adhering to copyright laws, privacy laws and ethical standards in the acquisition and use of digital materials
• Consulting with stakeholders to ascertain information needs and to determine the best methods of providing access to digital materials
• Regularly testing and auditing stored digital information to ensure its readability and usefulness
• Training staff and users in the appropriate and effective use of digital archives

 

Digital Archivist Job Description Template

Job Brief

We are seeking a detail-oriented Digital Archivist to manage our company’s digital records and resources.

This includes tasks such as organizing digital files, creating metadata, and making digital resources accessible to users.

The Digital Archivist will also be responsible for digitizing physical records and documents.

Our ideal candidate has a strong knowledge of digital preservation techniques, metadata standards, and digital curation.

Ultimately, the role of the Digital Archivist is to ensure the longevity and accessibility of our digital assets, adhering to best practices for preservation and organization.

 

Responsibilities

• Manage and preserve digital assets and resources
• Create metadata for digital materials
• Digitize physical records and documents
• Develop and implement digital preservation plans
• Maintain records of digital access and usage
• Ensure digital resources are organized and easily accessible
• Train staff on digital archiving procedures and techniques
• Stay informed on the latest digital archiving technologies and practices
• Comply with legal and ethical standards for digital archiving

 

Qualifications

• Proven work experience as a Digital Archivist or similar role
• Familiarity with digital preservation techniques and standards
• Knowledge of metadata standards and digital curation
• Experience with digital archiving software and databases
• Detail-oriented with strong organizational skills
• Ability to train staff on digital archiving techniques
• Master’s degree in Library Science, Information Science or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Digital Archivist
• Work Environment: Office setting with options for remote work. Some travel may be required for seminars and conferences.
• Reporting Structure: Reports to the Director of Information Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Digital Archivist Do?

Digital Archivists are professionals who manage, store, and preserve digital assets and documents in various formats such as text, images, videos, and audio files.

They work in a variety of settings including libraries, museums, corporations, government agencies, and universities.

They can also work as independent contractors or consultants.

Their primary responsibility is to catalog, classify, and organize digital materials to ensure they are easily retrievable and accessible.

They also implement metadata and use content management systems to manage these digital collections.

Digital Archivists are tasked with the preservation of digital content, ensuring its long-term storage and accessibility.

They apply digital preservation strategies to prevent loss of data due to technological obsolescence or decay.

They also implement policies for access control, privacy, and copyright, and they work closely with other professionals such as librarians, curators, and information technology specialists to enhance the utility and accessibility of digital collections.

Digital Archivists often assist researchers and other users in locating and retrieving digital materials.

They may also train users on how to effectively use digital archives and databases.

In addition, they may be involved in digitization projects where physical documents are converted into digital formats for preservation and ease of access.

This involves the use of scanners, cameras, and other digitization equipment.

Overall, a Digital Archivist ensures the preservation and accessibility of valuable digital materials, contributing to historical and cultural preservation, as well as information management and research.

 

Digital Archivist Qualifications and Skills

A proficient Digital Archivist should possess a combination of technical skills, soft skills, and archival knowledge in order to effectively handle and manage digital assets.

These skills include:

• Strong understanding of metadata standards and archival description to accurately catalogue and organize digital resources.
• Proficiency in the use of digital preservation software and technologies, as well as digitization equipment for the preservation and accessibility of digital materials.
• Excellent attention to detail to ensure accuracy and consistency in the management of digital collections.
• Advanced IT skills, including knowledge of data management, databases, and information systems.
• Effective communication skills to liaise with various stakeholders, provide clear instructions to team members, and explain archival procedures to non-experts.
• Problem-solving skills to address issues related to digital preservation, data loss, and system errors, and to propose innovative solutions.
• Ability to work both independently and collaboratively in a team setting, demonstrating strong interpersonal skills.
• Knowledge of copyright laws and regulations pertaining to digital assets and their use.
• Willingness to stay updated with the latest trends and advancements in the field of digital archiving and preservation.

 

Digital Archivist Experience Requirements

Digital Archivists are generally required to have at least a bachelor’s degree in library science, information science, computer science, or a related field.

A Master’s degree in Library or Information Science with a focus on digital preservation or archives management is often preferred.

Entry-level candidates may have 1 to 2 years of experience in digitizing, preserving, or managing digital assets.

This experience can be gained through an internship or part-time role in a library, museum, archives or any other cultural heritage institution.

Candidates with 3 to 5 years of experience are typically required for higher-level roles.

They should have extensive knowledge of digital preservation techniques and systems, digital curation, and metadata standards.

They may have gained this experience in roles such as Records Manager, Digital Curator, or other information management roles.

Those with more than 5 years of experience might possess leadership experience and may be prepared for roles such as Digital Collection Manager or Digital Preservation Librarian.

These seasoned professionals should have a strong understanding of copyright laws, digital rights management, and digital project management.

Furthermore, they should possess skills in using specific digital archival software and tools.

Continuing professional development is essential in this field due to the rapid evolution of digital technology.

Hence, some employers may require Digital Archivists to have attended relevant workshops, training, or certifications to keep up-to-date with the latest trends and practices in digital archiving.

 

Digital Archivist Education and Training Requirements

Digital Archivists typically require a bachelor’s degree in library science, information science, or a related field.

A strong understanding of digital preservation techniques, metadata standards, and information management is necessary for this role.

Many positions may also require a master’s degree in archival studies or a related field, emphasizing on digital information and technologies.

Hands-on experience with digital archive systems and software, such as content management systems, is often preferred.

Digital Archivists should be comfortable with various digital formats and the technologies used to create and maintain them.

In addition to formal education, certification from a recognized organization like the Academy of Certified Archivists can be beneficial.

Continuing education is also important in this field, as technology and digital preservation techniques continually evolve.

 

Digital Archivist Salary Expectations

A Digital Archivist earns an average salary of $51,097 (USD) per year.

The actual salary can vary based on factors such as years of experience, level of education, the sector of employment, and geographical location.

 

Digital Archivist Job Description FAQs

What skills does a digital archivist need?

Digital archivists need excellent computer literacy, proficiency in using database management software, and knowledge of metadata standards.

They should also possess strong organizational skills to manage large amounts of digital information.

Good communication skills, problem-solving skills, and attention to detail are crucial.

Familiarity with digital preservation techniques and copyright laws is also beneficial.

 

Do digital archivists need a degree?

Yes, digital archivists typically require a bachelor’s degree in library science, history, archives management, or a related field.

Many employers prefer candidates with a master’s degree.

It is beneficial if the degree program includes courses in digital preservation, records management, or digital curation.

 

What should you look for in a digital archivist resume?

Check for an educational background in library science, archives management, or a related field.

Look for experience in digital archiving, managing digital collections, or digital preservation.

Proficiency in database management software, metadata standards, and digital preservation techniques should also be mentioned.

Certifications related to digital archives, if any, can be an added advantage.

 

What qualities make a good digital archivist?

A good digital archivist should have excellent organizational skills to handle large volumes of digital information.

They should also be detail-oriented to ensure the accuracy of stored data.

Strong computer literacy and familiarity with digital preservation techniques are essential.

They should be adaptable and able to keep up with emerging technologies in digital archiving.

 

Is it difficult to hire digital archivists?

Hiring digital archivists can be challenging as the job requires specialized skills and knowledge in digital preservation and archiving.

You might need to offer competitive salaries and opportunities for continuous learning and professional development to attract potential candidates.

However, the emergence of degree programs focusing on digital archives and preservation may help to increase the pool of qualified candidates.

 

Conclusion

And there we have it.

Today, we’ve unveiled the intriguing world of a digital archivist.

Surprised?

It’s not just about storing data.

It’s about preserving our digital heritage, one byte at a time.

Armed with our handy digital archivist job description template and real-life examples, you’re ready to embark on your journey.

But why halt your progress?

Delve further with our job description generator. It’s your roadmap to creating laser-precise job listings or honing your resume to excellence.

Remember:

Every byte of data paints a part of our digital history.

Let’s preserve that heritage. Together.

How to Become a Digital Archivist (Complete Guide)

Change Your Career Path: Easy Jobs with Salaries That Will Surprise You

Living the Dream: High-Paying Remote Jobs That Are Not a Myth!

The Joyful Jobs: Careers That Keep Smiles on Faces

Freedom-Focused Careers: The Most Flexible Jobs for the Independent