How to Become a Digital Archivist (Binary Beats and Bytes!)
If you’ve ever been fascinated by the idea of preserving digital artifacts or wondered what it takes to become a digital archivist, you’re in the right place.
In this guide, we’ll delve into the SPECIFIC steps you need to take to kick-start your career as a digital archivist. We’ll discuss:
- The skills you need.
- The educational background that can boost your chances.
- How to secure a job as a digital archivist.
So, whether you’re a novice in digital preservation or a tech-savvy individual looking to specialize, stay tuned.
We’re about to uncover the roadmap to becoming a digital archivist.
Let’s get started!
Steps to Become a Digital Archivist
Step 1: Understand the Role of a Digital Archivist
The first step in becoming a digital archivist is to understand what the role entails.
A digital archivist is responsible for the preservation of documents, photographs, audio files, video files, and other digital content for future use.
This includes the organization, categorization, and maintenance of digital assets.
You should understand that as a digital archivist, you will be working with different types of digital management systems, and you’ll need to be technologically savvy.
You may also be responsible for digitizing physical materials, ensuring the digital preservation of these items, and making them accessible for public use.
It is important to note that digital archivists also play a critical role in research and retrieval of information.
They often assist researchers in finding the information they need in a digital format.
Understanding the work environment is also crucial; digital archivists can be employed in various settings, including libraries, museums, government agencies, corporations, and other institutions that require archiving of digital materials.
In essence, by understanding the role of a digital archivist, you will have a clearer picture of the required skills, the work environment, and what the job entails, paving the way for successful career planning in digital archiving.
Step 2: Obtain Basic Education
In order to become a digital archivist, you must first obtain a basic education.
This means attaining a bachelor’s degree in a field related to library science, information science, archival science, or a similar discipline.
During your undergraduate studies, you should focus on gaining a strong understanding of information management, information systems, data preservation, digital curation, and the basics of archival theory.
During your bachelor’s degree, you can also seek out internships or part-time work in libraries, museums, or other institutions that have digital collections.
This practical experience can provide invaluable insights into the day-to-day workings of digital archiving and the challenges you may face in the field.
It is also beneficial to take courses that develop your technical skills, such as programming, database management, or web development.
Digital archivists often work with complex digital systems and databases, and having a foundation in these areas will be beneficial.
Additionally, it’s important to familiarize yourself with the legal and ethical considerations of digital archiving, such as copyright laws, privacy issues, and data protection regulations.
This knowledge will be crucial in ensuring that digital collections are managed in a responsible and compliant manner.
Step 3: Pursue a Degree in Library Science, Information Science, or a Related Field
To become a Digital Archivist, it is important to have a strong educational foundation in library science, information science, or a related field such as history or archival studies.
These programs will equip you with the necessary skills to effectively manage, preserve, and access digital records.
In such programs, you will learn about the principles of archiving, including cataloging, preservation, and access to materials.
Additionally, you may also study topics such as digital curation, database management, and metadata standards, all of which are crucial in the digital archiving field.
Hands-on experience through internships or practicum courses can further enhance your skills and understanding of the field.
Consider pursuing a Master’s degree in these fields, as many employers prefer candidates with advanced degrees.
Some institutions offer specialized programs in digital archiving or digital curation, which could be an excellent fit if you know this is your desired career path.
Remember, the goal is to gain a solid understanding of both the theory and practice of digital archiving.
This will prepare you for the challenges of managing digital resources in a variety of settings, including libraries, museums, universities, and corporations.
Step 4: Gain Practical Experience through Internships or Volunteering
As a part of your journey to become a Digital Archivist, it’s crucial to gain practical experience in the field.
An excellent way to do this is by seeking internships or volunteer work within libraries, museums, universities, or other organizations that have a need for digital archiving.
Internships provide an opportunity for you to apply the theoretical knowledge you’ve gained from your educational pursuits.
You’ll be exposed to the real-world challenges of digital archiving, such as digitizing materials, implementing metadata standards, using digital preservation software, and managing digital records.
Volunteering in a relevant organization can also contribute significantly to your experience.
This could involve assisting in digitizing collections, researching and cataloging digital items, or managing a small archive project.
These experiences will not only enhance your resume but also provide you with a better understanding of the day-to-day tasks and responsibilities of a digital archivist.
You’ll gain valuable insights into the field, develop hands-on skills, and establish professional relationships that could be beneficial for your future career.
Remember, the more practical experience you gain, the better equipped you’ll be to handle the complexities of the role of a Digital Archivist.
Step 5: Learn Digital Preservation Tools and Techniques
Digital archivists have the responsibility to preserve the digital heritage of an organization, which requires a deep understanding and mastery of digital preservation tools and techniques.
This step is crucial to ensure the long-term protection and accessibility of digital assets.
To do this, you can start by educating yourself about the preservation standards used in digital archiving such as the Open Archival Information System (OAIS).
Master the use of software tools like Archivematica, DSpace, and Archival Resource Key (ARK) that are commonly used for digital preservation.
These tools allow you to ingest, preserve, and provide access to digital content.
Moreover, learn about metadata standards like Dublin Core and METS, which help in the description, retrieval, and management of an information resource.
Familiarize yourself with digital formats (like TIFF for images, PDF for documents, and WAV for audio) and the challenges associated with preserving these formats.
You can learn these skills through specialized courses, workshops, or webinars offered by professional associations, online platforms or universities.
Internships, job-shadowing, or mentoring programs can also provide practical experience.
It is also important to stay updated on the latest developments in the field of digital preservation, as technology and best practices continue to evolve.
Joining professional organizations and participating in forums can be beneficial for this.
Remember, the goal is not just to preserve the digital assets but also to make them accessible and usable for future generations.
Thus, understanding the tools and techniques for digital preservation is a key step in your journey to becoming a digital archivist.
Step 6: Stay Updated with Latest Digital Archiving Standards and Best Practices
As a digital archivist, it’s crucial to stay up-to-date with the latest standards, practices, and technologies in digital archiving.
The field is constantly evolving, and what was considered best practice a few years ago may no longer be relevant today.
You should regularly attend workshops, seminars, webinars, and conferences that focus on digital archiving to enhance your knowledge and skills.
Being a part of professional organizations, such as the Society of American Archivists or the Digital Preservation Coalition, can provide opportunities for networking and learning.
Make it a habit to read industry journals, articles, and blogs to stay informed about the latest developments in metadata, digitization techniques, digital curation, and preservation methods.
You may also want to invest in training in new software or systems that improve the efficiency and effectiveness of digital archiving.
Remember, the goal is not just to keep up with changes, but to be able to implement them in your current role.
It will not only make you a more competent digital archivist but also increase your chances of career advancement.
Step 7: Develop Skills in Information Management and Electronic Records Management
As a digital archivist, you will be working with various forms of digital media and electronic records.
This means you need to have a strong grasp of information management and electronic records management.
These skills involve organizing, categorizing, and storing digital media in ways that make it accessible and retrievable.
You can develop these skills through courses offered in library science or information technology programs.
Some of the topics you may study include data management, database design, digital preservation, and metadata.
Hands-on experience is also crucial in this field.
Try to seek out internships or part-time jobs that allow you to work with digital records.
You could work in a library, a museum, a government office, or even a private corporation.
In addition, you should familiarize yourself with the latest industry software and tools used for digital archiving.
This includes content management systems, databases, and digitization software.
This practical knowledge will give you a competitive edge when applying for jobs.
Finally, staying updated with emerging trends and technologies is equally important.
The field of digital archiving is constantly evolving, so you need to be adaptable and ready to learn new skills as required.
Step 8: Acquire Certifications Relevant to the Field
In the field of digital archiving, obtaining relevant certifications can greatly help in advancing your career.
Not only do they enhance your professional credentials, but they also provide you with the skills and knowledge needed to handle modern archival tasks.
One important certification to consider is the Digital Archives Specialist (DAS) certification offered by the Society of American Archivists.
This program provides comprehensive training in digital archiving and helps you understand the principles, concepts, techniques, and strategies needed in this profession.
Other relevant certifications can include certified records manager (CRM) or certified information professional (CIP).
Remember, the field of digital archiving is constantly evolving with new technologies and standards.
Hence, it is crucial to continue learning and upgrading your skills.
You can do this by attending workshops, seminars, conferences, or even online courses focused on digital archiving and related topics.
Keep in mind that while certifications are highly beneficial, they are not a strict requirement.
Experience, skill, and a demonstrated ability to adapt to changing technologies can often be just as valuable.
Step 9: Network with Professionals in the Field
Building a strong network with professionals in the field is a crucial step towards a successful career as a Digital Archivist.
Attend industry conferences, workshops, and seminars related to digital archiving, digital preservation, and information management.
Join professional organizations such as the Society of American Archivists (SAA), American Library Association (ALA), and Association for Information Science and Technology (ASIS&T) that offer numerous networking opportunities.
These organizations often host events and provide platforms for professionals to exchange ideas and keep up with the latest developments in the field.
In addition, engage with online communities and forums dedicated to digital archiving.
LinkedIn, for example, hosts numerous professional groups where you can interact with other digital archivists, engage in meaningful discussions, and get advice on career advancement.
Consider seeking a mentor in the field who can guide you through the complexities of the industry, help you navigate career challenges and provide insights into new trends and technologies in digital archiving.
Lastly, never underestimate the power of personal relationships.
Connect with former professors, classmates, and colleagues.
They can provide valuable advice, job leads, and may introduce you to other professionals in the field.
Step 10: Apply for Digital Archivist Positions
After acquiring the necessary education and gaining some experience, the final step is to apply for digital archivist positions.
Job opportunities are available at various organizations such as libraries, museums, universities, historical societies, government institutions, and corporate entities.
Look for job postings on job boards, professional organizations such as the Society of American Archivists and American Library Association, and on the websites of organizations that typically employ digital archivists.
When applying, customize your resume and cover letter to highlight your specific skills and experiences that align with the job description.
Be sure to highlight any specialized skills you have such as proficiency in specific archiving software, project management experience, or subject matter expertise.
Also, prepare for job interviews by reviewing common interview questions for digital archivists.
This may include questions about your experience with digitization projects, your knowledge of metadata standards, or how you have handled challenges in preserving and accessing digital materials.
Lastly, consider building an online portfolio showcasing your past work, projects, and skills.
This can give potential employers a tangible demonstration of your abilities and set you apart from other candidates.
Remember, landing the perfect job may take time, so be persistent and don’t get discouraged.
Keep improving your skills, expanding your professional network, and applying to new opportunities.
Step 11: Always Continue Learning and Developing Your Skills
The field of digital archiving is one that is constantly evolving as new technologies and methods are developed.
Therefore, it is crucial for a digital archivist to commit to lifelong learning to keep their skills and knowledge up-to-date.
One way to do this is by attending workshops, seminars, and training sessions that are relevant to the field.
These can offer you insights into the latest tools and best practices, and allow you to learn from and network with other professionals in the field.
Subscribing to relevant journals and newsletters, and joining professional organizations such as the Society of American Archivists or the Digital Library Federation can also keep you informed about the latest research and developments in the field.
Additionally, digital archivists could consider earning additional certifications or pursuing further education in related fields like digital humanities or information science to expand their skillset.
Lastly, stay curious and open to new technologies and approaches.
Experiment with new tools, learn new programming languages, or explore new areas of digital preservation.
This commitment to continuous learning and growth will not only help you stay competitive in the job market, but also make you a more effective and innovative digital archivist.
Digital Archivist Roles and Responsibilities
Digital Archivists are responsible for the preservation of digital assets, using their knowledge of records management and digital preservation techniques to ensure information is accessible and secured.
They have the following roles and responsibilities:
Collection Management
- Acquire, process, catalogue, and maintain digital collections.
- Assess and select material for preservation.
- Organize digital assets in a systematic and searchable manner.
Digital Preservation
- Develop and implement digital preservation strategies and procedures.
- Ensure long-term accessibility of digital materials.
- Monitor the condition of digital collections and take preventative measures against data loss.
Data Management
- Implement metadata standards and best practices for data description.
- Manage databases and digital asset management systems.
- Ensure the integrity and security of digital collections.
Access Provision
- Develop and implement access policies and procedures.
- Manage user access to digital collections.
- Assist users in accessing and utilizing digital resources.
Collaboration
- Work closely with cross-functional teams (librarians, curators, IT professionals).
- Collaborate with external partners for digitization projects.
Documentation
- Create and maintain documentation on archiving procedures, policies, and metadata standards.
- Document project progress and issues.
Training and Advocacy
- Provide training and support to users and staff on digital preservation and access.
- Promote the use and understanding of digital collections.
Project Management
- Plan and manage digitization projects, including budgeting and timeline development.
- Monitor project progress and make necessary adjustments.
Technical Research
- Keep up-to-date with trends and advancements in digital preservation, metadata standards, and digitization technologies.
Communication
- Communicate technical information effectively to non-technical stakeholders.
- Report on the status of digital collections to management and stakeholders.
Continuous Learning
- Attend conferences, workshops, and training programs to improve skills and stay current on industry trends.
- Participate in professional communities to share knowledge and learn from others.
What Does a Digital Archivist Do?
Digital Archivists work in various industries and organizations like museums, libraries, universities, research institutions, and even in some businesses.
They may also work independently as consultants.
Their primary role is to manage, store and preserve electronic records, documents and other forms of digital information.
This includes everything from text documents, images, audio files, and video files.
They are also responsible for creating and managing databases and systems that make digital records easily accessible and searchable for users.
This involves designing metadata standards and taxonomy systems.
Digital Archivists ensure the long-term preservation of digital materials by following the best practices in digital preservation and data management.
They continuously monitor the integrity of digital files and implement solutions for data recovery or digital information migration to prevent data loss due to technology obsolescence.
They often collaborate with IT specialists, records managers, librarians and other stakeholders to develop policies for digital resource management and use.
In addition to technical duties, Digital Archivists often provide user support and training, helping users to navigate digital collections and databases.
Understanding the legal issues related to digital archives, such as copyright and privacy, is also a key part of the Digital Archivist’s role.
They ensure that digital materials are properly licensed or cleared for public use, and that they comply with data protection laws.
Essential Digital Archivist Skills
- Technical Proficiency: Digital archivists must be proficient in a variety of tools and technologies, including content management systems, databases, metadata standards, and digital preservation software.
- Data Management: The ability to manage, organize, and categorize large volumes of digital data is essential. This includes understanding how to store, backup, migrate, and retrieve data in an efficient and systematic manner.
- Digital Preservation: This involves preserving digital materials for future use and ensuring their long-term accessibility. Knowledge of preservation strategies, including format migration, emulation, and refreshing, is crucial.
- Meticulous Attention to Detail: Given the nature of the work, digital archivists need to be extremely accurate and meticulous in their work. Any error or oversight can have significant consequences.
- Metadata Creation: Proficiency in creating descriptive, technical, and administrative metadata for digital resources is a must. Familiarity with metadata standards like Dublin Core, METS, and MODS is necessary.
- Understanding of Copyright and Privacy Laws: Digital archivists often handle sensitive and copyrighted materials. A clear understanding of intellectual property rights, copyright laws, and privacy regulations is required.
- Problem-solving: Digital archivists encounter various challenges in their work, from technical issues to metadata inconsistencies. The ability to analyze these issues and develop effective solutions is crucial.
- Digitization Knowledge: Understanding of digitization techniques and best practices is essential for converting physical materials into digital format, ensuring high-quality digital reproductions.
- Communication: As they often work with multidisciplinary teams, digital archivists must be able to communicate effectively, explaining complex technical concepts to non-technical colleagues and stakeholders.
- Project Management: Digital archivists often lead or participate in large-scale digitization or digital preservation projects. Skills in project management, task prioritization, and time management are vital.
Digital Archivist Career Path Progression
The Foundation: Entry-level Digital Archivist
Your journey typically begins as an Entry-level Digital Archivist.
At this point, you’re learning the basics of digital preservation and gaining hands-on experience with the technologies involved.
Your responsibilities may include digitizing physical records, organizing digital archives, and assisting with queries from users.
Here are some tips for success in this role:
- Learn Continuously: Familiarize yourself with the latest digital archiving technologies and techniques.
- Seek Mentorship: Reach out to more experienced colleagues for guidance and advice.
- Pay Attention to Detail: Accurate cataloging and indexing is crucial in this role.
The Ascent: Digital Archivist
As you gather more experience and expertise, you’ll transition into the role of a Digital Archivist.
Your tasks will become more complex, and you may be entrusted with managing parts of the archive and implementing preservation strategies.
To flourish in this role, focus on:
- Preservation Techniques: Learn about the latest best practices in digital preservation.
- Collaboration: Work closely with other stakeholders to ensure the archive meets their needs.
- Technology Adaptation: Stay up-to-date with advances in digitization and archival technology.
Reaching New Heights: Senior Digital Archivist
The next step in your career is to become a Senior Digital Archivist.
This position comes with increased responsibilities, and you’ll be seen as a source of expertise within your team.
You might oversee large digitization projects, train new team members, and develop archival policies.
To excel as a Senior Digital Archivist:
- Mentorship: Use your expertise to guide less experienced team members.
- Strategic Planning: Contribute to the development of digital preservation strategies and policies.
- Leadership: Lead by example and demonstrate professionalism in your work.
Beyond the Horizon: Lead Roles and Beyond
As your career advances, you could step into more specialized roles such as Chief Archivist, Digital Preservation Manager, or Records and Information Manager.
These roles involve greater leadership, strategic planning, and decision-making responsibilities.
Here’s what you should focus on:
- Strategic Leadership: Guide the direction of digital preservation efforts in your organization.
- Management Skills: Develop your leadership skills to lead a team and manage resources effectively.
- Innovation: Stay current with emerging trends in digital preservation and incorporate them into your work.
Pinnacle of Success: Director of Archives
At the pinnacle of the digital archivist career ladder, you could become a Director of Archives.
In this role, you would be responsible for setting the strategic direction of the archive, making key decisions, and leading a team of archivists.
Digital Archivist Salary
Entry-Level Digital Archivist
- Median Salary: $40,000 – $60,000 per year
- Entry-level digital archivists typically have 0-2 years of experience and may hold a bachelor’s degree in library science or a related field. They often assist in the process of digitizing and cataloging archival materials.
Mid-Level Digital Archivist
- Median Salary: $60,000 – $80,000 per year
- Mid-level digital archivists have 2-5 years of experience and often take on more complex tasks such as managing digitization projects, implementing metadata standards, and ensuring the long-term preservation of digital records.
Senior Digital Archivist
- Median Salary: $80,000 – $100,000 per year
- Senior digital archivists possess 5+ years of experience and are typically responsible for developing digital preservation policies and strategies, supervising digitization staff, and overseeing large digitization projects.
Lead Digital Archivist / Digital Collections Manager
- Median Salary: $100,000 – $130,000+ per year
- These roles come with significant experience and often involve managing digital collections, setting digitization and preservation standards, and making decisions on the acquisition and implementation of digital asset management systems.
Director of Archives / Chief Archivist
- Median Salary: $130,000 – $170,000+ per year
- These high-level positions require extensive experience and deep knowledge of archival science. They are often responsible for setting the strategic direction for a library or archives, managing budgets, and overseeing all archiving staff and activities.
Digital Archivist Work Environment
Digital Archivists typically work in libraries, museums, universities, research institutions, or government agencies.
They can also work in private corporations, where they manage and preserve the company’s digital records.
Their work is predominantly computer-based and requires an excellent understanding of digital databases and systems.
A strong proficiency in digital preservation tools and software is essential.
Digital archivists typically work standard office hours.
However, depending on the nature of the institution or the requirements of a specific project, they may occasionally work outside these hours.
Due to the digital nature of the work, some digital archivists may have the option to work remotely.
This flexibility varies based on the employer and the specific responsibilities of the role.
Over time, with more experience and technical expertise, a digital archivist may move into a managerial or senior role, overseeing a team and making decisions about the management and preservation of digital collections.
FAQs About Becoming a Digital Archivist
What qualifications do I need to become a digital archivist?
A bachelor’s degree in history, library science, or a related field is often required to become a digital archivist.
Additionally, a master’s degree in archival science or a related field is highly beneficial.
Key skills include proficiency in digital preservation techniques, understanding of metadata standards, and knowledge of database management.
Familiarity with various digitization tools and software is also necessary.
Soft skills such as attention to detail, organizational skills, and problem-solving abilities are crucial in this role.
How long does it take to become a digital archivist?
The time it takes to become a digital archivist can vary depending on your educational path and experience level.
Pursuing a bachelor’s degree generally takes four years, while a master’s degree can take an additional one to two years.
Gaining experience through internships, part-time jobs, or volunteering in libraries, museums, or other institutions can also help you become job-ready.
Is it possible to become a digital archivist without a degree?
While it’s technically possible, becoming a digital archivist without a degree can be challenging.
Most employers require at least a bachelor’s degree in a relevant field and prefer candidates with a master’s degree.
However, extensive experience in digital preservation and archival work, along with a portfolio showcasing your skills, might compensate for lack of formal education.
Is working as a digital archivist stressful?
The stress level of working as a digital archivist can vary.
It can involve managing large volumes of data, strict deadlines, and technical challenges, which might be stressful for some.
However, for individuals who enjoy problem-solving, organization, and working with historical materials, it can be a rewarding career.
The work environment is typically quiet and methodical, providing a less stressful atmosphere compared to some other professions.
What is the future job outlook for digital archivists?
As more organizations recognize the need to preserve and digitize their records, the demand for digital archivists is expected to rise.
With the increase in digital content and the need for proper storage, retrieval, and preservation techniques, the prospects for digital archivists are promising in the coming years.
Emerging technologies like AI and machine learning are also creating new opportunities in the field.
Conclusion
And there you have it.
Embarking on a journey to become a digital archivist is no less an endeavor, but it’s undeniably rewarding.
Equipped with the appropriate skills, education, and perseverance, you’re en route to making a significant contribution in the digital realm.
Remember, the path may be steep, but the possibilities are boundless. Your expertise could revolutionize the way we preserve, access, and interact with digital information.
So, take that initial leap. Immerse yourself in knowledge. Connect with industry professionals. And most importantly, never cease evolving your digital archiving skills.
Because the digital world is eagerly anticipating your potential contributions.
And if you’re seeking tailored guidance on starting or progressing your career in digital archiving, explore our AI Career Path Advisor.
This complimentary tool is crafted to offer personalized advice and resources to help you effectively navigate your career trajectory.
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