Document Shredding Technician Job Description [Updated for 2025]

document shredding technician job description

In today’s information-driven society, the importance of Document Shredding Technicians cannot be overstated.

As we continue to navigate the ever-increasing paperwork in our world, the demand for skilled individuals who can effectively manage, destroy and safeguard our sensitive documents becomes more crucial.

But let’s delve deeper: What’s truly expected from a Document Shredding Technician?

Whether you are:

  • A job seeker looking to understand the core responsibilities of this role,
  • A hiring manager outlining the perfect applicant,
  • Or simply fascinated by the intricate process of document shredding,

You’re in the right place.

Today, we present a customizable Document Shredding Technician job description template, designed for easy posting on job boards or career sites.

Let’s get right to it.

Document Shredding Technician Duties and Responsibilities

Document Shredding Technicians are primarily responsible for the secure disposal of sensitive and confidential documents according to company policies and procedures.

Their role includes operating shredding machinery, transporting documents, and maintaining records of destroyed information.

They have the following duties and responsibilities:

  • Collecting documents to be shredded from various departments or clients
  • Operating shredding machinery to securely destroy sensitive documents
  • Ensuring that all documents are shredded according to company policies and procedures
  • Maintaining records of shredded documents, including dates, types, and volume of documents destroyed
  • Transporting documents from storage areas to the shredding location
  • Performing regular maintenance and cleaning of shredding machinery
  • Ensuring the shredding area remains clean and organized
  • Communicating with customers and clients about their shredding needs
  • Adhering to all safety procedures while operating the shredding machinery
  • Recycling shredded material in an environmentally friendly manner

 

Document Shredding Technician Job Description Template

Job Brief

We are seeking a reliable Document Shredding Technician to join our team.

Your primary responsibility will be to operate our document shredding machines and properly dispose of sensitive and confidential documents.

The ideal candidate will have a keen attention to detail, respect for confidentiality and a dedication to ensuring security of information.

 

Responsibilities

  • Sort and prepare documents for shredding
  • Operate shredding machines
  • Ensure all documents are completely destroyed and non-recoverable
  • Comply with company policies and regulations regarding disposal of confidential documents
  • Maintain a clean and safe work environment
  • Perform regular maintenance and cleaning of shredding machines
  • Document and maintain records of shredded documents
  • Assist in the transportation of documents for off-site shredding when required

 

Qualifications

  • High school diploma or equivalent
  • Previous experience in a similar role preferred
  • Ability to operate and maintain shredding machines
  • Strong attention to detail
  • Understanding of data privacy standards and regulations
  • Good organizational skills
  • Ability to lift and carry heavy loads (up to 50 lbs)

 

Benefits

  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities

 

Additional Information

  • Job Title: Document Shredding Technician
  • Work Environment: This role is physically demanding and requires standing for extended periods of time, as well as lifting and carrying heavy loads.
  • Reporting Structure: Reports to the Document Shredding Supervisor.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $30,000 minimum to $45,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Document Shredding Technician Do?

Document Shredding Technicians primarily work for companies in various sectors, including corporate, governmental, and non-profit organizations, which require secure disposal of sensitive documents.

Their primary responsibility is to securely shred documents that are no longer needed, but which contain sensitive or confidential information.

This includes financial statements, medical records, legal documents, and personal information that must be disposed of in a secure manner to prevent unauthorized access.

The technicians operate and maintain industrial shredding machines, carefully feeding documents into the shredder and ensuring that all paper is completely destroyed.

This includes troubleshooting any problems with the machine and performing routine maintenance to keep it functioning properly.

In addition to shredding, they may also be responsible for separating materials that cannot be shredded, such as metal clips or plastic covers, before the documents are fed into the shredder.

Document Shredding Technicians may also be tasked with securely disposing of the shredded materials, often ensuring they are sent to a recycling facility.

They also maintain records of the documents they have shredded to confirm that sensitive materials have been securely disposed of.

This can involve logging the types of documents and the quantity of materials shredded each day.

In some cases, the technicians may also provide on-site shredding services for clients, bringing a mobile shredding unit to the client’s location to securely destroy documents.

 

Document Shredding Technician Qualifications and Skills

A proficient Document Shredding Technician should possess a blend of technical abilities and soft skills relevant to their role, such as:

  • Mechanical and technical skills to operate and maintain shredding equipment and machinery
  • Knowledge of relevant regulations and standards regarding document disposal to ensure compliance
  • Detail-oriented nature to handle sensitive documents and ensure their complete destruction
  • Ability to lift and handle heavy loads of paperwork, requiring physical fitness and strength
  • Interpersonal and communication skills for effective interaction with colleagues and clients
  • Organizational abilities to manage and process large volumes of documents efficiently
  • Problem-solving skills to troubleshoot and resolve issues with the shredding equipment
  • Reliability and integrity, given the sensitive nature of the documents being handled
  • Basic computer skills to maintain accurate records of the documents destroyed

 

Document Shredding Technician Experience Requirements

Document Shredding Technicians may begin their careers with little to no experience, often learning on the job.

They usually need to understand the basics of document handling and confidentiality, which can be gained through entry-level roles in office administration or data entry.

Candidates with 1 to 2 years of experience may have worked in related roles such as Document Control Clerk or Records Clerk, where they have learned the importance of document retention schedules and secure document disposal.

Those with more than 3 years of experience might have further honed their knowledge of document security protocols and equipment maintenance.

This experience may have been gained through roles such as Document Security Specialist or Secure Shredding Operator.

Candidates with over 5 years of experience likely have a deep understanding of secure document destruction and may have experience managing teams or coordinating large scale shredding operations.

This experience is often sought after for supervisory or managerial roles within a document shredding department.

 

Document Shredding Technician Education and Training Requirements

Document Shredding Technicians typically require a high school diploma or equivalent education.

They are expected to have a good understanding of document management and disposal protocols to ensure the privacy and security of sensitive information.

Training is mostly done on the job, where they are taught about the operation and maintenance of shredding machines, safety procedures, classification and sorting of documents, and guidelines for recycling shredded materials.

While not mandatory, certification programs like the Certified Secure Destruction Specialist (CSDS) offered by the National Association for Information Destruction can be beneficial.

These programs train technicians in various aspects of document destruction, including regulatory compliance, records management, and physical security principles.

Regular refresher courses on privacy laws and regulations affecting document disposal are also beneficial as they keep technicians up to date with changing industry standards.

It is essential that Document Shredding Technicians have a strong ethical stance, as they handle sensitive and confidential information, and any misuse could lead to legal implications.

Additionally, they should also demonstrate attention to detail, reliability, and ability to work independently.

 

Document Shredding Technician Salary Expectations

A Document Shredding Technician can expect to earn an average wage of $15.85 (USD) per hour.

The actual earnings can vary depending on the level of experience, location, and the company that employs them.

The annual salary can range between $20,000 to $35,000 (USD), depending on the amount of hours worked and overtime.

 

Document Shredding Technician Job Description FAQs

What skills does a Document Shredding Technician need?

A Document Shredding Technician needs to have strong attention to detail to ensure that all documents are properly shredded and disposed of.

They should also have knowledge of safety procedures related to the handling of confidential documents and using shredding equipment.

Basic maintenance skills for shredding machines would also be advantageous.

 

Do Document Shredding Technicians need any specific qualifications?

While formal education is not typically required, a high school diploma or equivalent is usually preferred.

Training is often provided on the job, covering areas such as document handling procedures and the use and maintenance of shredding equipment.

Some companies may require technicians to have a background check due to the sensitive nature of the documents being handled.

 

What should you look for in a Document Shredding Technician resume?

In a resume, look for previous experience in a similar role or any role that required confidentiality and careful handling of sensitive materials.

Skills to look for include attention to detail, organization, and basic machine maintenance skills.

It’s also important to consider the person’s trustworthiness, as they’ll be handling confidential documents.

 

What qualities make a good Document Shredding Technician?

A good Document Shredding Technician is highly meticulous, reliable, and respects the confidentiality of the documents they handle.

They should have good mechanical skills for operating and maintaining the shredding equipment and understand safety standards and procedures.

They should also be able to work independently and manage their time efficiently to ensure tasks are completed in a timely manner.

 

How can Document Shredding Technicians maintain confidentiality?

Document Shredding Technicians must adhere strictly to the company’s confidentiality policies.

They should not read, copy, or in any way disclose information contained in the documents they are shredding.

Any breaches of these policies can result in severe penalties, including job termination and legal consequences.

They should also ensure that shredded documents are properly disposed of, leaving no chance for the information to be reconstructed or misused.

 

Conclusion

And there we have it.

Today, we’ve unraveled the layers of what it truly means to be a Document Shredding Technician.

Surprised?

It’s not just about destroying paper.

It’s about safeguarding confidential information, one document at a time.

With our comprehensive Document Shredding Technician job description template and real-world examples, you’re fully equipped to step ahead.

But why stop there?

Go the extra mile with our job description generator. It’s your companion for creating precision-crafted job listings or refining your resume to perfection.

Remember:

Every shredded document is a step towards securing privacy.

Let’s secure that future. Together.

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