Educational Administrator Job Description [Updated for 2024]

educational administrator job description

In the realm of academia, the role of educational administrators holds significant importance.

As the educational landscape evolves, the demand for skilled individuals who can manage, enhance, and ensure the smooth functioning of educational institutions grows stronger.

But let’s delve deeper: What’s truly expected from an educational administrator?

Whether you are:

  • A job seeker trying to understand the core of this role,
  • An employer delineating the perfect candidate,
  • Or simply fascinated by the intricacies of educational administration,

You’re in the right place.

Today, we present a customizable educational administrator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Educational Administrator Duties and Responsibilities

Educational Administrators play a critical role in making schools more effective, ensuring that students receive the best possible education.

They can work at the preschool, elementary, secondary, or postsecondary level, or in a system of schools or school districts.

As an Educational Administrator, their tasks involve a blend of educational, administrative, and strategic tasks.

Here are the essential duties and responsibilities:

  • Develop and implement the educational policies and procedures of a school or school district
  • Ensure compliance with all relevant laws, regulations, and policies
  • Oversee the budgeting and resource allocation for the school or district
  • Manage and supervise staff, including hiring, training, and performance evaluations
  • Coordinate curriculum development and implementation
  • Create a safe and productive learning environment for students
  • Monitor student progress, support teachers in student assessment
  • Communicate effectively with parents, teachers, students, and the community
  • Represent the school or district at community and public events
  • Address and resolve conflicts or problems among staff, students, or parents
  • Implement and manage school improvement initiatives


Educational Administrator Job Description Template

Job Brief

We are seeking a skilled and passionate Educational Administrator to oversee our institution’s daily operations.

This role involves creating educational policies, managing staff and faculty, and ensuring a high-quality learning environment for all students.

The ideal candidate for this position is a leader with excellent organizational and communication skills and a thorough understanding of educational policy and regulations.



  • Develop and implement policies, programs, and curriculum activities in a manner that promotes the educational development of each student and the professional development of each staff member
  • Ensure compliance with federal, state, and local regulations and policies in the education sector
  • Recruit, hire, train and evaluate teachers and staff
  • Organize and manage budgets and ensure financial resources are properly utilized
  • Create a safe and productive learning environment for students
  • Act as a liaison between the school, parents and the community
  • Address and resolve any academic or behavioral issues
  • Ensure academic programs and teaching methods meet student learning needs
  • Manage school events and represent the institution at various public events



  • Proven experience as an educational administrator, principal or other managerial role in an educational setting
  • Thorough understanding of the education system, regulations and best practices in education
  • Ability to plan and execute strategic plans for the institution
  • Excellent communication and interpersonal skills
  • Leadership and organizational abilities
  • Problem-solving and conflict resolution skills
  • Master’s degree in Education Administration or relevant field



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities


Additional Information

  • Job Title: Educational Administrator
  • Work Environment: This role involves working in a school setting, with frequent interaction with teachers, students, and parents.
  • Reporting Structure: Reports to the School Board or Superintendent.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $75,000 minimum to $120,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our school. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does an Educational Administrator Do?

Educational Administrators typically work in schools, colleges, universities, preschools, and daycare centers.

They can also work in educational support services and for local and state government bodies.

They are primarily responsible for overseeing the day-to-day activities in schools, preschools, and colleges.

This involves managing teachers and support staff, setting educational goals and standards, formulating and implementing policies and procedures, and directing and coordinating educational, administrative, and counseling activities.

Educational Administrators also deal with aspects of student admissions, academic progress, and discipline.

They are tasked with ensuring a safe and productive learning environment for students.

To enhance the educational standards of their institution, they continually assess and improve curricula, and coordinate and conduct regular teacher training programs.

They also work closely with teachers, parents, and the wider community, often organizing and leading community and social events.

Educational Administrators also play a pivotal role in budget planning, management of resources, and facilities, ensuring the efficient operation of their institution.

Their role may also extend to grant writing and fundraising activities for their institution.

They may be responsible for making critical decisions about investments in technology and infrastructure to support educational activities.


Educational Administrator Qualifications and Skills

An effective Educational Administrator should have a diverse set of skills and qualifications that align with the following job expectations:

  • Strong leadership skills to guide and manage staff, students, and various school programs effectively.
  • Outstanding communication skills to interact with teachers, parents, students, and other stakeholders in a clear, concise, and professional manner.
  • Superb organizational skills to coordinate several operations, from academic activities to school events, ensuring everything runs smoothly.
  • Ability to develop and implement effective educational policies and procedures, ensuring compliance with state and federal regulations.
  • Experience in budgeting and financial planning to manage the school’s resources responsibly and efficiently.
  • Excellent problem-solving skills to address a range of issues, from personnel challenges to student behavioral problems.
  • Proficiency in data analysis for strategic planning, school improvement, and accountability purposes.
  • Understanding and sensitivity to the diverse educational needs of students to ensure all are given equal opportunities to succeed.


Educational Administrator Experience Requirements

Educational Administrators typically start their career journey in teaching roles, gaining foundational experience in the educational system.

As such, they often have several years of experience as teachers, which helps them understand the intricacies of the education system.

They usually hold a minimum of a Master’s Degree in Education Administration or a related field.

Along with academic qualifications, some regions may require licensure or certification, which includes professional development and student teaching experience.

After gaining experience as teachers, aspiring Educational Administrators often transition into roles such as Assistant Principal or Department Head, where they begin to acquire administrative experience in an educational setting.

These roles allow them to learn about school operations, curriculum development, and staff management.

Candidates with more than 5 years of experience in administrative roles within education are generally considered experienced Educational Administrators.

These individuals have likely had experience dealing with school budgets, setting educational standards, hiring and mentoring teachers, and liaising with parents and the community.

Those with over 10 years of experience in educational administration may be ready for higher-level positions such as School Principal, District Superintendent, or even roles within the Department of Education.

These roles often require extensive experience in leadership, strategic planning, and policy implementation in an educational context.


Educational Administrator Education and Training Requirements

Educational Administrators typically hold a master’s degree in education leadership or education administration.

These programs equip individuals with the knowledge and skills to manage educational institutions effectively, and usually include courses in school leadership, school finance, and school law.

In addition to a master’s degree, most states require educational administrators to have a state school administrator license.

Licensing requirements vary by state, but generally, they include holding a master’s degree, having teaching experience, and passing a state exam.

Prior teaching experience is also essential for most educational administrator positions.

This experience provides a practical understanding of school operations and student learning processes.

Educational administrators seeking to work in a college or university often need a Ph.D. or Ed.D. in an area like higher education administration.

Moreover, for career advancement and continuous professional development, many educational administrators pursue additional certifications and attend professional development programs.

These activities help them keep abreast of changes in educational policies and trends.

Furthermore, demonstration of excellent leadership, communication, and problem-solving skills are critical for anyone aiming to excel in this role.


Educational Administrator Salary Expectations

An Educational Administrator typically earns an average salary of $96,400 (USD) per year.

The actual earnings can vary greatly based on the level of experience, the type of educational institution, and geographical location.


Educational Administrator Job Description FAQs

What skills does an Educational Administrator need?

Educational Administrators need strong leadership and organizational skills.

They need to be good at problem-solving, decision-making, and strategic planning.

They must have excellent communication and interpersonal skills, as they will need to interact with teachers, parents, students, and other staff.

Their role also requires a thorough understanding of educational policies and regulations.


Do Educational Administrators need a degree?

Yes, Educational Administrators usually need at least a bachelor’s degree, though many schools and universities require a master’s degree or higher in education administration or a related field.

They may also need to be licensed or certified, depending on the regulations in their state or country.


What should you look for in an Educational Administrator’s resume?

Apart from the requisite educational qualifications and certifications, look for experience in educational settings, such as teaching or administrative roles.

Any leadership experience, even outside of education, can be beneficial.

Also, look for skills such as problem-solving, decision-making, strategic planning, and communication.


What qualities make a good Educational Administrator?

A good Educational Administrator is a strong leader who can inspire and motivate staff and students.

They have a clear vision for the school or university and are able to make tough decisions when necessary.

They are also good at building relationships with staff, students, parents, and the wider community.

They value education and are committed to creating the best possible learning environment for students.


What are the challenges of hiring an Educational Administrator?

Hiring an Educational Administrator can be challenging because the role requires a unique combination of skills and experience.

The candidate must have a deep understanding of educational policies and practices, as well as strong leadership and management skills.

It can be difficult to find someone who has all these qualities and also fits well with the culture and vision of the school or university.



And there we have it.

Today, we’ve pulled back the layers to reveal the true essence of an educational administrator.

But guess what?

It’s not just about managing schools.

It’s about shaping the future of education, one decision at a time.

With our comprehensive educational administrator job description template and real-world examples, you’re ready to take the leap.

But why stop there?

Delve further with our job description generator. It’s your next step towards creating precise job listings or polishing your resume to perfection.


Every decision you make contributes to the larger educational landscape.

Let’s shape that future. Together.

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