Export-Import Coordinator Job Description [Updated for 2025]

In today’s globally connected economy, the role of Export-Import Coordinators has never been more critical.

As international trade accelerates, the demand for skilled professionals who can effectively navigate the complex landscape of import and export operations grows.

But what exactly does an Export-Import Coordinator do?

Whether you are:

• A job seeker looking to understand the nuances of this role,
• A hiring manager aiming to outline the perfect candidate,
• Or simply curious about the intricacies of import and export coordination,

You’ve come to the right place.

Today, we present a customizable Export-Import Coordinator job description template, made for effortless posting on job boards or career sites.

Let’s dive right in.

Export-Import Coordinator Duties and Responsibilities

Export-Import Coordinators play a pivotal role in the international trade industry.

They are responsible for handling all aspects of shipping routes and delivery, ensuring that export and import activities are carried out in compliance with local and international laws.

Export-Import Coordinators’ duties and responsibilities include:

• Overseeing and coordinating the import and export process in the most efficient and cost-effective manner
• Liaising with customs agents, warehouse staff, shipping companies, and clients
• Helping with the preparation of documents such as shipping instructions, commercial invoices, bills of lading, and import/export licenses
• Ensuring compliance with all regulations and laws relating to international trade, import and export, and customs procedures
• Maintaining records of all transactions, purchase orders, receipts, and payments
• Tracking shipments and updating clients on the status of their cargo
• Resolving any issues that may arise during the shipping process
• Assisting in the negotiation of freight rates and other shipping fees
• Optimizing logistical procedures and ensuring that shipping documentation is in order
• Maintaining strong relationships with all parties involved in the shipping process

 

Export-Import Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented Export-Import Coordinator to manage and facilitate the smooth handling of our goods across international boundaries.

This role entails ensuring compliance with customs regulations, preparing and submitting necessary documentation, and liaising with internal departments, clients, and customs officials.

The ideal candidate has a keen eye for detail, excellent organizational skills, and a thorough understanding of export-import regulations and procedures.

 

Responsibilities

• Coordinate and manage all activities involved in the import-export process.
• Prepare and submit relevant documentation for the clearance and delivery of goods.
• Ensure compliance with domestic and international trade regulations and standards.
• Liaise with vendors, customers, shipping agencies, and government entities.
• Track shipments and provide updates to relevant parties about shipment status.
• Resolve issues concerning transportation, logistics systems, imports, or exports.
• Analyze data to monitor performance and plan improvements in logistics operations.
• Manage financial and currency processes and transactions.
• Assist in the development of import-export strategies and procedures.
• Provide excellent customer service to internal and external stakeholders.

 

Qualifications

• Proven experience as an Export-Import Coordinator or similar role.
• Knowledge of laws, regulations, and ISO requirements as they relate to import-export.
• Excellent organizational and coordination skills.
• Proficiency in MS Office and data entry software.
• Ability to work under pressure in a fast-paced environment.
• Excellent communication and negotiation skills.
• Bachelor’s degree in Business, Logistics, or a related field is preferred.
• Proficiency in a second language is advantageous.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Export-Import Coordinator
• Work Environment: This role often involves working in an office setting. Occasional travel might be required.
• Reporting Structure: Reports to the Import-Export Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Export-Import Coordinator Do?

An Export-Import Coordinator, often working for businesses involved in international trade, handles the logistics and paperwork associated with exporting and importing goods.

They are primarily responsible for coordinating the shipment of goods to and from different locations around the world, ensuring the entire process runs smoothly and efficiently.

This may involve scheduling pickups and deliveries, tracking the status of shipments, and resolving any issues that may arise during transit.

The Export-Import Coordinator also ensures compliance with customs regulations and other international trade laws.

They prepare and submit necessary documentation for customs clearance, duties, and taxes, and communicate with customs officials as needed.

In addition, they liaise with various parties including suppliers, customers, shipping companies, and freight forwarders, maintaining open lines of communication to keep all parties updated on the status of shipments.

Moreover, the Export-Import Coordinator may also be responsible for negotiating rates with shipping companies and freight forwarders, as well as for maintaining records of all transactions, invoices, and freight costs.

 

Export-Import Coordinator Qualifications and Skills

An efficient Export-Import Coordinator should possess a specific set of skills and qualifications that align with your job description, such as:

• Strong knowledge of import and export regulations, including legal and safety procedures, and customs classifications.
• Excellent organizational skills to manage and track shipments effectively.
• Good negotiation skills to communicate with shippers, agents and vendors and get the best possible deals.
• Exceptional communication skills to coordinate with international and domestic teams, as well as to handle customer service and negotiation.
• Understanding of international trade agreements and tax laws to ensure compliance in all transactions.
• Proficiency in using computer applications and software used in shipping and logistics.
• Ability to work well under pressure and handle multiple tasks in a fast-paced environment.
• Attention to detail for preparing and reviewing required shipping documents and reports.
• Problem-solving skills to efficiently identify and address issues related to customs, transportation, and cargo.

 

Export-Import Coordinator Experience Requirements

Entry-level candidates for the role of an Export-Import Coordinator may require a minimum of 1 to 2 years of experience in logistics, international trade, or a similar role.

This experience can often be obtained through internships, part-time roles, or as a logistics coordinator.

Candidates with more than 2 years of experience might have gained their skills and knowledge by working in roles such as Freight Coordinator, Shipping Clerk, or in other related roles within the export-import industry.

Those with more than 5 years of experience usually have a comprehensive understanding of import-export laws and regulations and have experience dealing with customs officials and freight forwarding companies.

They may have demonstrated leadership skills and are likely to be ready for managerial positions in larger export-import firms.

Experience with data entry, tracking and tracing shipments, and proficiency in using logistics software and systems are usually expected in this role.

An understanding of global marketplaces, foreign currencies, and differing cultural business practices can also be advantageous.

 

Export-Import Coordinator Education and Training Requirements

Export-Import Coordinators typically hold a bachelor’s degree in International Business, Logistics, Supply Chain Management, or a related field.

In addition to their degree, practical knowledge of import and export regulations, as well as customs and shipping procedures is necessary.

Experience in dealing with international trade documentation such as Letters of Credit, Air Waybills, and Bills of Lading is also crucial for this role.

Knowledge of a second language is often desirable in this global field.

Some positions may require Export-Import Coordinators to hold specific certifications such as Certified Customs Specialist (CCS) or Certified Export Specialist (CES), which validate the individual’s competence in the area of import-export operations.

Familiarity with various computer software such as Microsoft Office Suite and database management systems is usually necessary.

Additional training or courses in international trade laws, tariff systems, and global economics could provide an advantage.

Continuous education and staying updated on changes in trade regulations and customs laws are important for success in this role.

 

Export-Import Coordinator Salary Expectations

An Export-Import Coordinator can expect an average salary of $45,978 (USD) per year.

The actual earnings can greatly vary based on the years of experience, the size of the company, and the location.

 

Export-Import Coordinator Job Description FAQs

What skills does an Export-Import Coordinator need?

An Export-Import Coordinator should have strong organizational and multitasking skills to manage multiple shipments and associated paperwork.

Excellent communication skills are necessary to liaise with shipping agents, customers, and internal departments.

Basic computer skills and familiarity with shipping software and databases are also important.

Knowledge of trade regulations, tariff systems, and import and export controls is a big plus.

 

Do Export-Import Coordinators need a degree?

Although some companies may hire individuals with a high school diploma, many prefer candidates with a bachelor’s degree in business, logistics, international trade, or a related field.

Some roles may require certifications like a Certified Export Specialist (CES) or Certified Import Specialist (CIS).

 

What should you look for in an Export-Import Coordinator resume?

A promising Export-Import Coordinator’s resume should indicate their experience with shipping procedures, knowledge of import and export regulations, and familiarity with necessary documentation.

Look for evidence of their organizational skills and attention to detail.

Proficiency in a foreign language can be a big advantage, especially for companies involved in international trade.

 

What qualities make a good Export-Import Coordinator?

A good Export-Import Coordinator is meticulous, with an eye for detail, as they need to manage paperwork accurately.

They must be good problem solvers, able to react quickly to changes in shipping schedules or customs regulations.

Strong interpersonal skills are also crucial for liaising with different stakeholders.

Being comfortable in a fast-paced, deadline-driven environment is important too.

 

What are the daily duties of an Export-Import Coordinator?

On a typical day, an Export-Import Coordinator checks shipment schedules, processes necessary documentation, and updates the relevant databases.

They liaise with freight forwarders, customs brokers, and customers to ensure timely deliveries.

They also handle any issues that may arise, like shipment delays or customs inquiries.

Regular monitoring of trade regulations and company compliance is also a part of their duties.

 

Conclusion

So there you have it.

Today, we’ve given you an inside look into what it truly means to be an Export-Import Coordinator.

And guess what?

It’s not just about handling logistics.

It’s about bridging the gap between global markets, one shipment at a time.

With our specialized Export-Import Coordinator job description template and practical examples, you’re well equipped to make your next career move.

But why stop there?

Immerse yourself further with our job description generator. It’s your next step to creating precise job listings or refining your resume to excellence.

Remember:

Every shipment is a part of the global economic landscape.

Let’s shape that future. Together.

How to Become an Export-Import Coordinator (Complete Guide)

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