Facilities Manager Job Description [Updated for 2025]

In the age of modernization, the prominence of facilities managers has never been more critical.

As the world continues to advance, the demand for skilled professionals who can effectively manage, maintain, and optimize our built environment steadily increases.

But let’s delve deeper: What’s truly expected from a facilities manager?

Whether you are:

• A job seeker looking to comprehend the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply curious about the intricacies of facilities management,

You’re in the right place.

Today, we present a customizable facilities manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Facilities Manager Duties and Responsibilities

Facilities Managers oversee the functioning, maintenance and safety of the facilities used by an organization.

They ensure that these spaces meet the needs of the employees and the goals of the business.

Their duties and responsibilities include:

• Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology, and so on.
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds, and security.
• Ensuring that basic facilities, such as water and heating, are well-maintained.
• Managing budgets and ensuring cost-effectiveness.
• Planning for future development in line with strategic business objectives.
• Ensuring the building meets health and safety requirements and that facilities comply with legislation.
• Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises.
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
• Coordinating and leading one or more teams to cover various areas of responsibility.
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.

 

Facilities Manager Job Description Template

Job Brief

We are seeking a reliable Facilities Manager to manage our facilities.

The Facilities Manager will be responsible for inspecting, maintaining, and repairing mechanical, electrical, plumbing, and HVAC systems to ensure optimal operating results.

The successful candidate will oversee the company’s facility operations, manage staff, manage office moves, and plan for and keep track of equipment and supplies.

The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.

 

Responsibilities

• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Prepare and track facility budget
• Ensure the efficiency of all building systems
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements

 

Qualifications

• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facilities Manager
• Work Environment: This role requires being on-site at our facilities. Some travel may be required for attending meetings or visiting other facilities.
• Reporting Structure: Reports to the Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $125,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facilities Manager Do?

Facilities Managers are responsible for the management of services and processes that support the core business of an organization.

They ensure that an organization has the most suitable working environment for its employees and activities.

They are involved in both strategic planning and day-to-day operations, particularly in relation to buildings and premises.

This can include property strategy, space management and communications infrastructure.

Facilities Managers oversee the upkeep of equipment and supplies, determine and schedule repairs or renovation projects, and coordinate safety inspections.

They are also accountable for a range of key services such as cleaning, security and parking, to ensure the surrounding environment is in a suitable condition to work.

In addition, they may be in charge of negotiating with outside vendors for supplies, repairs, and other measures.

Their job is to ensure that the places in which people work are safe, comfortable, and productive.

Many are also responsible for services such as catering and vending, to support the well-being and efficiency of the staff.

Facilities Managers need to use best business practices to manage resources, services and processes to meet the needs of the company.

This includes ensuring compliance with health and safety standards and government regulations.

 

Facilities Manager Qualifications and Skills

A competent Facilities Manager should have the skills and qualifications that align with the tasks related to building maintenance, staff management, and vendor coordination, including:

• Strong communication skills to interact with employees, vendors, and management and to disseminate information effectively and efficiently.
• Problem-solving abilities to identify and rectify potential maintenance issues, ensuring safety and compliance with regulations.
• Experience with project management, coordinating and overseeing building improvements and renovations.
• Technical knowledge related to building systems, including HVAC, electrical, plumbing, and security systems, to perform initial troubleshooting before escalating to experts.
• Excellent organizational skills to manage preventive maintenance schedules, contracts, and vendor relationships.
• Understanding of building codes and regulations to ensure all operations are compliant and safe.
• Leadership abilities to guide and manage the facilities team efficiently.
• Financial acumen to oversee the facilities budget, ensuring cost-effective operations.

 

Facilities Manager Experience Requirements

Entry-level facilities managers usually have at least 1 to 2 years of experience, often gained through internships or part-time roles in facilities management or related fields such as construction or property management.

These professionals may also gain on-the-job experience in roles such as Facility Coordinator, Maintenance Supervisor, or Building Manager.

Candidates with more than 3 years of experience likely have developed their skills in areas such as project management, budgeting, and equipment maintenance.

They often gain this experience in roles such as Assistant Facilities Manager or Facilities Supervisor.

Those with more than 5 years of experience often have leadership experience and may have overseen large-scale projects, managed teams, and controlled substantial budgets.

They are typically prepared for senior level roles, and may be ready to take on roles such as Senior Facilities Manager or Director of Facilities.

In addition to job experience, many employers prefer candidates who hold a bachelor’s degree in facilities management, business administration, engineering, or a related field.

Professional certifications in facilities management can also enhance a candidate’s qualifications.

 

Facilities Manager Education and Training Requirements

A Facilities Manager typically requires a bachelor’s degree in facilities management, business administration, engineering, or a related field.

They need a strong understanding of various facilities, such as electrical systems, HVAC, plumbing and building maintenance, as well as knowledge in space planning and allocation.

Some roles may require a Facilities Manager to have a master’s degree or post-graduate qualification in facilities management, business administration or project management.

Most employers also prefer candidates who are certified by a recognized facilities management association.

These certifications often require a combination of education and work experience.

In addition to formal education, Facilities Managers often require relevant experience in facilities management, project management, or maintenance.

Continuing education in the form of seminars, workshops, or courses can be beneficial to keep up with advancements in the field.

Knowledge in regulatory standards and compliance issues, as well as safety and emergency preparedness, is also crucial for a Facilities Manager role.

 

Facilities Manager Salary Expectations

A Facilities Manager can expect to earn an average of $80,627 (USD) per year.

The exact salary can fluctuate based on factors such as industry, years of experience, and the geographical location of the role.

 

Facilities Manager Job Description FAQs

What skills does a Facilities Manager need?

Facilities Managers should have strong leadership and management skills to effectively oversee the facility’s operations.

They should also possess excellent problem-solving abilities, a keen eye for details, and the ability to multitask.

In addition, they should have good communication and interpersonal skills to interact with vendors, staff, and clients effectively.

Basic knowledge of building systems, cleaning procedures, maintenance, and repair is also crucial for this role.

 

Do Facilities Managers need a degree?

While not always required, many Facilities Managers have a bachelor’s degree in business administration, facility management, or a related field.

Some organizations might prefer candidates with a master’s degree in business administration or a related field.

In addition, having certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) can be beneficial.

 

What should you look for in a Facilities Manager resume?

A Facilities Manager’s resume should highlight experience in facility management or a related field.

Look for skills such as project management, team leadership, and ability to manage budgets.

Experience in handling building maintenance, repair, and safety procedures should also be included.

Any additional certifications like Certified Facility Manager (CFM) or Facility Management Professional (FMP) can be an added advantage.

 

What qualities make a good Facilities Manager?

A good Facilities Manager is proactive, capable of identifying potential issues before they become problems.

They have excellent organizational skills, enabling them to manage several tasks at once without overlooking any details.

They also have strong decision-making abilities to make the best choices for the facility and its operations.

A good Facilities Manager is also a strong communicator, capable of liaising effectively with different teams, contractors, and vendors.

 

What are the daily duties of a Facilities Manager?

Daily duties of a Facilities Manager may include overseeing building maintenance and repairs, ensuring the facility meets health and safety standards, managing budgets, liaising with contractors and vendors, supervising staff, and planning for future developments.

They may also deal with emergency issues, such as power outages or security breaches, ensuring minimal disruption to operations.

 

Is it difficult to hire a Facilities Manager?

Hiring a Facilities Manager can be challenging as it requires finding a candidate with a unique blend of technical knowledge, management skills, and financial acumen.

Offering competitive salary and benefits, opportunities for professional development, and a positive work environment can help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve given you an insider’s view on what it truly means to be a facilities manager.

Surprise, surprise?

It’s not just about building maintenance.

It’s about orchestrating a seamless day-to-day operation, one task at a time.

Armed with our ready-to-use facilities manager job description template and real-world examples, you’re all prepared to take the next step.

But why end the journey there?

Venture further with our job description generator. It’s your perfect tool for crafting sharp, tailored job listings or refining your resume to perfection.

Remember:

Every task you manage contributes to the bigger picture.

Let’s create that seamless operation. Together.

Reasons to Become a Facilities Manager (Exercise Safety Standards)

How to Become a Facilities Manager (Complete Guide)

Disadvantages of Being a Facilities Manager (Equipment Exhaustion)

Market Mavericks: The Careers That Are Redefining Demand

The Ultimate Career Crown: The Most Prestigious Jobs Ever

The Eccentric Employment Spectrum: Unusual Jobs Galore

The Career Currents: The Most Trending Jobs Right Now