Facility Manager Job Description [Updated for 2025]

In the modern world, the importance of Facility Managers has never been more pronounced.

As businesses evolve, the demand for proficient professionals who can manage, maintain, and develop our physical spaces and services only grows.

But what’s really expected from a Facility Manager?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the ideal candidate,
• Or simply intrigued by the inner workings of facility management,

You’re in the right place.

Today, we introduce a customizable Facility Manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Facility Manager Duties and Responsibilities

Facility Managers are responsible for ensuring that the buildings and services meet the needs of the people that work in them.

They are accountable for services such as cleaning, security and parking, to make sure the surrounding environment is in a suitable condition to work.

The duties and responsibilities of a Facility Manager include:

• Overseeing and agreeing on contracts and providers for services including security, parking, cleaning, catering, technology and so on
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
• Ensuring that basic facilities, such as water and heating, are well-maintained
• Managing budgets and ensuring cost-effectiveness
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Advising businesses on increasing energy efficiency and cost-effectiveness
• Overseeing building projects, renovations or refurbishments
• Helping businesses to relocate to new offices and to make decisions about leasing
• Drafting reports and making written recommendations
• Dealing with emergencies as they arise

 

Facility Manager Job Description Template

Job Brief

We are seeking an experienced and detail-oriented facility manager to oversee all building-related activities.

Your responsibilities will include maintaining property infrastructure, ensuring compliance with health and safety standards, and managing contracts and service providers.

Our ideal candidate is familiar with all aspects of building management, from real estate and leases to security and cleaning services.

Ultimately, the facility manager will ensure our business’s premises are safe, clean, and functional, fostering a positive work environment.

 

Responsibilities

• Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting

 

Qualifications

• Proven experience as a Facility Manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in Facility Management, Engineering, Business Administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facility Manager
• Work Environment: This position operates in a professional office environment and routinely uses standard office equipment. The role routinely requires inspection of facility infrastructure and equipment.
• Reporting Structure: Reports to the Director of Operations or Executive Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $72,000 minimum to $110,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facility Manager Do?

Facility Managers primarily oversee the operations and upkeep of buildings, grounds, and properties.

They work across a variety of sectors, including residential, commercial, and industrial.

Their main responsibilities include coordinating routine maintenance tasks such as cleaning, landscaping, and repair.

They also ensure that the facility complies with local health and safety regulations.

Facility Managers plan and manage all refurbishments, renovations, and office moves.

They are often involved in the procurement of service providers and manage contractor relationships.

In addition, they have a pivotal role in ensuring the safety and security of the premises.

This includes implementing security measures, coordinating emergency procedures, and ensuring equipment is properly maintained.

They also manage budgets and ensure cost-effectiveness, frequently being involved in negotiating contracts for essential services such as waste disposal or security systems.

Overall, a Facility Manager is responsible for making sure that the facilities they manage are safe, up to code, and fully operational.

 

Facility Manager Qualifications and Skills

Facility Managers require a variety of technical skills, managerial abilities, and broad industry knowledge for effective facility operations, including:

• Strong understanding of facility operations and maintenance, including the ability to manage and oversee various aspects of building upkeep, safety and efficiency.
• Exceptional leadership and management skills to lead a diverse team of professionals, including custodial staff, technicians, contractors, and vendors.
• Excellent problem-solving skills to quickly identify, analyze and address various facility-related issues and emergencies.
• Superior communication skills to effectively relay information to team members, executives, and other stakeholders, as well as to negotiate with vendors and service providers.
• Keen attention to detail to ensure adherence to safety standards, regulatory compliance, and efficiency in facility operations.
• Technical knowledge of building systems, including HVAC, plumbing, electrical, and security systems.
• Strong project management skills to plan, manage, and complete facility-related projects on time and within budget.
• Financial acumen to manage budget and control costs, ensuring efficient use of resources.
• Customer service skills to respond to facility users’ needs and provide a safe, comfortable, and productive environment.

 

Facility Manager Experience Requirements

Facility Managers typically need a minimum of 3 to 5 years of experience in facilities, operations, or property management.

This allows them to gain a practical understanding of the complexities of managing different types of buildings and facilities, as well as the diverse range of activities that occur within them.

Candidates for the role of Facility Manager often start their careers in entry-level roles such as Facility Coordinator or Maintenance Supervisor.

These roles provide foundational experiences in coordinating, planning, and managing the space and infrastructure of an organization.

Those with over 5 years of experience have usually gained significant practical knowledge in areas like project management, safety regulations, and real estate.

They may also have proven experience managing budgets, overseeing the maintenance team, and working with contractors and vendors.

Candidates with over 10 years of experience in the field often have a comprehensive understanding of strategic planning, capital improvement, and energy management.

They are typically equipped to handle senior-level Facility Management roles, including overseeing multiple locations, implementing company policies, and managing a large team of employees.

In some cases, employers may require Facility Managers to have specific experience in their industry, such as healthcare, education, or hospitality.

Additionally, a background in business administration, architecture, or engineering can be beneficial.

 

Facility Manager Education and Training Requirements

A Facility Manager typically requires a bachelor’s degree in facility management, business administration, engineering, or a related field.

In-depth knowledge of the principles and practices of facility operations, maintenance, and management is necessary.

Some positions may require a master’s degree, particularly in business administration, to handle more complex managerial duties.

Many Facility Managers also have a background in architecture, engineering, or another related field, which provides them with a strong understanding of building systems and operations.

In addition to formal education, Facility Managers often require several years of relevant work experience.

This might involve duties like managing a team, overseeing maintenance work, or planning facilities modifications.

Professional certifications such as the Certified Facility Manager (CFM), Facility Management Professional (FMP), or the Sustainability Facility Professional (SFP) offered by the International Facility Management Association (IFMA) can boost career prospects.

These certifications demonstrate a commitment to the field and can provide an edge in the job market.

Ongoing professional development and training are also important in this role, as Facility Managers must stay up-to-date with the latest industry trends, technologies, and regulations.

This could involve attending workshops, seminars, or courses.

 

Facility Manager Salary Expectations

A Facility Manager can expect to earn an average salary of $81,042 (USD) per year.

However, the exact salary may differ based on factors such as the individual’s level of experience, the size and location of the facility, and the company’s industry and size.

 

Facility Manager Job Description FAQs

What skills does a Facility Manager need?

Facility Managers need a range of skills including project management, problem-solving, and time management.

They need to understand how buildings and grounds work, including basic maintenance and cleaning.

Additionally, they should have good interpersonal and communication skills to deal with contractors and staff, and they need to be able to budget and manage finances effectively.

 

Do Facility Managers need a degree?

While not always required, many employers prefer Facility Managers who have a degree in facilities management, business administration, or a related field.

Some Facility Managers also have degrees in engineering or architecture.

Professional certifications like the Certified Facility Manager (CFM) designation can also be beneficial.

 

What should you look for in a Facility Manager resume?

Look for a strong background in facility management or a related field, such as construction or engineering.

Experience managing teams, dealing with budgets, and overseeing large projects should also be highlighted.

Any additional training or certifications, like OSHA or CFM, are also valuable.

 

What qualities make a good Facility Manager?

A good Facility Manager is a strategic thinker who can foresee potential issues and plan accordingly.

They’re also good at managing teams and have a strong focus on customer service.

They should also be adaptable, as Facility Managers often need to shift priorities quickly in response to emergencies or unexpected issues.

 

What are the daily duties of a Facility Manager?

A Facility Manager’s daily duties can vary greatly depending on the size and type of facility.

However, common tasks include overseeing maintenance and repairs, managing staff or contractors, ensuring the facility complies with health and safety regulations, and planning for future facility needs.

They may also be involved in budget planning and tracking, and might handle emergency preparedness planning.

 

Is it challenging to find a qualified Facility Manager?

Finding a qualified Facility Manager can sometimes be challenging, especially for specialized or large facilities.

This is because the role requires a unique combination of skills, including technical knowledge, leadership abilities, and financial acumen.

Therefore, it is important to have a well-defined job description and to consider using professional networks or hiring agencies to find the right candidate.

 

Conclusion

And there you have it.

Today, we’ve delved into the intricacies of what it means to be a facility manager.

Guess what?

It’s not just about managing buildings.

It’s about creating efficient and effective spaces, one facility at a time.

With our go-to facility manager job description template and real-world examples, you’re ready to make a move.

But why limit yourself?

Explore further with our job description generator. It’s your essential tool for crafting precise job listings or finessing your resume to perfection.

Remember:

Every facility is a part of a larger organization.

Let’s build that future. Together.

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