Film Exhibition Coordinator Job Description [Updated for 2025]

In the dynamic world of cinema, the role of a Film Exhibition Coordinator has become increasingly vital.

As the film industry continues to evolve, the demand for skilled professionals who can plan, execute, and manage film screenings grows louder.

But let’s cut through the noise: What’s truly expected from a Film Exhibition Coordinator?

Whether you are:

• A job seeker trying to understand the depth of this role,
• A hiring manager crafting the ideal candidate profile,
• Or simply fascinated by the behind-the-scenes of film exhibition,

You’re in the right place.

Today, we present a customizable Film Exhibition Coordinator job description template, designed for seamless posting on job boards or career sites.

Let’s dive right into it.

Film Exhibition Coordinator Duties and Responsibilities

Film Exhibition Coordinators play a crucial role in the film industry, managing the logistics and operations of film screenings and events.

Their responsibilities often include a mix of administrative, technical, and marketing tasks.

The primary duties and responsibilities of a Film Exhibition Coordinator are:

• Coordinating and scheduling film screenings and events, including managing film prints and digital files
• Communicating with film distributors and rights holders to secure screening permissions and film rentals
• Working with technical staff to ensure proper presentation of films, including sound and projection quality
• Collaborating with marketing and public relations teams to promote screenings and events
• Managing ticket sales, reservations, and box office operations
• Maintaining accurate records of film inventory, screenings, and audience attendance
• Developing and maintaining relationships with filmmakers, industry professionals, and community partners
• Providing excellent customer service and responding to audience inquiries and feedback
• Ensuring compliance with film exhibition standards and copyright laws

 

Film Exhibition Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented and organized Film Exhibition Coordinator to manage all aspects of film programming and exhibition.

The ideal candidate will have experience in programming, coordinating, and implementing film events and festivals, as well as strong communication and project management skills.

The Film Exhibition Coordinator will be responsible for curating film content, managing all film exhibition logistics, and ensuring the smooth running of screenings and film events.

 

Responsibilities

• Coordinate and manage all film exhibitions, screenings, and related events
• Curate film content and develop thematic programming
• Manage communication with filmmakers, distributors, and partners
• Ensure proper film licensing and rights are obtained
• Coordinate technical operations for screenings, including projection and sound
• Manage event logistics, including venue setup, ticketing, and guest management
• Collaborate with marketing team to promote film events and screenings
• Monitor and report on event performance
• Stay updated with latest film trends and industry news

 

Qualifications

• Proven experience as a Film Exhibition Coordinator or similar role
• Knowledge of film programming and curation
• Understanding of film licensing and rights
• Experience in event management and coordination
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and projects simultaneously
• Bachelor’s degree in film studies, event management or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities to attend film festivals and screenings

 

Additional Information

• Job Title: Film Exhibition Coordinator
• Work Environment: Office setting with occasional travel to film festivals and screenings.
• Reporting Structure: Reports to the Film Programming Director or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Film Exhibition Coordinator Do?

Film Exhibition Coordinators typically work for film festivals, film studios, museums, or art galleries.

Their role can also be relevant in universities or colleges that host film screenings.

They are responsible for the organization and execution of film screenings or film-related events.

This includes tasks like programming film schedules, securing film rights, and coordinating the technical aspects necessary for screening.

Film Exhibition Coordinators also liaise with filmmakers, distributors, and sales agents to discuss film rental fees and obtain exhibition formats.

They often work closely with the marketing and promotion team to create promotional materials, social media content, and press releases related to the film event.

They may also conduct audience research, provide guest services, and facilitate post-screening discussions or Q&A sessions with filmmakers or relevant guests.

In some cases, Film Exhibition Coordinators may need to coordinate logistics related to film prints, digital cinema packages (DCPs), or other necessary equipment, ensuring they arrive safely and on time for the event.

Ultimately, a Film Exhibition Coordinator’s role is to ensure the successful presentation of films to the public, focusing on both the audience experience and the representation of the filmmaker’s work.

 

Film Exhibition Coordinator Qualifications and Skills

A competent Film Exhibition Coordinator should possess a combination of technical knowledge, industry experience, and soft skills, such as:

• Strong understanding of the film industry and film exhibition processes to effectively coordinate film screenings and related events.
• Exceptional organizational skills to manage multiple tasks simultaneously such as scheduling, coordinating logistics, and overseeing exhibition set up.
• Excellent communication and interpersonal skills to liaise with filmmakers, distributors, venue staff, and audiences, ensuring smooth operations and successful events.
• Attention to detail to ensure that all elements of the exhibition are properly arranged, from film licensing to equipment setup and event promotion.
• Problem-solving skills to promptly address any issues that may arise before, during, or after the exhibition.
• Experience in project management to plan and execute film exhibitions within budget and deadlines.
• Ability to work collaboratively with a team, from event planners to technical staff, for the successful execution of exhibitions.
• Knowledge of marketing and promotion strategies to attract and engage audiences for the film exhibitions.

 

Film Exhibition Coordinator Experience Requirements

Film Exhibition Coordinators often have a degree in Film Studies, Communications, or a related field where they acquire an understanding of film history, genres, and production methods.

Entry-level Film Exhibition Coordinators typically have at least 1 to 2 years of experience, often gained through internships or part-time roles at film festivals, cinemas, or media companies.

This initial experience provides an understanding of film programming, logistics, and event management.

Candidates with 3 to 5 years of experience are often more proficient in negotiating film rights, liaising with distribution companies, and coordinating with technical teams for film exhibition setup.

They may have also gained experience in organizing film-related events and promoting film exhibitions through various marketing channels.

Those with more than 5 years of experience often have a comprehensive understanding of the film industry, expertise in project management, and strong networking skills.

They may have overseen major film exhibitions or festivals and may be ready to take on more senior roles such as Film Exhibition Manager or Director.

Experience in budgeting, strategic planning, and team management are also important at this level.

 

Film Exhibition Coordinator Education and Training Requirements

Film Exhibition Coordinators typically hold a bachelor’s degree in film studies, event management, arts management or another related field.

This education equips them with an understanding of the film industry and exhibition process.

Practical experience in coordinating events, preferably in the film sector, is also crucial.

This can often be gained through internships or volunteer roles at film festivals or movie theaters.

Knowledge of film history, aesthetics, and the latest trends in the industry is also highly valuable.

This can be achieved through formal education or continued self-learning.

Some roles may require a master’s degree in film studies or arts management, particularly for high profile or international film festivals.

Additionally, certification in project management or event coordination could prove beneficial, demonstrating the individual’s commitment to professional development.

Strong communication skills, proficiency in using database software, and the ability to work in a team are also key skills often required for this role.

Furthermore, multi-language skills can be a significant advantage, especially in roles that involve international film exhibitions.

Training in film curation or programming is also beneficial for understanding how to select and sequence films in a way that engages audiences.

 

Film Exhibition Coordinator Salary Expectations

A Film Exhibition Coordinator typically earns an average salary of $44,000 (USD) per year.

The actual salary can vary depending on factors such as experience, location, and the specific organization for which they work.

 

Film Exhibition Coordinator Job Description FAQs

What skills does a Film Exhibition Coordinator need?

Film Exhibition Coordinators require strong organizational and project management skills, as they are responsible for coordinating and scheduling film exhibitions.

They should possess excellent communication skills to liaise with various departments, sponsors, and third parties.

Understanding of film and cinema operations, as well as proficiency in using digital media technology, are also crucial skills for this role.

 

Do Film Exhibition Coordinators need a degree?

While it’s not always necessary, many Film Exhibition Coordinators hold a bachelor’s degree in Film Studies, Arts Administration, or a similar field.

However, practical experience in film screening, festival organization, or cinema operations could be equally valuable.

 

What should you look for in a Film Exhibition Coordinator resume?

A Film Exhibition Coordinator’s resume should highlight experience in organizing and coordinating events, particularly film exhibitions or film festivals.

Familiarity with film programming and scheduling, and a background in working with cinema or film festival organization would be valuable.

Proficiency in digital media technology and project management skills should also be evident.

 

What qualities make a good Film Exhibition Coordinator?

A good Film Exhibition Coordinator is highly organized, detail-oriented, and excellent in coordinating and managing events.

They should be passionate about film, have a strong understanding of the cinema industry, and be able to work under pressure to meet deadlines.

Good interpersonal skills are important for liaising with various stakeholders, while problem-solving abilities can help them deal with any unforeseen issues that may arise.

 

Is it difficult to hire a Film Exhibition Coordinator?

The difficulty in hiring a Film Exhibition Coordinator often depends on the specific requirements of your organization.

If you are looking for a candidate with extensive experience in film exhibition or a related field, the hiring process could be more challenging.

However, there are many passionate individuals with relevant academic qualifications and some experience, which can be an excellent starting point for this role.

 

Conclusion

And there you have it.

Today, we’ve revealed the inner workings of a film exhibition coordinator role.

Surprise surprise?

It’s not just about screening films.

It’s about orchestrating the cinematic experience, one reel at a time.

Armed with our detailed film exhibition coordinator job description template and real-world examples, you’re ready to step into the spotlight.

But why halt the show there?

Enrich your understanding with our job description generator. It’s your encore for meticulously designed job postings or refining your resume to cinematic excellence.

Remember:

Every reel tells a story that’s part of a larger narrative.

Let’s direct the future of cinema. Together.

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