Health Services Administrator Job Description [Updated for 2025]

In the era of advanced healthcare, the emphasis on Health Services Administrators has never been more critical.

As healthcare systems evolve, the demand for proficient professionals who can manage, advance, and secure our health services infrastructure intensifies.

But let’s delve deeper: What’s truly expected from a Health Services Administrator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of health services administration,

You’re in the right place.

Today, we present a customizable Health Services Administrator job description template, designed for easy posting on job boards or career sites.

Let’s dive in.

Health Services Administrator Duties and Responsibilities

Health Services Administrators play a crucial role in the successful operation of healthcare facilities.

They manage the day-to-day operations and coordinate all aspects of healthcare including medical staff, patient care and financial matters.

Their main duties and responsibilities include:

• Developing and implementing policies and procedures for the delivery of health services
• Ensuring the facility is compliant with all local, state, and federal regulations
• Overseeing hiring, training, and evaluation of staff
• Managing the budget, including tracking expenditures and ensuring all departments stay within budget
• Maintaining and updating patient records in compliance with privacy and security regulations
• Coordinating with medical staff to ensure quality patient care and services
• Conducting regular meetings with department heads and medical staff to ensure all goals are being met
• Addressing and resolving any complaints or problems
• Planning future improvements for the facility and proposing new budget
• Ensuring the facility is properly equipped and maintained

 

Health Services Administrator Job Description Template

Job Brief

We are seeking a committed and experienced Health Services Administrator to manage our healthcare facility’s functions.

The Health Services Administrator will ensure that our healthcare services are efficient, quality-oriented and meet legal regulations.

Responsibilities include overseeing staff hiring and training, setting budgets and targets, implementing safety regulations, and managing patient data.

The ideal candidate is a competent leader able to plan and supervise the delivery of health services.

 

Responsibilities

• Plan and coordinate health services of the facility
• Manage budgets and set targets for the facility
• Oversee the hiring, training, and supervision of staff
• Implement policies and regulations to maintain patient safety
• Oversee data management and patient records
• Establish strong relationships with stakeholders and community organizations
• Comply with legal regulations and keep abreast with healthcare developments
• Monitor and improve quality and efficiency of healthcare services

 

Qualifications

• Proven experience as a Health Services Administrator or similar role
• Understanding of healthcare laws, regulations and medical terminologies
• Experience with data processing systems and statistical applications
• Good knowledge of medical and administrative software
• Strong financial acumen
• Excellent leadership and communication skills
• BSc/MSc in healthcare administration, public health, business administration or relevant field

 

Benefits

• Health, dental and vision insurance
• Retirement plan
• Paid time off
• Wellness program
• Professional development opportunities

 

Additional Information

• Job Title: Health Services Administrator
• Work Environment: Office setting within a healthcare facility, some weekends and evenings may be required.
• Reporting Structure: Reports to the Executive Director or CEO.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $95,000 minimum to $155,000 maximum
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Health Services Administrator Do?

Health Services Administrators play a pivotal role in the healthcare industry, overseeing the operations of healthcare facilities such as hospitals, nursing homes, outpatient clinics, and even entire healthcare systems.

They are responsible for ensuring the smooth operation of these facilities by managing staff, budgets, and making sure the facility is in compliance with healthcare laws and regulations.

Health Services Administrators plan, direct, coordinate, and supervise the delivery of healthcare services.

They may be involved in policy creation and implementation, quality assurance, patient safety, and resource allocation.

In addition to administrative duties, they often act as a liaison between the medical staff and the executive board, working to align the goals of the medical staff with those of the entire organization.

Depending on the size and type of the facility, the Health Services Administrator may also be involved in community outreach, marketing, and public relations efforts.

Their ultimate goal is to provide efficient healthcare services while improving the quality of care and patient satisfaction.

 

Health Services Administrator Qualifications and Skills

A competent Health Services Administrator should have the skills and qualifications that match your job requirements, including:

• Ability to plan, direct, and coordinate medical and health services, managing the operations of a healthcare facility or a specific clinical department.
• Strong analytical skills to understand and implement regulations, manage finances, and use data for decision-making.
• Interpersonal and communication skills to liaise with healthcare professionals, negotiate contracts, and present reports.
• Leadership skills to direct, supervise, and mentor healthcare staff, encouraging professional development and team cohesion.
• Detail-oriented with the ability to manage multiple tasks, ensuring all healthcare regulations and laws are being followed.
• Problem-solving skills to address organizational challenges, improve service efficiency, and implement strategic healthcare initiatives.
• Knowledge of healthcare laws, regulations, and technology to ensure the facility or department remains compliant and current.
• Experience in budgeting and financial planning in healthcare settings, understanding how to manage resources efficiently to deliver quality care.

 

Health Services Administrator Experience Requirements

Entry-level Health Services Administrators often have 1 to 2 years of experience, typically gained through internships, part-time roles, or full-time roles in healthcare administration or a related field.

This initial experience may include responsibilities such as supporting administrative tasks, managing patient records, or assisting in policy development.

Candidates with about 3 to 5 years of experience are typically seasoned in their role.

They have often worked in roles such as Assistant Healthcare Administrator, Healthcare Consultant, or Medical Services Manager, and have developed a good understanding of healthcare laws, regulations, and technology.

Health Services Administrators with more than 5 years of experience often hold senior positions.

They have typically developed their leadership skills, and gained extensive knowledge and experience in strategic planning, financial management, and operations within the healthcare sector.

These professionals are usually ready for executive roles, such as Chief Executive Officer (CEO), Chief Operations Officer (COO) or other top leadership positions in the health services administration field.

Additionally, due to the nature of the healthcare industry, continuous learning and staying updated with the latest healthcare trends, policies, and regulations is essential for all levels of Health Services Administrators.

 

Health Services Administrator Education and Training Requirements

Health Services Administrators typically hold a bachelor’s degree in health administration, health management, nursing, public health administration, or business administration.

This education provides a foundation in health system structure, health services policy and regulation, health care quality improvement, and financial management.

Many employers, especially those in larger healthcare facilities, prefer candidates with a master’s degree in health services, long-term care administration, public health, public administration, or business administration.

Most programs also require students to gain practical experience through an internship, residency, or similar hands-on experience.

In addition, all states require Health Services Administrators in nursing care facilities to be licensed; requirements vary by state.

Continuing education is important in this field, as healthcare regulations and technologies frequently change.

Many Health Services Administrators choose to become certified in a specialty, such as healthcare informatics, healthcare leadership, or healthcare finance.

These advanced degrees and certifications can indicate a candidate’s dedication to the field and potential for leadership roles.

 

Health Services Administrator Salary Expectations

A Health Services Administrator can expect to earn an average salary of $100,980 (USD) per year.

The actual salary can vary significantly based on factors such as experience, level of education, and the region in which they are employed.

Additionally, the type of healthcare facility they manage, such as a hospital or a nursing home, could also influence their earnings.

 

Health Services Administrator Job Description FAQs

What qualifications does a Health Services Administrator need?

A Health Services Administrator typically needs a bachelor’s degree in health administration or a related field such as public health administration or business administration.

However, for higher-level positions, a master’s degree in one of these fields is often preferred.

Additionally, some roles may require specific licenses or certifications depending on the state or country’s regulations.

 

What are the daily duties of a Health Services Administrator?

Health Services Administrators are often responsible for planning, directing, and coordinating medical and health services.

This might include managing a specific department or an entire healthcare facility.

They might work on improving efficiency and quality in delivering healthcare services, ensuring the facility is up-to-date with laws and regulations, recruiting and managing personnel, and managing the finances of the facility, including patient fees and billing.

 

What qualities make a good Health Services Administrator?

A good Health Services Administrator possesses strong leadership skills, as they are often in charge of managing a team or an entire healthcare facility.

They also need to have excellent interpersonal and communication skills to coordinate with various healthcare professionals.

Critical thinking and problem-solving skills are also crucial for this role, as they often have to make decisions that directly impact the healthcare facility and its services.

 

What should you look for in a Health Services Administrator resume?

A Health Services Administrator resume should highlight relevant educational qualifications, professional experience in healthcare administration, and any specific certifications.

Experience in managing a healthcare facility or a department and knowledge of healthcare laws and regulations should be a plus.

Additionally, any demonstrated leadership roles, budget management skills, and project management experience should also be considered.

 

Is it challenging to hire a Health Services Administrator?

Hiring a Health Services Administrator can be challenging due to the specific qualifications and skills required for the role.

These professionals need to have a blend of healthcare knowledge, business acumen, and leadership skills, which can be difficult to find.

Furthermore, the role often involves a high level of responsibility, requiring a seasoned professional who can confidently handle the challenges that come with managing a healthcare facility.

 

Conclusion

And there you have it.

Today, we’ve illuminated the intricate role of a health services administrator.

Guess what?

It’s not just about managing healthcare systems.

It’s about shaping the future of healthcare, one strategic decision at a time.

With our in-depth health services administrator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Venture further with our job description generator. It’s your next step to precision-crafted listings or polishing your resume to perfection.

Remember:

Every decision made is a step towards better healthcare.

Let’s enhance healthcare. Together.

Reasons to Become a Health Services Administrator (Challenge Yourself Daily!)

How to Become a Health Services Administrator (Complete Guide)

Disadvantages of Being a Health Services Administrator (Patient Pressure Points)

Weird World of Work: Jobs You Didn’t Know Existed

The Human Domain: Jobs Safe from the AI Onslaught

The Joy of Jobbing: The Most Satisfying Careers in the Market

Tired of the Same Old Grind? Explore Fun Jobs That Actually Pay