HR Project Coordinator Job Description [Updated for 2025]

In the dynamic world of human resources, the role of the HR Project Coordinator is pivotal.

As businesses evolve, the demand for skilled professionals who can design, implement, and manage HR projects grows stronger.

But what exactly is expected from an HR Project Coordinator?

Whether you are:

• A job seeker trying to understand the intricacies of this position,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the complexities of human resources,

You’re in the right place.

Today, we present a customizable HR Project Coordinator job description template, crafted for effortless posting on job boards or career sites.

Let’s dive straight in.

HR Project Coordinator Duties and Responsibilities

HR Project Coordinators are responsible for coordinating the administrative functions of the Human Resources (HR) department and managing HR-related projects.

They are often the link between HR departments, employees, and external vendors.

They need to have strong organization, communication, and project management skills.

Their duties and responsibilities include:

• Coordinating and planning HR projects, such as talent acquisition, compensation and benefits, training and development, and employee relations
• Tracking project progress, identifying issues and solutions, and managing project timelines and budgets
• Collaborating with other departments to integrate HR projects and ensure they align with the company’s goals and objectives
• Communicating regularly with HR managers and team members to ensure project tasks are on track and deadlines are met
• Assisting with the development and implementation of HR policies and procedures
• Preparing and presenting reports on the status of HR projects to senior management
• Assisting with employee onboarding and training programs
• Managing and resolving HR-related inquiries or complaints
• Keeping up-to-date with the latest HR trends and best practices

 

HR Project Coordinator Job Description Template

Job Brief

We are seeking a capable and enthusiastic HR Project Coordinator to manage our HR projects and implement effective HR strategies.

The successful candidate will be in charge of coordinating project activities, ensuring that projects are completed on time, within budget, and meet high quality standards.

The role involves developing project scopes and objectives, coordinating with cross-functional teams and ensuring that all HR projects are executed smoothly and efficiently.

 

Responsibilities

• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Help prepare budgets
• Analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports

 

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner
• Hands-on experience with project management tools (e.g. Basecamp or Trello)
• BSc in Business Administration or related field
• PMP / PRINCE2 certification is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HR Project Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the HR Manager or HR Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HR Project Coordinator Do?

An HR Project Coordinator is an important part of the Human Resources team, often working within larger corporations or companies.

They can also work in HR consultancy firms or as self-employed individuals.

They are primarily responsible for coordinating and managing various HR projects, ranging from employee training and development programs to benefits administration, and recruitment initiatives.

The HR Project Coordinator works closely with other members of the HR team, as well as project stakeholders, to ensure that projects are executed efficiently and effectively.

They are involved in planning, organizing, and tracking project resources and tasks, ensuring timelines are met and the project is delivered within budget.

In addition to project management, they may also be involved in other HR functions such as policy development, employee relations, and performance management.

The HR Project Coordinator plays a critical role in ensuring the HR projects align with the overall strategic goals of the organization.

They may also be tasked with reporting on project progress and outcomes to senior management.

HR Project Coordinators often use project management software and HR information systems to perform their duties, and are expected to have excellent organizational, communication, and problem-solving skills.

 

HR Project Coordinator Qualifications and Skills

An efficient HR Project Coordinator should possess a combination of technical knowledge, interpersonal skills and organizational abilities, such as:

• Understanding of HR processes and principles to effectively coordinate HR projects and initiatives.
• Exceptional organization skills to manage multiple projects simultaneously, track progress, and ensure timely completion.
• Strong communication skills to interact with team members, stakeholders, and employees at all levels of the organization, as well as to clearly convey project objectives, updates, and feedback.
• High-level problem-solving abilities to anticipate and mitigate project-related issues, as well as to strategize and implement effective solutions.
• Proficiency in HR management software and tools to facilitate project coordination and documentation.
• Effective leadership skills to guide the project team towards meeting project goals and objectives.
• Excellent time management skills to balance the demands of multiple projects and tasks.
• Highly developed interpersonal skills to establish and maintain strong relationships within the team and across departments.

 

HR Project Coordinator Experience Requirements

Entry-level HR Project Coordinators may have 1 to 2 years of experience, often gained through an internship or part-time role in a human resources department.

They can also acquire on-the-job experience in roles such as HR Assistant, HR Administrator, or other HR-related roles.

Candidates with more than 3 years of experience have usually developed their skills and knowledge in entry-level HR roles.

They may have experience in coordinating and managing HR projects, organizing and scheduling meetings, and assisting in the implementation of HR strategies and initiatives.

Those with more than 5 years of experience may have some leadership experience in their background and may be ready for a managerial or team-lead position within HR.

They may have experience managing a team, leading HR projects from inception to completion, and making decisions that significantly impact the organization’s HR strategy.

All HR Project Coordinators are expected to have good understanding of HR functions and best practices, excellent communication abilities, and strong skills in project management.

An HR certification, such as PHR or SPHR, may also be required or preferred.

 

HR Project Coordinator Education and Training Requirements

HR Project Coordinators typically hold a bachelor’s degree in Human Resources, Business Administration, or a related field.

They should possess strong organizational, communication, and interpersonal skills, as they often act as a bridge between different departments within an organization.

In-depth knowledge of HR functions and best practices, as well as knowledge of project management principles, are usually required.

Some employers may prefer candidates with a master’s degree in HR or Business Administration, particularly for more senior positions.

Certifications, such as the Professional in Human Resources (PHR), Senior Professional in Human Resources (SPHR), or Project Management Professional (PMP) can be beneficial and may be preferred or required by some employers.

These certifications indicate a candidate’s commitment to their professional development and their ability to stay current with changing HR practices and labor legislation.

Additionally, HR Project Coordinators should be adept with HRIS or HRMS systems and should have a good understanding of data analysis and reporting.

Ongoing education and training in areas such as employment law, compensation, organizational planning, recruitment, organization development, employee relations, safety, employee engagement, and employee development are advantageous.

 

HR Project Coordinator Salary Expectations

An HR Project Coordinator earns an average salary of $61,125 (USD) per year.

This salary may fluctuate depending on factors such as level of experience, specific skills, location, and the size of the company for which they work.

 

HR Project Coordinator Job Description FAQs

What skills does an HR Project Coordinator need?

HR Project Coordinators should possess strong organizational and planning skills to ensure projects are executed effectively and efficiently.

They should also have excellent communication and interpersonal skills for interactions with other HR team members, employees, and external vendors.

Being detail-oriented and having the ability to multitask is also essential, as they will often handle multiple projects simultaneously.

 

Do HR Project Coordinators need a degree?

Most HR Project Coordinators have a bachelor’s degree in human resources, business administration, or a related field.

While it’s not always required, some employers prefer candidates with a master’s degree in human resources or an MBA.

Besides, a professional certification like a Certified Professional in Human Resources (PHR) can give candidates an edge.

 

What should you look for in an HR Project Coordinator resume?

An ideal HR Project Coordinator resume should showcase previous experience in HR project management or coordination, demonstrating the candidate’s ability to manage multiple tasks and deadlines.

The resume should highlight their communication, organizational, and problem-solving skills.

Familiarity with HR software, like HRIS or HRMS, is a plus.

 

What qualities make a good HR Project Coordinator?

A good HR Project Coordinator should be highly organized and meticulous to manage and coordinate various HR projects effectively.

They should possess excellent communication skills to liaise between different stakeholders.

Leadership skills are also important as they often lead project teams.

Patience and resilience can be crucial, as they may have to navigate through unexpected project changes and challenges.

 

What are the key responsibilities of an HR Project Coordinator?

An HR Project Coordinator is responsible for planning, coordinating, and implementing HR projects according to the requirements and deadlines.

They assist in the development of project goals and objectives, manage project timelines, and coordinate team activities.

They also monitor project progress, provide updates to stakeholders, and ensure that all projects are completed on time and within budget.

In addition, they may be involved in training and developing HR staff.

 

Is certification necessary for an HR Project Coordinator?

While certification isn’t usually a requirement, it can certainly enhance an HR Project Coordinator’s credibility and marketability.

Certifications such as the Project Management Professional (PMP) from the Project Management Institute (PMI) or the Certified Professional in Human Resources (PHR) from the HR Certification Institute (HRCI) can demonstrate a commitment to the profession and a mastery of the necessary skills and knowledge.

 

Conclusion

And there you have it.

Today, we’ve delved into the intricate world of what it truly means to be an HR Project Coordinator.

And guess what?

It’s not just about managing human resources.

It’s about shaping the team dynamics, orchestrating projects, and ensuring smoother workflow within an organization.

With our ready-made HR Project Coordinator job description template and real-life examples, you’re poised to take the next step.

But why stop there?

Immerse yourself further with our job description generator. It’s your ideal tool to create exacting job listings or fine-tuning your resume to its best version.

Remember:

Every project and every team member is a part of the bigger picture.

Let’s build that future. Together.

How to Become an HR Project Coordinator (Complete Guide)

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