Insurance Claims Notary Job Description [Updated for 2025]

In today’s interconnected world, the role of an Insurance Claims Notary has taken center stage.

As the complexity of insurance claims grows, the demand for knowledgeable professionals capable of navigating, authenticating, and processing these claims is on the rise.

But what does an Insurance Claims Notary actually do?

Whether you are:

• A job seeker trying to grasp the core responsibilities of this position,
• A hiring manager outlining the ideal candidate,
• Or simply curious about the intricate world of insurance claims notarization,

You’ve come to the right place.

Today, we present a customizable Insurance Claims Notary job description template, tailored for easy posting on job boards or career sites.

Let’s dive right into it.

Insurance Claims Notary Duties and Responsibilities

Insurance Claims Notaries play a critical role in the insurance claims process, serving as impartial witnesses to the signing of important claims documents.

They also have to ensure that the claims procedures are followed correctly, and the necessary documentation is complete and accurate.

Their duties and responsibilities include:

• Verifying the identity of individuals involved in the signing of insurance claims documents
• Ensuring the parties involved are signing the documents willingly and are aware of the contents of the documents
• Reviewing insurance claims documents for completeness and accuracy
• Ensuring all signed insurance claims documents are notarized properly
• Keeping a record of all notarized documents
• Ensuring the confidentiality and secure handling of all insurance claims documents
• Communicating with insurance claims adjusters and other relevant parties during the claims process
• Traveling to various locations, as needed, to notarize documents
• Maintaining up-to-date knowledge about notary law and insurance claims processing

 

Insurance Claims Notary Job Description Template

Job Brief

We are looking for a detail-oriented and professional Insurance Claims Notary to join our team.

The Insurance Claims Notary is responsible for authenticating and witnessing signatures on insurance documents, verifying the identities of those involved, and ensuring all paperwork is properly completed.

Candidates should possess a thorough understanding of insurance claim procedures and documentation, as well as notary public duties and ethics.

The ideal candidate is highly organized, meticulous, and possesses excellent communication skills.

 

Responsibilities

• Authenticate and witness signatures on insurance documents
• Verify the identities of individuals signing the documents
• Ensure all paperwork is properly completed and compliant with company policies and regulatory standards
• Manage and maintain notary documentation and records
• Review claim forms and related documents for completeness and accuracy
• Communicate with claimants, insurers, and other involved parties as needed
• Provide timely and accurate notary services
• Stay updated on notary laws and regulations

 

Qualifications

• Proven work experience as a Notary Public, preferably within the insurance industry
• Knowledge of insurance claims and related documentation
• Strong attention to detail and organization skills
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and priorities
• Current Notary Public commission
• High school diploma; additional qualifications in Insurance or relevant field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Insurance Claims Notary
• Work Environment: Office setting. Some local travel may be required for notarization appointments.
• Reporting Structure: Reports to the Claims Manager or equivalent.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Insurance Claims Notary Do?

An Insurance Claims Notary is a professional who works closely with insurance companies, claimants, and other involved parties to authenticate important documents involved in an insurance claim.

Their primary role is to verify the identities of individuals involved in the claim, ensuring the integrity of the process.

This involves checking forms of identification and witnessing the signing of important documents.

Insurance Claims Notaries also ensure that the individuals signing the documents are doing so willingly and are aware of the contents of the documents.

They are responsible for affixing their notary seal on documents to validate them, which is a crucial step in the claims process.

This seal provides an assurance that the documents have been properly executed.

Furthermore, Insurance Claims Notaries are often tasked with keeping detailed records of all notarized documents.

They may also be asked to provide copies of these records to the insurance companies or other involved parties for further verification.

In some cases, they may also act as a neutral third party during the settlement of disputes in insurance claims.

 

Insurance Claims Notary Qualifications and Skills

A proficient Insurance Claims Notary should possess the following skills and qualifications to effectively fulfil their job role:

• Excellent knowledge of insurance claims, including understanding of insurance laws and regulations, claim settlement strategies, and different types of insurance policies.
• Strong organizational skills to manage and oversee multiple claims files simultaneously, ensuring each claim is handled accurately and in a timely manner.
• Superior attention to detail to ensure accurate documentation of insurance claims and to detect fraudulent claims.
• Outstanding interpersonal skills to communicate effectively with claimants, insurance adjusters, and other involved parties, ensuring all information is clearly understood.
• Strong negotiation skills to settle disputes between claimants and insurance companies, seeking fair resolution for all parties involved.
• Proficiency in using computer systems and software for claim processing and record keeping.
• Certification or licensure as a notary public in the working state or region.
• Proficient in maintaining confidentiality and adhering to ethical standards while dealing with sensitive and personal information.
• Problem-solving skills to effectively address and resolve issues that may arise during the claims process.
• Customer service skills for interacting with claimants, addressing their concerns, and providing a positive experience.

 

Insurance Claims Notary Experience Requirements

Becoming an Insurance Claims Notary often requires a minimum of two years of experience in the insurance industry, preferably with exposure to the claims process.

This experience can be gained through roles such as Claims Processor, Claims Adjuster, or other related insurance positions.

In addition to industry experience, candidates must also have a solid understanding of insurance laws and regulations.

This can be gained through professional experience, coursework, or specific training programs.

For those looking to move into more senior or specialized roles, such as a Senior Insurance Claims Notary or a Claims Examiner, additional years of experience are often required.

These individuals typically have five or more years of experience in the field, including experience in supervising or managing a team.

Moreover, all Insurance Claims Notaries must be commissioned as a notary public, which requires meeting your state’s eligibility requirements, completing a training course, and passing an exam.

Some states also require notaries to gain experience through an apprenticeship before they can work independently.

Lastly, experience with customer service and communications, as well as strong attention to detail and organizational skills, are highly valuable in this role, as Insurance Claims Notaries interact regularly with claimants and other insurance professionals, and must accurately document and process claims.

 

Insurance Claims Notary Education and Training Requirements

Insurance Claims Notaries typically have a high school diploma or equivalent, along with specific professional training in notarial practices.

This professional training usually comes in the form of a notary public course offered by many colleges, universities, or online providers.

These courses cover notary law, ethical obligations and liabilities, and the proper execution of notarial acts.

After completing the training, individuals must pass a state-administered exam to become a commissioned notary public.

The requirements for the exam vary by state but generally include being at least 18 years old, being a legal resident of the state, and having no criminal record.

Insurance Claims Notaries also need an understanding of insurance claim processes, which may require further training or experience in the insurance field.

Continuing education courses and renewing the notary commission periodically are also required in most states.

This ensures that the notary is updated with the latest laws and regulations.

Some Insurance Claims Notaries may also choose to earn a Certified Notary Signing Agent certification.

This provides additional credibility and may open up more job opportunities.

Notaries are also expected to have excellent organizational, communication, and customer service skills as they often deal directly with claimants.

 

Insurance Claims Notary Salary Expectations

An Insurance Claims Notary can expect to earn an average salary of $57,960 (USD) per year.

The actual income may fluctuate based on factors such as years of experience, certifications, the state in which they work, and the specific company that employs them.

 

Insurance Claims Notary Job Description FAQs

What skills does an Insurance Claims Notary need?

Insurance Claims Notaries should have excellent attention to detail to accurately review, process, and notarize insurance claims.

They should also possess strong communication skills, as they interact with insurance claimants, witnesses, and insurance representatives.

Additionally, they must have good organization and multitasking skills to manage multiple claims simultaneously.

 

Do Insurance Claims Notaries need a degree?

While a degree is not mandatory to become an Insurance Claims Notary, having a degree in fields such as business, law, or finance can be beneficial.

All states in the U.S require notaries to be commissioned by the state, which usually involves taking a course, passing an exam, and undergoing a background check.

 

What should you look for in an Insurance Claims Notary resume?

In an Insurance Claims Notary resume, first ensure they are commissioned as a notary in the state they’ll work in.

Then, look for experience in dealing with insurance claims and familiarity with relevant laws and regulations.

Strong administrative and clerical skills are essential, as are excellent communication and interpersonal skills.

 

What qualities make a good Insurance Claims Notary?

A good Insurance Claims Notary is trustworthy, ethical, and impartial, ensuring all documentation is handled with integrity.

They should also be detail-oriented and organized to manage multiple claims and meet deadlines.

Effective communication skills are essential for interacting with various parties involved in the claims process.

 

How do Insurance Claims Notaries verify documents?

Insurance Claims Notaries verify documents by checking the identity of the signatories, ensuring they understand the contents of the document, and witnessing the signing.

They then affix their official seal or stamp to complete the notarization.

Notaries may also need to keep a log of all notarizations to maintain a record of their actions.

 

What are the daily duties of an Insurance Claims Notary?

Typically, an Insurance Claims Notary’s day may include reviewing and processing claims, liaising with insurance representatives, verifying the identities of signatories, witnessing the signing of documents, and affixing their seal or stamp to notarize documents.

They may also need to maintain records of all notarizations and other relevant documentation.

 

Conclusion

And there we have it.

Today, we’ve taken a deep dive into the world of insurance claims notary.

Surprise, surprise!

It’s not just about signing documents.

It’s about providing a critical service in the insurance industry, one claim at a time.

With our comprehensive insurance claims notary job description template and real-world examples, you’re all set to take that leap.

But why limit yourself?

Explore further with our job description generator. It’s your next step to creating precise job listings or fine-tuning your resume to perfection.

Remember:

Every signed claim is a part of a bigger story.

Let’s navigate that future. Together.

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