Inventory Controller Job Description [Updated for 2025]

In the world of logistics and supply chain management, the role of an inventory controller is indispensable.

As businesses continue to grow and evolve, so does the demand for proficient individuals who can effectively manage, organize, and oversee inventory systems.

But let’s delve deeper: What exactly is expected from an inventory controller?

Whether you are:

• A job seeker aiming to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of inventory control,

You’re in the right place.

Today, we present a customizable inventory controller job description template, crafted for easy posting on job boards or career sites.

Let’s dive straight in.

Inventory Controller Duties and Responsibilities

Inventory Controllers manage and organize stock, often in a warehouse setting.

They are responsible for keeping an accurate account of inventory, ordering supplies, and predicting future inventory needs.

Their daily duties and responsibilities include:

• Maintaining accurate inventory records
• Coordinating with warehouse, purchasing and sales staff to manage inventory levels
• Performing regular inventory audits to ensure accuracy
• Creating and implementing inventory control procedures and best practices
• Forecasting supply needs based on trends and demand patterns
• Processing and documenting damaged inventory and coordinating repairs or disposal
• Identifying and resolving discrepancies between inventory records and physical counts
• Ensuring compliance with relevant laws and regulations related to inventory control
• Working with logistics and supply chain professionals to optimize inbound and outbound inventory logistics
• Using inventory management software and systems to track and analyze inventory trends and performance

 

Inventory Controller Job Description Template

Job Brief

We are searching for a detail-oriented, analytical Inventory Controller to manage our inventory operations.

The responsibilities include maintaining inventory levels, making sound decisions about inventory movement, and monitoring inventory data.

The ideal candidate has a deep understanding of inventory management, procurement processes, and logistics.

The role of the Inventory Controller is to ensure that our business maintains sufficient stock levels to meet demand, analyzes purchasing and sales patterns, and anticipates potential inventory issues.

 

Responsibilities

• Maintain and update inventory records.
• Develop and implement inventory control procedures and best practices.
• Monitor and report on inventory levels, deliveries, and shortages.
• Coordinate and manage regular physical inventory audits.
• Place and receive inventory orders, manage shipping and delivery processes.
• Coordinate with warehouse staff to ensure proper storage and distribution of inventory.
• Forecast supply and demand to prevent overstocking and running out-of-stock.
• Analyze different suppliers to obtain the best cost-effective deals.
• Prepare detailed reports on inventory operations, stock levels, and adjustments.
• Evaluate new inventory to ensure it’s ready for shipment.
• Collaborate with other teams to ensure business goals are met.

 

Qualifications

• Proven work experience as an Inventory Controller, Inventory Manager or similar role.
• Good understanding of supply chain procedures.
• Active participation in inventory audits.
• Excellent knowledge of data analysis and forecasting methods.
• Working knowledge of inventory management software.
• Ability to accurately track inventory and create reports.
• An analytical mind with strong attention to detail.
• Outstanding organizational and planning skills.
• Excellent communication and leadership abilities.
• BSc degree in Business Administration, Logistics or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Inventory Controller
• Work Environment: Warehouse setting with some office work. Some travel may be required for vendor meetings or site visits.
• Reporting Structure: Reports to the Supply Chain Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $55,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Inventory Controller Do?

Inventory Controllers, also known as Inventory or Stock Controllers, work in a variety of industries, where they manage and maintain the inventory levels of a business.

They are responsible for monitoring and reporting on the company’s inventory levels, ordering new items as needed, and overseeing the storage of products.

Their primary duty is to ensure that the company’s supply chain runs smoothly and cost-effectively.

They do this by creating detailed inventory reports, coordinating with the sales and purchasing departments to predict future needs, and managing relationships with suppliers.

Inventory Controllers are also responsible for performing regular audits to verify the accuracy of the inventory records, identifying discrepancies, and implementing solutions to rectify them.

They also play a crucial role in loss prevention by implementing inventory tracking systems and addressing any theft or damage issues promptly.

In addition to these tasks, they are often tasked with training staff on inventory procedures and implementing the latest inventory management software.

Their role is crucial to minimizing costs, preventing stockouts or overstock situations, and ensuring the timely delivery of products to customers.

 

Inventory Controller Qualifications and Skills

An Inventory Controller should possess a combination of technical knowledge, analytical skills, and managerial acumen.

Key qualifications and skills for this role include:

• Proficiency in inventory management software to accurately track inventory levels, create purchase orders, and report on inventory status
• Strong analytical and problem-solving skills to identify discrepancies in inventory data and devise effective solutions
• Excellent attention to detail for maintaining accurate records of purchased goods, supplies and materials
• Good numerical skills for calculating costs, quantities, and other related inventory metrics
• Effective communication skills for interfacing with suppliers, warehouse staff, and management on inventory needs and issues
• Ability to work under pressure and manage multiple tasks, ensuring the smooth running of inventory-related operations
• Understanding of supply chain procedures and experience in forecasting and budgeting
• Strong organizational and planning skills to efficiently manage warehouse space and keep track of stock movement

 

Inventory Controller Experience Requirements

Inventory Controllers typically require at least 2 to 3 years of experience in inventory control or related fields.

This experience may be obtained through full-time roles, part-time jobs, or internships in warehouses, retail stores, or any industry that manages large volumes of goods.

Entry-level candidates may start in roles such as Inventory Clerk or Warehouse Associate, which offer opportunities to gain practical knowledge about inventory management, stock control, and logistics.

Candidates with 3 to 5 years of experience often have a firm grasp of inventory management software, tracking systems and forecasting techniques.

They might also have experience with data analysis, which is crucial for predicting inventory needs and preventing shortages or excesses.

Those with more than 5 years of experience often have leadership experience, having managed teams in roles such as Warehouse Supervisor or Logistics Manager.

They would have developed advanced skills in inventory management and control, and may be ready for a senior or managerial position within inventory control.

In addition to these experience requirements, an Inventory Controller would greatly benefit from experience with specific inventory management software, such as QuickBooks or Oracle, and a basic understanding of supply chain and procurement processes.

 

Inventory Controller Education and Training Requirements

An Inventory Controller generally requires a minimum of a high school diploma or equivalent.

However, many employers prefer candidates with an associate’s degree or bachelor’s degree in fields such as business administration, supply chain management or similar disciplines.

Inventory Controllers should have a strong understanding of inventory management principles, warehousing, and logistics.

They also need to be proficient in inventory management software and database systems, and often require knowledge in specific software like SAP, Oracle, or other ERP systems.

In addition, certification from an accredited supply chain or inventory management organization can be beneficial.

The Certified in Production and Inventory Management (CPIM) from APICS is one such certification that is highly valued.

Ongoing training is usually required as new inventory management technologies, regulations, and best practices continue to evolve.

Strong mathematical, analytical, and problem-solving skills are also essential for this role.

Experience in a related field, like warehouse operations or logistics, may also be preferred or required by some employers.

 

Inventory Controller Salary Expectations

The average salary for an Inventory Controller is $48,000 (USD) per year.

The actual salary an Inventory Controller receives can vary based on factors such as industry, years of experience, and geographic location.

 

Inventory Controller Job Description FAQs

What skills does an Inventory Controller need?

Inventory Controllers need strong analytical and problem-solving skills to manage stock levels and address any issues related to inventory.

They should possess excellent organizational skills to keep track of inventory and data management.

Good communication and negotiation skills are also important to interact with suppliers, internal teams, and sometimes customers.

 

Do Inventory Controllers need a degree?

While not always necessary, many employers prefer Inventory Controllers to have a degree in Business, Supply Chain Management, or a related field.

However, relevant work experience in inventory control or a similar role may also be sufficient.

Some roles may require specific certifications in inventory management.

 

What should you look for in an Inventory Controller resume?

Key things to look for in an Inventory Controller resume include experience in inventory management, data analysis, and supply chain management.

Proficiency in inventory management software and databases is also important.

Relevant certifications or qualifications can be a bonus.

 

What qualities make a good Inventory Controller?

A good Inventory Controller is detail-oriented, ensuring that inventory records are accurate and updated.

They should be proactive, able to anticipate supply needs, and address any inventory issues promptly.

Effective time management and the ability to perform under pressure are also crucial traits.

 

Is it difficult to hire Inventory Controllers?

The difficulty in hiring Inventory Controllers largely depends on the specific requirements of the role and the availability of qualified candidates.

However, as the role is quite specialized, it can be challenging to find candidates with the necessary experience and skills.

Offering competitive salaries and opportunities for professional development can attract quality candidates.

 

Conclusion

And there you have it.

Today, we’ve shed light on what it truly means to be an Inventory Controller.

Surprise, surprise!

It’s not just about counting stock.

It’s about navigating the complex world of supply chain management, one inventory update at a time.

Armed with our comprehensive Inventory Controller job description template and real-world examples, you’re ready to take a step ahead.

But why halt the momentum?

Unearth more with our job description generator. It’s your key to creating meticulous job listings or fine-tuning your resume to the highest degree.

Remember:

Every inventory item is a crucial part of the larger supply chain.

Let’s master that chain. Together.

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