IT Project Coordinator Job Description [Updated for 2025]

In the era of digital transformation, the role of IT Project Coordinators is becoming increasingly critical.

As technology evolves, the demand for professionals who can effectively manage, guide, and protect our digital projects is escalating.

But let’s delve deeper: What’s truly expected from an IT Project Coordinator?

Whether you are:

• A job seeker wanting to understand the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of IT project coordination,

You’ve come to the right place.

Today, we present a customizable IT Project Coordinator job description template, structured for effortless posting on job boards or career sites.

Let’s dive straight into it.

IT Project Coordinator Duties and Responsibilities

IT Project Coordinators manage and oversee all aspects of a project to ensure it is completed on time and within budget.

They play a key role in project planning, risk management, and project execution.

They have the following duties and responsibilities:

• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Help prepare budgets
• Analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports

 

IT Project Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented, organized IT Project Coordinator to join our team.

The IT Project Coordinator will work directly with the project manager to ensure that all projects are delivered on time, within scope, and within budget.

The role includes coordinating project schedules, resources, equipment, and information.

Our ideal candidate is familiar with project management methodologies and has hands-on experience coordinating multiple IT projects from the planning phase through implementation.

 

Responsibilities

• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests
• Manage risks and opportunities

 

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Experience in coordinating and managing technical projects
• Excellent knowledge of IT infrastructure and software development
• Proficiency in project management software tools
• Ability to work with different levels of staff across different departments
• BSc degree in Computer Science, Information Technology, or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: IT Project Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the IT Project Manager or IT Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $78,000 minimum to $108,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an IT Project Coordinator Do?

An IT Project Coordinator is a professional who oversees the execution of IT projects within an organization.

They are responsible for creating detailed project plans, which involve defining the scope, goals, required tasks, timelines, and resources needed for each project.

IT Project Coordinators work closely with various stakeholders, including project managers, IT technicians, and other departments to ensure that all IT projects are completed on time, within budget, and meet the set standards of quality.

Their role involves coordinating all aspects of the project, such as assigning tasks to team members, tracking the progress of the project, identifying and managing potential risks, and communicating project updates to all relevant parties.

They are also involved in the testing and implementation phases of the project, ensuring that the final product meets the initial project goals and client expectations.

Furthermore, they may be responsible for maintaining project documentation and handling any issues that arise during the project lifecycle.

 

IT Project Coordinator Qualifications and Skills

An IT Project Coordinator is expected to possess a variety of technical and soft skills, as well as a firm grasp of industry knowledge, to effectively oversee and coordinate IT projects.

These include:

• Strong project management skills to plan, execute and monitor projects, ensuring they are completed on time and within budget.
• Proficient in IT hardware, software, networks and data centres to understand the scope of the project and solve any technical issues that may arise.
• Superior communication skills to effectively liaise with team members, stakeholders, and clients and to clearly articulate project objectives, progress, and outcomes.
• Exceptional problem-solving skills to anticipate potential obstacles and devise effective solutions in a timely manner.
• Highly analytical with an ability to interpret complex data, identify trends and make informed decisions that benefit the project.
• Excellent organisational skills to manage multiple tasks, prioritise effectively, and keep detailed project records.
• Demonstrated leadership skills to motivate, guide and manage the project team to achieve project goals.
• Understanding of IT standards, compliance issues, and risk management to ensure project aligns with company and industry regulations.

 

IT Project Coordinator Experience Requirements

Entry-level IT Project Coordinators typically have 1 to 2 years of experience, often gained through internships or part-time roles in IT project management or related fields.

They may have experience in roles such as IT Support Specialist, Project Assistant, or IT Analyst, which provide a basis for understanding the IT project life cycle.

Candidates with 2 to 5 years of experience usually have a good understanding of project management methodologies and IT systems.

They often gain this experience in roles such as Junior Project Manager, IT Consultant, or Business Analyst.

In these roles, they develop key skills such as project planning, resource allocation, risk management, and stakeholder communication.

IT Project Coordinators with more than 5 years of experience often have a record of successfully coordinating and completing multiple IT projects.

They may also have experience leading teams and managing large-scale IT projects.

These experienced professionals are often ready for senior or managerial roles within IT project management.

 

IT Project Coordinator Education and Training Requirements

IT Project Coordinators typically possess a bachelor’s degree in computer science, information technology or a related field.

These programs equip coordinators with technical knowledge, as well as skills in project management, problem-solving, and team coordination.

While a bachelor’s degree is often sufficient for entry-level roles, some employers may prefer candidates with a master’s degree in a related field for more advanced positions.

In addition to formal education, IT Project Coordinators often require a solid background in various aspects of IT, such as networking, software development, and database management.

Certain positions may also demand professional certifications, such as the Project Management Professional (PMP) certification, Certified IT Project Manager (CITPM), or the CompTIA Project+ certification.

These certificates demonstrate the individual’s competence in planning and managing IT projects.

Experience is highly valued in this role, and many IT Project Coordinators gain experience by working in IT departments or on IT projects before stepping into the role.

Continued professional development is crucial in this rapidly changing industry.

Therefore, IT Project Coordinators are encouraged to engage in ongoing learning to stay updated with the latest technological advancements and project management methodologies.

 

IT Project Coordinator Salary Expectations

An IT Project Coordinator earns an average salary of $68,786 (USD) per year.

This salary may vary based on factors such as the individual’s level of experience, educational background, location, and the size and type of the employing company.

 

IT Project Coordinator Job Description FAQs

What skills does an IT Project Coordinator need?

IT Project Coordinators need to have strong organizational and multitasking skills, as they often handle multiple tasks and projects at the same time.

They should be able to communicate effectively, both verbally and in writing, to liaise between different teams.

IT Project Coordinators should also have good problem-solving skills, a deep understanding of IT systems and processes, and experience with project management tools and methodologies.

 

Do IT Project Coordinators need a degree?

Most IT Project Coordinators hold a bachelor’s degree in IT, computer science, or a related field.

However, some companies might consider candidates with significant work experience in lieu of formal education.

Additionally, certifications in project management, such as the Project Management Professional (PMP) certification, can be beneficial.

 

What should you look for in an IT Project Coordinator’s resume?

Look for a degree in a relevant field or equivalent work experience, along with a demonstrated ability to manage projects.

It’s beneficial if the candidate has familiarity with project management software and methodologies.

Experience with IT infrastructures and processes is also important.

Finally, look for evidence of good communication skills, as IT Project Coordinators often act as a bridge between technical and non-technical teams.

 

What qualities make a good IT Project Coordinator?

A good IT Project Coordinator is detail-oriented and able to manage multiple tasks or projects at once.

They should be able to work effectively under pressure and adapt to changing circumstances.

As they often work with different teams, it’s also important for them to be good team players.

They should also have good analytical skills to understand project requirements and foresee potential issues.

 

Is it challenging to hire IT Project Coordinators?

Hiring an IT Project Coordinator can be challenging as the role requires a unique mix of technical knowledge and project management skills.

Many IT professionals specialize in either one or the other, so finding a candidate with a strong balance of both can be difficult.

Offering competitive salaries and opportunities for career growth can help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve illuminated the intriguing role of an IT Project Coordinator.

And guess what?

It’s not just about managing tech projects.

It’s about orchestrating the symphony of digital transformation, one project at a time.

With our definitive IT Project Coordinator job description template and real-world examples, you’re all set to pave your way.

But why pause there?

Explore further with our job description generator. It’s your ultimate tool for creating precise job listings or tailoring your resume to perfection.

Remember:

Every project is a building block of the bigger digital landscape.

Let’s shape that future. Together.

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