Leasing Administrator Job Description [Updated for 2025]

In the fast-paced world of property management, the role of a leasing administrator continues to grow in significance.

As the real estate industry evolves, so does the demand for proficient professionals who can manage, streamline, and uphold our leasing operations.

But let’s delve deeper: What’s truly expected from a leasing administrator?

Whether you are:

• A job seeker wanting to understand the nuances of this role,
• A hiring manager outlining the ideal candidate,
• Or simply curious about the intricacies of leasing administration,

You’re in the right place.

Today, we present a customizable leasing administrator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Leasing Administrator Duties and Responsibilities

Leasing Administrators are responsible for overseeing and coordinating all aspects of leasing management for a real estate property.

They are the primary point of contact for prospective tenants and are responsible for ensuring that the property is always at its highest occupancy level.

Their duties and responsibilities include:

• Developing and implementing leasing plans to attract new tenants
• Coordinating showings of the property to prospective tenants
• Negotiating lease terms and conditions with prospective tenants
• Ensuring all leasing agreements are completed accurately and in a timely manner
• Collecting and managing all rental payments
• Maintaining accurate and up-to-date records of all leasing activities
• Resolving any issues or complaints from tenants in a professional and timely manner
• Conducting regular inspections of the property to ensure it is well-maintained
• Working closely with property management to ensure tenant satisfaction and retention
• Keeping up to date with market trends and competitor activity

 

Leasing Administrator Job Description Template

Job Brief

We are seeking a professional and organized Leasing Administrator to manage all aspects of leasing administrative duties.

Your role will include maintaining property rentals, marketing and filling vacancies, screening prospective tenants, enforcing leases, and ensuring all procedures comply with legal requirements.

An effective leasing administrator should have strong interpersonal and coordination skills and be able to effectively communicate with tenants, property owners, and staff.

 

Responsibilities

• Prepare and administer leasing contracts
• Ensure proper maintenance and inspection of leased properties
• Screen potential tenants and process rental applications
• Communicate with tenants regarding property rules and regulations
• Coordinate property repairs and maintenance with service providers
• Handle and resolve tenant complaints and issues
• Perform regular financial reporting related to leasing activities
• Assist in marketing and advertising available properties

 

Qualifications

• Proven work experience as a Leasing Administrator, Leasing Agent or relevant role
• Knowledge of real estate law and leasing practices
• Working knowledge of property management software
• Strong analytical and negotiation skills
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• High school diploma; degree from a vocational school or BSc/BA in Business Administration or Real Estate is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Leasing Administrator
• Work Environment: This role typically works in an office setting with regular visits to properties. Some weekend and evening work may be required.
• Reporting Structure: Reports to the Property Manager or Leasing Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Leasing Administrator Do?

Leasing Administrators typically work for real estate companies, property management firms or any organization that deals with property leasing.

Their primary role involves managing and overseeing all aspects of leasing properties.

This includes advertising available properties, screening potential tenants, and handling lease negotiations.

They are responsible for preparing lease agreements, ensuring they comply with all local and national laws.

This includes stipulations about rent, security deposits, and terms of occupancy or usage.

Leasing Administrators may also be responsible for collecting rent, managing tenant complaints, coordinating property maintenance and repairs, and conducting regular inspections.

In some cases, they may also be involved in the eviction process if tenants violate their lease agreements.

Their overall goal is to ensure a smooth and efficient leasing process while maintaining positive relationships with tenants and maximizing the profitability of their properties.

 

Leasing Administrator Qualifications and Skills

A competent Leasing Administrator should have the skills and qualifications that correspond with the job demands, such as:

• Strong negotiation skills to finalize rental agreements beneficial for both tenant and property owner.
• Excellent knowledge of leasing rules and regulations as well as property management to ensure compliance with all local, state, and federal regulations and fair housing laws.
• Exceptional interpersonal skills to connect and communicate effectively with tenants, property owners, and team members.
• Outstanding organization and multitasking abilities to manage multiple leases, inspections, and maintenance requests at the same time.
• Excellent communication skills to clearly explain lease terms, property rules, and any relevant property information to tenants.
• Customer service skills essential in addressing tenant inquiries, resolving complaints, and ensuring tenant satisfaction.
• Strong numerical and analytical skills for calculating rent adjustments, lease renewals, and property management costs.
• Proficiency in property management software and tools to maintain records, generate reports, and facilitate communication between tenants and property owners.

 

Leasing Administrator Experience Requirements

Entry-level Leasing Administrators may have 1 to 2 years of experience, often acquired through an internship or part-time role in property management or real estate.

These professionals may also gain practical experience through roles such as Leasing Consultant, Leasing Agent or Property Management Assistant.

Candidates with more than 3 years of experience typically have developed their skills in leasing administration, property management and tenant relations.

They might have worked in roles such as Leasing Manager or Property Manager.

Those with more than 5 years of experience usually have in-depth knowledge of leasing laws and regulations, excellent negotiation skills, and may have some supervisory experience.

They might be ready for senior or managerial roles in leasing administration or property management.

In addition, many employers prefer candidates with a real estate license, which requires both coursework and experience in the field.

This demonstrates a comprehensive understanding of the leasing process, as well as a commitment to the profession.

 

Leasing Administrator Education and Training Requirements

Leasing Administrators typically require a bachelor’s degree in business administration, real estate or a related field.

They should have a strong understanding of property management, customer service and financial principles.

Coursework that covers law, finance, marketing, and sales is also beneficial.

In addition to the formal education, most employers require at least a few years of experience in leasing or property management.

The role of a Leasing Administrator often requires knowledge in specific software programs relevant to real estate and property management.

Therefore, familiarity with such systems can be beneficial.

Some employers may prefer candidates who hold professional certifications, such as Certified Property Manager (CPM) or Certified Apartment Manager (CAM).

These certifications can be obtained through professional organizations and often require continuing education to maintain.

Finally, since this role involves a lot of interaction with potential tenants and property owners, excellent communication and interpersonal skills are required.

Ongoing professional development and learning are essential to stay updated with the latest laws and regulations in the property management sector.

 

Leasing Administrator Salary Expectations

A Leasing Administrator earns an average salary of $45,983 (USD) per year.

However, this may fluctuate based on factors like the level of experience, the size and location of the property being managed, and the company that the administrator is working for.

 

Leasing Administrator Job Description FAQs

What skills does a Leasing Administrator need?

A Leasing Administrator should have excellent communication and customer service skills to interact with tenants and address their queries and concerns.

They should possess organizational skills to manage paperwork, scheduling, and rent collection.

A good understanding of real estate law and leasing practices is also essential.

Basic accounting knowledge for handling rents, deposits, and fees can be beneficial.

 

Do Leasing Administrators need a degree?

Leasing Administrators typically need a high school diploma or equivalent, but a degree in business administration, real estate, or a related field can be advantageous.

Some companies may prefer candidates with Certified Property Manager (CPM) or similar certifications.

 

What should you look for in a Leasing Administrator resume?

A Leasing Administrator’s resume should highlight experience in property management, real estate, or a related field.

Look for skills in customer service, communication, and organization.

Experience with property management software can be a plus.

They should also have a strong understanding of leasing laws and regulations.

 

What qualities make a good Leasing Administrator?

A good Leasing Administrator should be detail-oriented and have the ability to multi-task, as they often manage multiple properties or tenants.

They should be good communicators, able to negotiate leases and address tenant concerns effectively.

Strong organizational skills are also important, as they are often responsible for managing lease agreements, rent collections, and property maintenance schedules.

 

Is it difficult to hire a Leasing Administrator?

Hiring a Leasing Administrator can be challenging due to the specific skill set required.

Candidates need a blend of customer service, negotiation, organization, and basic accounting skills.

Understanding of real estate law and property management can also be necessary, making the pool of qualified candidates smaller.

As such, offering competitive salaries and benefits can help attract the right talent.

 

Conclusion

And there we have it.

Today, we’ve unraveled the intricacies of what it truly means to be a Leasing Administrator.

Surprise, surprise?

It’s not just about managing leases.

It’s about crafting seamless rental experiences and ensuring smooth property operations, one lease agreement at a time.

Armed with our quintessential Leasing Administrator job description template and real-world examples, you’re poised to make your next move.

But why halt your momentum?

Delve further with our job description generator. It’s your go-to tool for constructing razor-sharp listings or refining your resume to sheer perfection.

Remember:

Every lease agreement is part of a bigger narrative.

Let’s shape that narrative. Together.

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