Long-Term Care Administrator Job Description [Updated for 2025]

In the era of an aging population, the role of long-term care administrators has never been more critical.

Healthcare progresses, and with each development, the call for competent leaders who can manage, improve, and uphold our long-term care facilities escalates.

But let’s delve deeper: What’s truly expected from a long-term care administrator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the ideal candidate,
• Or simply interested in the inner workings of long-term care administration,

You’ve come to the right place.

Today, we present a customizable long-term care administrator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Long-Term Care Administrator Duties and Responsibilities

Long-Term Care Administrators oversee the operations of facilities that provide extended care to elderly and disabled patients.

They ensure that the facility adheres to local, state, and federal regulations, as well as implement programs to provide quality care to residents.

Their daily duties and responsibilities include:

• Oversee the day-to-day operations of the long-term care facility
• Ensure the facility complies with local, state, and federal regulations and standards
• Implement and manage care programs for residents and monitor their effectiveness
• Coordinate with the medical staff to ensure residents receive appropriate and necessary care
• Manage budgets, including tracking expenses and seeking efficient ways to cut costs
• Recruit, hire, train and supervise staff
• Handle patient admissions and coordinate discharge planning
• Address complaints and resolve problems related to patient care
• Communicate with families and residents about care plans and updates
• Ensure the facility is clean, safe, and comfortable for residents
• Participate in continuing education and professional development opportunities

 

Long-Term Care Administrator Job Description Template

Job Brief

We are seeking a dedicated and experienced Long-Term Care Administrator to oversee the daily operations of our long-term care facility.

Your role will include ensuring compliance with healthcare laws and regulations, managing staff, and coordinating patient services.

Our ideal candidate possesses deep knowledge of the long-term care system, excellent leadership and organizational skills, and a compassionate nature.

The objective of the Long-Term Care Administrator is to manage and lead the team to provide high-quality care and services to the residents of our facility.

 

Responsibilities

• Oversee the day-to-day operations of the long-term care facility.
• Ensure the facility is in compliance with federal, state, and local regulations and standards.
• Hire, train, and supervise staff, promoting a positive and productive work environment.
• Develop and implement policies and procedures for the delivery of patient services.
• Coordinate with medical professionals and departments to ensure quality patient care and services.
• Manage the facility budget and implement cost control measures.
• Handle patient and staff issues, providing solutions to problems as they arise.
• Conduct regular inspections of the facility to ensure it is safe, clean, and comfortable for patients.
• Develop and maintain relationships with patients’ families and the community.
• Assist in the planning and execution of quality improvement initiatives.

 

Qualifications

• Proven experience as a Long-Term Care Administrator or in a similar role.
• Knowledge of long-term care management and governing regulations.
• Strong leadership and organizational skills.
• Excellent communication and interpersonal skills.
• Compassionate and patient with excellent problem-solving skills.
• Ability to manage budgets and resources effectively.
• Bachelor’s degree in Health Services Administration or related field.
• State licensure as a Nursing Home Administrator.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Long-Term Care Administrator
• Work Environment: Long-term care facility setting. Some travel may be required for meetings or trainings.
• Reporting Structure: Reports to the Board of Directors or designated superior.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $85,000 minimum to $140,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Long-Term Care Administrator Do?

Long-Term Care Administrators typically work in various healthcare settings such as nursing homes, assisted living facilities, and other long-term care centers.

Their primary role is to ensure the smooth functioning of the facility and to provide quality care to the residents.

They are responsible for overseeing the daily operations of the facility, including managing staff, ensuring the facility meets health and safety standards, and coordinating and implementing healthcare services for the residents.

Long-Term Care Administrators play a significant role in budgeting and financial management of the facility.

They prepare budget reports, monitor expenditure, and make necessary financial decisions to maintain the financial stability of the facility.

They also liaise with medical professionals, social workers, and family members of the residents to ensure that the care plans are effectively carried out.

They also deal with any issues or complaints that may arise regarding the care or services provided.

Regularly updating policies and procedures, ensuring the facility complies with state and federal regulations, and maintaining a positive and respectful environment for both staff and residents are also part of their duties.

Long-Term Care Administrators also play a significant role in the recruitment, training, and development of staff.

They ensure that all employees are properly trained and have the necessary skills to care for the residents.

In case of emergencies or crisis situations, Long-Term Care Administrators are responsible for implementing crisis management plans and ensuring the safety and well-being of all residents and staff.

They also make sure that the facility’s operations continue with minimal disruptions.

 

Long-Term Care Administrator Qualifications and Skills

A proficient Long-Term Care Administrator should possess the skills and qualifications that align with the job’s demanding nature, such as:

• Strong leadership and management skills to effectively oversee the operations of a long-term care facility, ensuring quality care for all residents.
• Excellent interpersonal and communication skills to interact with residents, their families, medical professionals, and facility staff.
• Understanding of healthcare regulations, compliance, and standards to ensure the facility meets all legal and regulatory requirements.
• Financial management skills to manage the facility’s budget, control costs, and make decisions about resource allocation.
• Problem-solving and decision-making skills to address issues that arise in the operation of the facility and to make decisions that enhance the quality of care.
• Ability to handle stressful situations and manage crisis effectively, maintaining the safety and well-being of the residents.
• Knowledge of long-term care management, including resident admission processes, care planning, health and safety protocols, and end-of-life care.
• Empathy and compassion to understand the needs and concerns of residents and their families, and to provide comfort and reassurance when needed.

 

Long-Term Care Administrator Experience Requirements

A typical entry-level Long-Term Care Administrator may require 1 to 2 years of experience in the healthcare field, preferably in a long-term care facility.

This experience can be gained through internships, part-time roles, or a full-time position in roles such as assistant administrators, healthcare managers, or other related jobs in a long-term care setting.

Candidates with 3 to 5 years of relevant experience are often sought after for these positions.

This experience can be gained in roles such as care management, nursing home administration, or healthcare consulting.

At this level, professionals typically have developed strong management skills, and have a solid understanding of the laws and regulations governing long-term care facilities.

Those with more than 5 years of experience in managing long-term care facilities are considered seasoned professionals.

These candidates may have extensive experience in strategic planning, staff management, budgeting, resident care, and compliance with healthcare regulations.

Their experience may also include leading a team or managing a department within a long-term care facility.

In addition to job experience, Long-Term Care Administrators are usually required to hold a bachelor’s degree in a relevant field such as health administration or nursing, although many employers prefer a master’s degree.

Moreover, every state requires long-term care administrators to be licensed; licensure requirements include completing a training program and passing a licensing exam.

 

Long-Term Care Administrator Education and Training Requirements

A Long-Term Care Administrator usually holds a bachelor’s degree in health administration, health management, nursing, public health administration, or business administration.

They need to have a solid understanding of healthcare laws, regulations, and ethics, in addition to finance, human resources, and general management principles.

To become a Long-Term Care Administrator, one must complete a state-approved training program and pass a licensing exam.

The requirements for the training program and the licensing exam differ by state.

Many Long-Term Care Administrators choose to pursue a master’s degree in health services, long-term care administration, public health, business administration, or another related field to advance in their careers.

In addition to formal education, Long-Term Care Administrators often have prior experience working in a healthcare setting, and they may also complete a supervised internship or residency.

Voluntary certification, such as the Certified Nursing Home Administrator credential, can also be beneficial and demonstrate a commitment to continuing professional development in the field of long-term care administration.

 

Long-Term Care Administrator Salary Expectations

A Long-Term Care Administrator earns an average salary of $90,000 (USD) per year.

However, this can greatly vary based on years of experience, the size of the facility being managed, and the geographic location of the institution.

 

Long-Term Care Administrator Job Description FAQs

What skills does a Long-Term Care Administrator need?

Long-Term Care Administrators should possess strong leadership and managerial skills as they are in charge of the operations of a long-term care facility.

They should have good knowledge of healthcare laws and regulations.

They also need to have excellent communication and interpersonal skills to interact with staff, residents, and their families.

Additionally, they should be capable of problem-solving and decision-making to ensure the smooth running of the facility.

 

Do Long-Term Care Administrators need a degree?

Yes, Long-Term Care Administrators are generally required to have a Bachelor’s degree in health administration, business administration or a related field.

Additionally, many states require Long-Term Care Administrators to have a license, which typically involves completing a state-approved training program and passing an examination.

 

What should you look for in a Long-Term Care Administrator resume?

A Long-Term Care Administrator’s resume should showcase their experience in healthcare administration, particularly in a long-term care setting.

Look for a degree in a related field and any additional certifications that may be relevant.

Also, consider their ability to manage staff, budgeting and financial experience, as well as their knowledge of healthcare laws and regulations.

 

What qualities make a good Long-Term Care Administrator?

A good Long-Term Care Administrator should be compassionate and empathetic, as they are dealing with residents who may be in poor health or have serious medical conditions.

They should have strong leadership skills and be able to manage staff effectively.

Additionally, they should have a good understanding of healthcare laws and regulations, and be able to implement them in the facility.

 

Is it difficult to hire Long-Term Care Administrators?

Hiring Long-Term Care Administrators can be challenging as it requires finding candidates with the right mix of healthcare knowledge, management skills, and compassion for the residents they will be overseeing.

It’s important to offer competitive salaries and benefits to attract top talent in this field.

 

Conclusion

And there you have it.

Today, we’ve decoded the everyday life of a Long-Term Care Administrator.

Surprised?

It’s not just about managing care facilities.

It’s about shaping the lives of our elders, one resident at a time.

With our user-friendly Long-Term Care Administrator job description template and practical examples, you’re all geared up to make your next move.

But why stop there?

Go deeper with our job description generator. It’s your secret weapon to creating finely-tuned job listings or optimizing your resume to perfection.

Remember:

Every decision you make impacts the lives of those in your care.

Let’s create a better future for our elderly. Together.

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