Maintenance Project Manager Job Description [Updated for 2025]

In the modern era, the role of maintenance project managers is more important than ever.

As infrastructure ages and technology progresses, the demand for skilled professionals who can manage, streamline, and secure our physical and digital assets grows stronger.

But what’s really expected of a maintenance project manager?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the intricacies of maintenance project management,

You’re in the right place.

Today, we present a customizable maintenance project manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Maintenance Project Manager Duties and Responsibilities

Maintenance Project Managers are responsible for overseeing the maintenance activities, resources, and personnel within a company.

Their job is crucial in maintaining the functionality, safety, and efficiency of facilities.

They have the following duties and responsibilities:

• Plan, organize, and direct maintenance projects and the resources necessary for its completion
• Develop and implement maintenance procedures and ensure implementation
• Conduct regular inspections and maintenance of systems and equipment
• Monitor equipment inventory and place orders when necessary
• Monitor expenses and control the budget for maintenance
• Manage relationships with contractors and service providers
• Prepare, review, and update maintenance schedule and records
• Ensure health and safety policies are complied with
• Coordinate with other departments to identify and define necessary maintenance projects
• Manage maintenance staff and provide training and development as needed

 

Maintenance Project Manager Job Description Template

Job Brief

We are seeking an experienced and reliable Maintenance Project Manager to oversee all maintenance projects within our organization.

The Maintenance Project Manager responsibilities include planning, executing and finalizing projects within budget and time constraints, coordinating efforts among teams, and managing contractors.

Our ideal candidate is a problem-solver with strong project management skills, and a deep understanding of maintenance procedures and systems.

Ultimately, the role of the Maintenance Project Manager is to ensure that all maintenance projects are completed on time, within budget, and meet high quality standards.

 

Responsibilities

• Develop and implement project plans for maintenance work
• Coordinate with teams to ensure all tasks are on schedule
• Manage contractors and suppliers
• Ensure all projects are completed on time and within budget
• Identify and resolve any issues or risks affecting project completion
• Ensure compliance with health and safety standards
• Prepare and present progress reports to senior management
• Manage resources allocation and ensure their optimum use
• Ensure quality control for all completed projects
• Comply with project plans and industry standards

 

Qualifications

• Proven work experience as a Maintenance Project Manager or similar role
• Experience in planning maintenance operations
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Excellent organizational and leadership abilities
• Exceptional communication and interpersonal skills
• BSc/BA in facility management, engineering, business administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Project Manager
• Work Environment: This role typically works in a combination of office and on-site settings. Some travel may be required for site visits and meetings.
• Reporting Structure: Reports to the Maintenance Director or Facility Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Project Manager Do?

Maintenance Project Managers typically work in a variety of sectors such as manufacturing, construction, and property management.

They can also work as independent contractors for different organizations or as permanent employees in a specific company.

Their primary role is to oversee and manage all maintenance-related projects within an organization.

This includes planning, executing, and finalizing projects according to strict deadlines and within budget.

This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan.

Maintenance Project Managers are also responsible for the inspection, repair, and service of machinery, equipment, or buildings.

They coordinate with various departments, liaise with vendors and suppliers, and ensure all tasks are carried out in a safe, efficient manner that complies with industry standards and regulations.

They are in charge of risk management and risk mitigation strategies to minimize the impact of maintenance-related issues.

They also have to prepare various reports regarding the progress and status of each project to keep the upper management informed.

Furthermore, Maintenance Project Managers are often tasked with developing maintenance strategies to increase cost-effectiveness, efficiency, and to implement improvements in existing organizational processes.

They may also be responsible for training staff members or creating maintenance procedures and schedules.

 

Maintenance Project Manager Qualifications and Skills

A proficient Maintenance Project Manager should possess qualifications and skills that suit the job requirements, including:

• Project management skills to plan, execute, and oversee all aspects of maintenance projects from start to finish while ensuring that they are completed on time and within budget.
• Technical understanding of facility systems and equipment to effectively manage maintenance tasks and understand the implications of certain decisions.
• Interpersonal and leadership skills to manage and collaborate with a team of maintenance workers and other professionals, fostering a positive and productive work environment.
• Problem-solving skills to identify issues, determine effective solutions, and implement them efficiently to ensure the smooth running of maintenance projects.
• Communication skills to explain complex maintenance procedures to non-technical staff, provide clear instructions to the maintenance team, and liaise with stakeholders on project progress and issues.
• Organizational skills to manage multiple projects and tasks simultaneously, keeping track of all maintenance project details including schedules, resources, and budgets.
• Knowledge of health and safety regulations and practices in the maintenance sector to ensure a safe work environment and compliance with all relevant laws and guidelines.
• Negotiation skills to work with vendors, contractors, and suppliers, ensuring the best quality of services and materials at the most cost-effective prices.

 

Maintenance Project Manager Experience Requirements

Maintenance Project Managers typically need 5 to 10 years of experience in maintenance or a related field.

This experience might be gained from roles such as Maintenance Technician, Maintenance Engineer, or Maintenance Supervisor.

In the early years, candidates may gain hands-on experience in equipment maintenance, safety protocols, and understanding the functionalities of the systems they will be managing.

Candidates with around 3 to 5 years of experience often take on more responsibilities, such as planning maintenance schedules, coordinating teams, and managing budgets.

Those with over 5 years of experience are often seasoned professionals who have developed their management skills and are capable of overseeing large maintenance projects.

They may also have experience working with contractors and vendors, as well as conducting inspections and audits.

In addition, some employers might require their Maintenance Project Manager hires to have certifications such as Certified Maintenance and Reliability Professional (CMRP), which further attests to their competency in the field.

 

Maintenance Project Manager Education and Training Requirements

Maintenance Project Managers typically require a bachelor’s degree in fields such as Facility Management, Engineering, Construction Management or a related field.

They also need a solid understanding of maintenance planning, project management, and budgeting.

Familiarity with maintenance software and systems is a must.

Some roles may require a master’s degree in Project Management, Business Administration, or a related field, especially for larger projects or higher-level managerial positions.

Maintenance Project Managers often need to have some form of professional certification such as the Certified Maintenance and Reliability Professional (CMRP), or Project Management Professional (PMP) certification.

Having this additional certification can help display an individual’s dedication to the field, their professionalism, and their ability to stay updated with the latest industry standards and practices.

It is also beneficial for Maintenance Project Managers to have several years of experience in the maintenance field, as this role requires thorough knowledge of maintenance procedures and practices.

Continuing education and training in new technologies, methodologies, and regulations in the maintenance field is also essential for career advancement.

 

Maintenance Project Manager Salary Expectations

A Maintenance Project Manager can expect an average salary of $82,735 (USD) per year.

This salary range can greatly vary depending on factors such as the industry, years of experience, location, and the size of the company.

 

Maintenance Project Manager Job Description FAQs

What skills does a Maintenance Project Manager need?

Maintenance Project Managers should have excellent organizational and leadership skills, as they are responsible for managing maintenance teams and projects.

They need to have good technical understanding to oversee maintenance operations and the ability to solve problems quickly and effectively.

Proficiency in using maintenance management software and a good understanding of health and safety regulations are also important.

 

Do Maintenance Project Managers need a degree?

While not always a requirement, many employers prefer Maintenance Project Managers to have a degree in a related field such as engineering or facilities management.

Additionally, experience in a maintenance role is typically required, and some employers may prefer candidates with project management certification.

 

What should you look for in a Maintenance Project Manager resume?

Look for a proven track record of managing maintenance projects successfully.

This could include reducing downtime, improving efficiency, or increasing the life of equipment.

Relevant qualifications in project management or a related field should also be highlighted, along with any experience with maintenance management software.

Their resume should also show strong leadership and problem-solving skills.

 

What qualities make a good Maintenance Project Manager?

A good Maintenance Project Manager is an effective leader who can manage a team and ensure that projects are completed on time and within budget.

They are problem solvers who can quickly identify issues and find solutions.

They are good communicators, able to liaise with other departments and contractors.

A good Maintenance Project Manager also has a keen attention to detail to ensure that all maintenance work is completed to a high standard.

 

Is it difficult to hire Maintenance Project Managers?

Hiring a Maintenance Project Manager can be challenging, as it requires finding a candidate with a unique mix of skills.

These include leadership, project management, technical understanding of maintenance operations, and knowledge of health and safety regulations.

The demand for these professionals is high, particularly in industries where equipment downtime can result in significant losses.

As a result, companies should be prepared to offer competitive compensation packages to attract top talent.

 

Conclusion

There you have it.

Today, we’ve taken a deep dive into the comprehensive role of a maintenance project manager.

And you know what?

It’s not just about fixing things.

It’s about ensuring the smooth operation and longevity of our physical world, one project at a time.

With our go-to maintenance project manager job description template and real-life examples, you’re fully equipped to take the next step.

But don’t stop here!

Immerse yourself further with our job description generator. It’s your ultimate tool for crafting pinpoint-accurate listings or refining your resume to the nines.

Remember:

Every project managed is a part of the larger infrastructure.

Let’s build a well-maintained future. Together.

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