Maintenance Scheduling Manager Job Description [Updated for 2025]

In today’s technology-driven world, the focus on Maintenance Scheduling Managers has become increasingly significant.

As industries evolve, the demand for skilled professionals who can plan, coordinate, and monitor maintenance schedules continues to rise.

But let’s delve deeper: What’s really expected from a Maintenance Scheduling Manager?

Whether you are:

• A job applicant trying to grasp the scope of this role,
• A hiring manager crafting the profile of an ideal candidate,
• Or simply curious about the intricacies of maintenance scheduling,

You’re in the right place.

Today, we present a customizable Maintenance Scheduling Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Maintenance Scheduling Manager Duties and Responsibilities

Maintenance Scheduling Managers play a crucial role in ensuring the smooth operation and maintenance of machinery, equipment, and facilities in a company.

They are responsible for planning and overseeing all maintenance activities while ensuring they are completed within the set timeline.

They have the following duties and responsibilities:

• Develop and implement the maintenance schedule for all equipment and facilities
• Coordinate with department managers to prioritize maintenance tasks based on their urgency and impact on the operations
• Estimate and prepare budgets for maintenance operations
• Track maintenance costs and provide regular reports to upper management
• Ensure adherence to safety regulations and protocols during maintenance work
• Manage and supervise maintenance teams and contractors
• Identify training needs of the maintenance staff and provide necessary training
• Monitor the effectiveness of maintenance work and make necessary adjustments to the schedule
• Procure necessary tools, equipment, and materials required for maintenance tasks
• Assess the life cycle of machinery and equipment to predict maintenance needs
• Manage the inventory of maintenance supplies and reorder when necessary

 

Maintenance Scheduling Manager Job Description Template

Job Brief

We are seeking a detail-oriented Maintenance Scheduling Manager to manage and coordinate all maintenance scheduling activities.

The role involves developing and implementing maintenance schedules, coordinating with teams for planned maintenance activities, and ensuring optimal resource allocation.

The successful candidate will have a thorough understanding of maintenance procedures, excellent organizational skills, and the ability to manage and prioritize multiple projects simultaneously.

 

Responsibilities

• Develop and implement maintenance schedules for all machinery and equipment
• Coordinate with operational and maintenance teams for planned maintenance activities
• Ensure optimal resource allocation for maintenance tasks
• Monitor maintenance progress and adjust schedules as necessary
• Maintain detailed records of maintenance work, including schedules, personnel, and costs
• Analyze maintenance data to identify trends and improvement opportunities
• Provide regular updates to management on maintenance schedule status
• Develop and implement maintenance schedule training for staff
• Ensure compliance with all safety regulations and standards

 

Qualifications

• Proven experience as a Maintenance Scheduling Manager or similar role
• Knowledge of maintenance procedures and equipment
• Excellent organizational and leadership skills
• Ability to manage and prioritize multiple projects
• Experience with maintenance management software
• Strong analytical and problem-solving skills
• BSc degree in Engineering, Business Administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Scheduling Manager
• Work Environment: Industrial setting with occasional need for field visits. Some travel may be required for team meetings or site visits.
• Reporting Structure: Reports to the Maintenance Director or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: [Specify pay range]
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Scheduling Manager Do?

Maintenance Scheduling Managers generally work in manufacturing and production environments but can also be found in a variety of other industries where equipment or machinery is heavily used.

Their primary role is to oversee and coordinate the routine and preventive maintenance of the organization’s facilities and systems.

This includes organizing and maintaining a schedule for all necessary maintenance activities to ensure they are performed on time and without causing unnecessary disruption to the organization’s operations.

Maintenance Scheduling Managers often work with multiple departments, communicating with upper management to prioritize maintenance tasks and with technical teams to ensure the work is carried out effectively and efficiently.

They also have responsibility for monitoring and tracking the performance and condition of the equipment or machinery to identify any potential issues before they become serious problems.

In addition, they are likely to assist in the development and implementation of maintenance policies and procedures, ensuring compliance with any relevant legal or safety standards.

The Maintenance Scheduling Manager may also be responsible for budgeting for maintenance activities, negotiating contracts with external vendors and suppliers, and managing relationships with these third parties.

 

Maintenance Scheduling Manager Qualifications and Skills

A proficient Maintenance Scheduling Manager should have the skills and qualifications that meet your job requirements, such as:

• Excellent organizational skills to schedule maintenance tasks, ensuring minimal disruption to operations and maximizing maintenance team efficiency
• Technical knowledge in maintenance procedures and understanding of equipment and machinery to accurately schedule necessary services and repairs
• Strong interpersonal skills to interact with maintenance staff, contractors, and other stakeholders in a cordial and effective manner
• Problem-solving abilities to deal with unexpected maintenance issues or conflicts in the schedule, finding effective and swift solutions
• Communication skills to clearly convey maintenance plans to staff, as well as discuss and negotiate schedules with external service providers
• Proficiency in using maintenance management software or scheduling tools to plan, track, and update maintenance activities
• Strategic thinking abilities for long-term maintenance planning, including predictive and preventive maintenance scheduling
• Detail-oriented approach to ensure all maintenance tasks are accounted for and scheduled at appropriate intervals
• Leadership skills to manage and motivate the maintenance team, ensuring they follow the schedule and complete tasks efficiently

 

Maintenance Scheduling Manager Experience Requirements

Entry-level Maintenance Scheduling Manager candidates often require at least 3 to 5 years of experience in operations or maintenance roles.

This experience may be gained through full-time positions, internships or part-time roles in facilities maintenance, operations management or related fields.

Candidates can also gain valuable experience in roles such as Maintenance Technician, Operations Coordinator, or Facilities Manager.

They should have a deep understanding of maintenance scheduling systems, preventive maintenance procedures, and project management.

Those with more than 5 years of experience in maintenance roles often develop their technical skills and knowledge in Maintenance Supervisor or Maintenance Manager roles.

They should have a solid foundation in managing maintenance budgets, coordinating with vendors, and leading maintenance teams.

Candidates with more than 7 years of experience usually have leadership experience in their background and are ready for a Maintenance Scheduling Manager position.

They should have proven track records of managing maintenance schedules effectively, improving equipment longevity, and reducing operational costs.

Advanced problem-solving skills and a strong grasp of safety regulations are also essential for this role.

 

Maintenance Scheduling Manager Education and Training Requirements

Maintenance Scheduling Managers typically require a bachelor’s degree in business administration, operations management, or a related field.

They need to have strong organizational and project management skills which are often emphasized in these courses of study.

In addition to a bachelor’s degree, experience in maintenance scheduling or related areas such as operations, logistics, or supply chain management is highly valued.

Some positions may require Maintenance Scheduling Managers to hold a master’s degree in business administration (MBA) or operations management, particularly for roles in larger corporations or for career advancement.

Certifications such as Certified Maintenance & Reliability Professional (CMRP) or Project Management Professional (PMP) can also be beneficial and demonstrate a commitment to the profession.

Ongoing professional development and training in the use of the latest maintenance management software and systems is also essential in this role.

 

Maintenance Scheduling Manager Salary Expectations

A Maintenance Scheduling Manager can expect to earn an average salary of $77,000 (USD) per year.

However, this salary can fluctuate based on factors such as years of experience, the size of the company, and the location of the job.

 

Maintenance Scheduling Manager Job Description FAQs

What are the primary responsibilities of a Maintenance Scheduling Manager?

A Maintenance Scheduling Manager is responsible for creating, implementing, and managing maintenance schedules for a company’s equipment, facilities, and vehicles.

Their duties include prioritizing tasks, ensuring that maintenance work is carried out on schedule, coordinating with other departments, and managing maintenance personnel.

 

What skills are essential for a Maintenance Scheduling Manager?

The job of a Maintenance Scheduling Manager demands excellent organizational and time management skills.

They should have the ability to prioritize tasks according to the urgency of maintenance work.

Strong leadership skills are needed to manage and motivate the maintenance team.

Proficiency in maintenance management software and databases is also important.

 

Do Maintenance Scheduling Managers need specific qualifications?

Most companies prefer Maintenance Scheduling Managers who have a degree in Business Administration, Operations Management, or a related field.

Experience in maintenance operations and scheduling is also a significant requirement.

Certifications in Maintenance Management or Project Management can be beneficial.

 

What should you look for in a Maintenance Scheduling Manager resume?

When reviewing a Maintenance Scheduling Manager resume, look for previous experience in maintenance operations and management.

Look for evidence of strong organizational skills, such as successful management of complex schedules or projects.

Familiarity with maintenance management software or scheduling tools can also be a valuable asset.

 

What makes a good Maintenance Scheduling Manager?

A good Maintenance Scheduling Manager displays strong leadership qualities, with a knack for motivating their team to meet deadlines and goals.

They are detail-oriented and highly organized, capable of managing complex schedules and coordinating with multiple departments.

Additionally, they should have a solid understanding of maintenance operations and the ability to predict potential issues and plan accordingly.

 

Conclusion

And there you have it.

Today, we’ve revealed the intricate world of a Maintenance Scheduling Manager.

And guess what?

It’s not just about scheduling tasks.

It’s about creating a smooth-running operation, one maintenance schedule at a time.

With our ready-to-use Maintenance Scheduling Manager job description template and real-world examples, you’re prepared to make your move.

But why limit yourself?

Plunge deeper with our job description generator. It’s your next step to crafting precise job listings or fine-tuning your resume to perfection.

Remember:

Every schedule is a cog in the larger operational machine.

Let’s keep that machine running smoothly. Together.

How to Become a Maintenance Scheduling Manager (Complete Guide)

Downturn Defenders: The Jobs That Thrive During Recessions

Fascinatingly Freaky Careers: The Weirdest Jobs in the World

The Future of Work: Top In-Demand Careers to Watch

Blissful Bizz: The Most Satisfying Careers to Dream About