Maintenance Supervisor Job Description [Updated for 2025]

In the world of property and facility management, the role of maintenance supervisors has never been more crucial.

As buildings become more complex and facilities more sophisticated, the demand for skilled professionals who can manage, maintain, and improve these physical assets grows exponentially.

But let’s delve deeper: What’s truly expected from a maintenance supervisor?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the inner workings of facility maintenance,

You’re in the right place.

Today, we present a customizable maintenance supervisor job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Maintenance Supervisor Duties and Responsibilities

Maintenance Supervisors oversee the repair and upkeep of properties and equipment.

They ensure the smooth functioning of all mechanical systems, coordinate with other professionals for repairs, and ensure safety standards compliance.

Their duties and responsibilities typically include:

• Overseeing the maintenance staff and providing them with necessary training and support
• Planning and scheduling regular maintenance tasks such as equipment inspections
• Addressing emergency maintenance issues promptly
• Coordinating with vendors and contractors for specialized maintenance work
• Ensuring that all maintenance work is done in accordance with safety regulations
• Inspecting properties and equipment to determine the need for repairs or renovations
• Reviewing and managing maintenance budgets
• Keeping detailed records of all maintenance and repair work
• Communicating regularly with property managers and other stakeholders about maintenance plans and projects
• Ordering necessary supplies and equipment for maintenance work

 

Maintenance Supervisor Job Description Template

Job Brief

We are looking for an experienced Maintenance Supervisor to oversee all installation, repair and upkeep operations of our company’s facilities.

You will be the one to ensure that your colleagues have the best physical resources available to complete their duties according to budget.

A great Maintenance Supervisor will have a solid understanding of plumbing and electrical systems as well as carpentry and other crafts.

They will be well-versed in all maintenance process and health and safety regulations.

The ideal candidate will also have aptitude in undertaking administrative tasks such as reporting, budgeting etc.

The goal is to ensure that facilities are in a good and safe condition at all times.

 

Responsibilities

• Inspect facilities periodically to determine problems and necessary maintenance
• Prepare weekly maintenance schedules and allocate work
• Recruit, supervise and train maintenance technicians
• Hire and supervise tradesmen during installations, repairs or maintenance (electricians, plumbers etc.)
• Inspect and maintain building systems (heating, ventilation etc.)
• Contribute to the development of maintenance budget and ensure compliance
• Monitor inventory of materials and equipment
• Participate in coordination of projects (e.g. renovations)
• Ensure adherence to quality standards and health and safety regulations

 

Qualifications

• Proven experience as maintenance supervisor or similar role
• Strong technical knowledge of all building systems (electrical, heating etc.)
• Knowledge of health & safety practices and regulations
• Understanding of budgeting and performance management
• Excellent planning and leadership abilities
• An eye for detail
• Computer savvy
• Excellent communication and interpersonal skills
• High school diploma or equivalent; Degree from a vocational school will be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Supervisor
• Work Environment: This job operates in a professional office environment and at job sites, including residential home settings.
• Reporting Structure: Reports to the Director of Maintenance.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Supervisor Do?

Maintenance Supervisors are typically employed by a wide range of industries such as manufacturing, property management, and industrial companies.

They can also work for schools, hospitals, and hotels, among other establishments requiring maintenance work.

They are responsible for overseeing and coordinating the workers who maintain and repair electrical, plumbing, ventilation, and other building systems.

They may be in charge of evaluating problematic systems or facilities and determining what installation or repair services need to be performed.

Maintenance Supervisors’ duties include developing maintenance plans, directing the maintenance team, managing and overseeing projects, and ensuring that all maintenance operations are done in accordance with established health and safety regulations.

They can also be tasked with hiring and training staff, managing budgets, and maintaining inventory of supplies and equipment.

They might also handle difficult maintenance tasks, including preventive and corrective maintenance, and liaising with contractors or external suppliers when necessary.

Maintenance Supervisors are often the first point of contact when there are issues or disruptions in the operation.

They play a crucial role in ensuring that all systems are up and running to provide a safe and efficient environment for either the workers or residents.

 

Maintenance Supervisor Qualifications and Skills

A qualified maintenance supervisor should possess a range of skills and qualifications that align with the requirements of the job, which include:

• Extensive knowledge in various maintenance strategies and procedures, which allows them to effectively manage and oversee maintenance tasks.
• Excellent organizational skills to plan and schedule maintenance works, and ensure they are completed in a timely manner.
• Ability to troubleshoot and problem-solve, identifying issues quickly and efficiently and finding practical and cost-effective solutions.
• Strong communication skills to effectively convey information to team members and other departments, and to liaise with vendors and contractors.
• Technical skills to understand and operate complex machinery and equipment, and instruct others on their proper use and maintenance.
• Leadership skills to supervise and manage a team of maintenance workers, ensuring they work safely and effectively.
• Physical fitness and dexterity to handle tools, machinery, and to demonstrate maintenance procedures when necessary.
• Knowledge in compliance regulations and safety standards to ensure all maintenance work adheres to the necessary rules and guidelines.

 

Maintenance Supervisor Experience Requirements

Maintenance Supervisors often start their careers in a hands-on maintenance role, gaining practical experience in areas such as electrical, plumbing, or HVAC repair.

They may have 2 to 3 years of experience in a maintenance technician role, where they learn the ins and outs of facility maintenance and repair.

Many Maintenance Supervisors have also completed a vocational training program or an associate’s degree in a field related to building maintenance or property management.

This formal education allows them to further develop their technical skills and knowledge.

Candidates with 3 to 5 years of experience often have had exposure to supervisory roles, such as leading a small team of technicians, and have further developed their problem-solving and project management skills.

Those with over 5 years of experience in the field are usually well-versed in all aspects of maintenance and repair, as well as management techniques.

They have typically had the opportunity to manage larger teams and have gained experience in budget management, staff scheduling, and contractor oversight.

These individuals are well-equipped for a Maintenance Supervisor role, as they have a balanced blend of technical expertise and leadership skills.

 

Maintenance Supervisor Education and Training Requirements

A Maintenance Supervisor typically requires a high school diploma or equivalent.

However, many employers prefer candidates with an associate’s or bachelor’s degree in a field such as industrial maintenance, engineering, or business administration.

On-the-job training is crucial for this role, with many supervisors having several years of experience in repair or maintenance work before stepping into a supervisory position.

This experience provides practical knowledge about the systems and equipment that they will be overseeing.

Supervisors must also be familiar with safety regulations and procedures, and may need certifications in areas such as HVAC, electrical systems, or plumbing, depending on the specifics of their role.

There are also specific training programs and courses available for maintenance supervisors, covering topics such as facilities management, team leadership, and maintenance planning.

Continuing education is important in this role, as technology and best practices in maintenance and repair continue to evolve.

Therefore, many employers prefer candidates who show a commitment to ongoing professional development.

Certain roles may also require Maintenance Supervisors to have a valid driver’s license and to pass a background check.

 

Maintenance Supervisor Salary Expectations

A Maintenance Supervisor earns an average salary of $59,037 (USD) per year.

The actual earnings can fluctuate based on factors such as level of experience, the size and industry of the employing company, and the location of the job.

 

Maintenance Supervisor Job Description FAQs

What skills does a Maintenance Supervisor need?

A Maintenance Supervisor should possess a strong technical and mechanical understanding to handle various equipment and tools.

They need leadership skills to direct their maintenance team effectively, and problem-solving skills to troubleshoot and fix issues promptly.

In addition, they should have strong communication and interpersonal skills to liaise between their team and management, or with contractors and vendors.

 

Do Maintenance Supervisors need a degree?

While a degree may not always be required, it can be advantageous for a Maintenance Supervisor to have a degree in a field like engineering, facility management, or related technical fields.

Practical experience is often highly valued in this role, and many Maintenance Supervisors have a background in maintenance or repair work.

Certification from organizations like the Society for Maintenance & Reliability Professionals can also be helpful.

 

What should you look for in a Maintenance Supervisor resume?

You should look for a solid background in maintenance or repair work, leadership experience, and knowledge in safety procedures.

Certifications in relevant fields and experience with specific equipment or systems that your company uses can also be a plus.

Their resume should reflect their problem-solving abilities and how they’ve used their skills to prevent major malfunctions or to quickly resolve issues.

 

What qualities make a good Maintenance Supervisor?

A good Maintenance Supervisor is proactive, always looking for potential issues before they escalate into bigger problems.

They should also be highly organized, able to handle multiple tasks and projects at once.

Leadership is a crucial quality, as they have to lead a team of maintenance workers.

Good communication skills are also important, as they often have to explain complex technical issues in a way that non-technical people can understand.

 

What are the daily duties of a Maintenance Supervisor?

A Maintenance Supervisor oversees the maintenance team’s daily operations, schedules repairs, inspects facilities for potential issues, and ensures safety procedures are followed.

They may also be involved in budgeting for maintenance expenses, training new team members, and liaising with contractors or vendors.

In the event of an emergency or major breakdown, they’ll be responsible for coordinating the response and repair work.

 

Conclusion

And there you have it.

Today, we’ve delved into the essence of being a Maintenance Supervisor.

Surprised?

It’s not just about fixing things.

It’s about maintaining order, ensuring smooth operations, one task at a time.

With our go-to Maintenance Supervisor job description template and practical examples, you’re well-equipped to make your move.

But why stop there?

Go beyond with our job description generator. It’s your ladder to creating precise job listings or honing your resume to perfection.

Remember:

Every task performed is a cog in the vast machinery.

Let’s ensure that machinery runs smoothly. Together.

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