Manuscripts Archivist Job Description [Updated for 2025]

In the era of digital humanities, the focus on manuscripts archivists has become more prominent.

As historical records advance into the digital sphere, the demand for skilled professionals who can preserve, organize, and make accessible our archival heritage grows.

But let’s delve deeper: What’s truly expected from a manuscripts archivist?

Whether you are:

• An aspiring archivist trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricate world of archival science,

You’ve landed in the right place.

Today, we present a customizable manuscripts archivist job description template, crafted for effortless posting on job boards or career sites.

Let’s dive right into it.

Manuscripts Archivist Duties and Responsibilities

Manuscripts Archivists are responsible for the organization, preservation, and accessibility of historical and contemporary documents and records.

These professionals work with handwritten materials, typed documents, and digital files, ensuring their preservation and availability for future generations.

The duties and responsibilities of a Manuscripts Archivist include:

• Acquire, authenticate, and appraise historical documents and materials
• Organize and classify archival records to ensure accessibility
• Create and manage detailed inventories, indexes, catalogues, and finding aids for collections
• Preserve and maintain documents and objects in the appropriate environment to prevent damage
• Work with digital archives and databases, preserving electronic records and ensuring their accessibility
• Assist researchers in accessing, interpreting, and using manuscripts
• Develop and implement policies and procedures for managing archives and records
• Collaborate with other institutions and professionals to facilitate preservation and access to materials
• Conduct educational and outreach programs, such as tours, workshops, lectures, and classes
• Apply for grants and manage archival budget

 

Manuscripts Archivist Job Description Template

Job Brief

We are seeking a detail-oriented Manuscripts Archivist to manage and preserve our organization’s collection of historical documents.

This role includes cataloging and organizing manuscripts, conducting research, and providing access to these documents for researchers and the public.

The ideal candidate will have a strong understanding of archival theory and practice, excellent research skills, and the ability to handle delicate historical materials with care.

 

Responsibilities

• Assess, arrange, and describe manuscript collections according to archival best practices
• Develop and maintain finding aids and other descriptive tools to facilitate access to collections
• Provide reference services to researchers and the public
• Conduct historical research related to manuscript collections
• Preserve and conserve fragile and aging documents
• Collaborate with other staff to create exhibits, presentations, or publications
• Contribute to the development and implementation of digitization projects
• Perform other duties as assigned to support the mission of the archives

 

Qualifications

• Master’s degree in Library Science, History, or a related field with an emphasis on archival studies
• Experience working with manuscript collections in an archival setting
• Knowledge of archival theory and practice, including arrangement, description, and preservation
• Excellent research and writing skills
• Ability to work independently and collaboratively
• Experience with archival management systems and digitization projects
• Physical ability to handle delicate and heavy materials

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Manuscripts Archivist
• Work Environment: Office setting within a library or museum. Some travel may be required for research or conferences.
• Reporting Structure: Reports to the Head Archivist or Library Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Manuscripts Archivist Do?

A Manuscripts Archivist works primarily in libraries, museums, historical societies, or research institutions where they are responsible for the acquisition, preservation, and usage of collections of personal papers, institutional records, and similar materials in manuscript form.

They organize and classify archival records to improve accessibility, and create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology.

Manuscripts Archivists also provide reference services and assistance for users needing archival materials.

They are often in charge of authenticating and appraising historical documents and archival materials.

Their work involves determining the conditions necessary to preserve different types of archival materials, such as implementing and maintaining climate controlled environments.

Manuscripts Archivists may also be responsible for creating digital or film copies of documents for preservation, and for preparing archival records, such as document descriptions, to allow easy access to information.

They also collaborate with other institutions, librarians, and archivists to ensure the preservation of collections, and to facilitate the exchange of ideas and professional techniques.

 

Manuscripts Archivist Qualifications and Skills

A proficient Manuscripts Archivist should possess the qualifications and skills that correspond with the job requirements, which include:

• Detailed understanding of archival theory and practices, and the ability to apply this knowledge in organizing and describing complex collections of historical documents.
• Excellent written and verbal communication skills for creating finding aids, interacting with researchers, writing reports, and providing presentations.
• Strong analytical and critical thinking abilities for interpreting historical records and understanding their significance in a wider context.
• Proficiency in using archival management software to catalogue, manage, and retrieve manuscript collections.
• Exceptional attention to detail for accurately cataloging and preserving delicate, often deteriorating, documents.
• Interpersonal skills for working with colleagues, researchers, and the public, and for negotiating donations or loans of materials.
• Understanding of the legal and ethical issues surrounding access to and use of archival materials, including copyright laws and privacy rights.
• Physical stamina for handling and moving often heavy boxes of documents and materials.
• A strong interest in history and research to engage with the archival material and assist researchers effectively.

 

Manuscripts Archivist Experience Requirements

Manuscripts Archivists usually require a Master’s degree in Library Science, History, or a related field.

They should also have training in archival theory and practice.

For entry-level positions, candidates may need at least 1 to 2 years of experience, often gained through internships or part-time roles in libraries, museums, or other institutions that deal with archival preservation and management.

They also may have experience working with special collections or rare books.

Candidates with more than 3 years of experience often have developed their skills in cataloguing, managing, and preserving various types of manuscripts.

They may have familiarity with the digital tools and technologies used in the field, such as digital preservation software, and metadata standards.

Those with more than 5 years of experience may have worked with diverse collections of manuscripts, in various stages of preservation.

They may have some managerial or supervisory experience, perhaps having overseen a team of assistant archivists or volunteers.

They may also have experience with grant writing and project management, as securing funding is often a crucial part of an archivist’s work.

In addition to these, a Manuscripts Archivist should have a keen eye for detail, strong organizational skills, and the ability to handle delicate and valuable items with care.

 

Manuscripts Archivist Education and Training Requirements

Manuscripts Archivists typically require a master’s degree in library science, history, archival science, or a related field.

This education provides essential training in the preservation and organization of historical and cultural documents.

Some archivists might choose to specialize in a specific area such as medieval manuscripts or digital archives.

In addition to formal education, Manuscripts Archivists require excellent attention to detail and organizational skills, and proficiency in the use of cataloging systems and databases.

Knowledge of a foreign language can also be beneficial, especially if the role involves working with international manuscripts.

Many employers also value experience, which can be gained through internships or volunteering at libraries, museums, or historical societies.

Archivists may choose to earn voluntary certification through the Academy of Certified Archivists.

To become certified, one must meet specific educational and experience requirements, pass an exam, and renew certification periodically.

Continuing education is crucial in this field to stay updated on the latest archival methods and technologies.

 

Manuscripts Archivist Salary Expectations

A Manuscripts Archivist typically earns an average salary of $52,823 (USD) per year.

The actual earnings can differ based on factors such as the individual’s level of experience, the size and type of the employing institution, and the cost of living in the geographical location.

 

Manuscripts Archivist Job Description FAQs

What skills does a Manuscripts Archivist need?

A Manuscripts Archivist should have excellent attention to detail and organizational skills, as they are responsible for accurately cataloging, preserving, and managing collections.

They should also have a good understanding of archive principles and practices.

Strong research skills are also necessary, as well as good communication skills to interact with researchers, donors, and the public.

 

Do Manuscripts Archivists need a degree?

Yes, most Manuscripts Archivists positions require a master’s degree in library science, history, or a related field.

Some positions may also require additional certification, such as a Certified Archivist credential from the Academy of Certified Archivists.

Work experience with historical documents and preservation is also highly valuable.

 

What should you look for in a Manuscripts Archivist resume?

Look for a master’s degree in a relevant field and any additional certification in archiving.

Experience in handling, preserving, and cataloging manuscripts is crucial.

Familiarity with archival software and technologies is also a big plus.

Check for any experience in research, as well as any specializations that might be relevant to your particular collection.

 

What qualities make a good Manuscripts Archivist?

A good Manuscripts Archivist is meticulous and organized, with a keen eye for detail.

They need to be patient and diligent, as the work often involves carefully handling delicate materials and detailed cataloging.

They should also have good interpersonal skills for interacting with researchers and the public.

A strong interest in history and a commitment to preserving it for future generations is also a key quality.

 

Is it difficult to hire a Manuscripts Archivist?

Finding a qualified Manuscripts Archivist can be challenging because of the specific skill set and qualifications required.

The pool of candidates with the necessary education and experience may be limited.

However, there are professional organizations, such as the Society of American Archivists, where you can post job openings to reach the right candidates.

 

Conclusion

And there we have it.

Today, we’ve delved deep into the world of what it truly means to be a Manuscripts Archivist.

Guess what?

It’s not just about preserving documents.

It’s about safeguarding our past and creating a bridge to our future, one precious manuscript at a time.

With our handy manuscripts archivist job description template and real-world examples, you’re ready to leap forward.

But don’t stop there.

Immerse yourself further with our job description generator. It’s your next step to crafting precise job listings or polishing your resume to perfection.

Remember:

Every manuscript is a piece of our shared history.

Let’s preserve that past. Together.

How to Become a Manuscripts Archivist (Complete Guide)

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