Merchandise Coordinator Job Description [Updated for 2025]

In the dynamic world of retail, the role of merchandise coordinators is becoming increasingly crucial.

As consumer demands evolve, the need for skilled professionals who can effectively manage, display, and sell products is growing stronger.

But let’s delve a bit deeper: What’s really expected from a merchandise coordinator?

Whether you are:

• A job seeker wanting to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the ins and outs of merchandise coordination,

You’ve come to the right place.

Today, we present a customizable merchandise coordinator job description template, created for effortless posting on job boards or career sites.

Let’s dive right in.

Merchandise Coordinator Duties and Responsibilities

Merchandise Coordinators are responsible for all aspects of merchandise management including planning, procurement, storage, inventory control, and merchandising.

They perform a range of tasks related to merchandise coordination and may also perform administrative tasks and managerial duties.

Merchandise Coordinators are primarily responsible for the smooth operations in the store, with daily duties and responsibilities including:

• Coordinate with buyers and merchandisers to plan and manage merchandise
• Monitor inventory levels and sales, and replenish stock as needed
• Ensure that merchandise is displayed attractively and accessibility is maximized
• Manage and coordinate the placement of new products and the removal of old ones
• Oversee the execution of promotional events or sales
• Maintain store standards by ensuring product displays are clean, safe, and well-maintained
• Communicate with vendors and suppliers for merchandise procurement
• Train and guide staff in product knowledge to improve sales
• Process vendor invoices and maintain financial records
• Analyze sales reports and market trends to determine consumer demand, potential sales volumes, and impact of competitors’ operations on sales

 

Merchandise Coordinator Job Description Template

Job Brief

We are in search of a detail-oriented and highly organized Merchandise Coordinator.

The primary responsibility of this role is to coordinate the flow of products from suppliers to retail stores.

The Merchandise Coordinator will also be responsible for overseeing inventory management, maintaining a balanced stock, and ensuring that the store’s visual appeal aligns with the company’s standards.

Our ideal candidate is someone who has a strong knowledge of inventory control, is familiar with visual merchandising and has a keen eye for detail.

 

Responsibilities

• Coordinate and manage the delivery of merchandise from suppliers
• Maintain and manage inventory levels, ensuring stock balance
• Implement and maintain visual merchandising standards across the store
• Communicate with suppliers, store managers, and other stakeholders regarding product availability and delivery schedules
• Prepare reports on inventory levels, sales, and merchandise issues
• Participate in inventory audits to ensure accuracy
• Assist in planning and executing promotional events or sales
• Stay up-to-date with market trends and competitor activities

 

Qualifications

• Proven experience as a Merchandise Coordinator or similar role
• Knowledge of inventory management and merchandising practices
• Proficient in MS Office, especially Excel, and inventory management software
• Excellent organizational and multitasking abilities
• Strong communication and negotiation skills
• Ability to work under pressure and handle physical workload
• BSc/BA in business administration, marketing, logistics or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Merchandise Coordinator
• Work Environment: Retail Store setting, often requiring work during weekends or evenings. Some travel may be required for market research or supplier meetings.
• Reporting Structure: Reports to the Merchandise Manager or Store Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $38,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Merchandise Coordinator Do?

Merchandise Coordinators work across various retail and wholesale industries.

They play a vital role in ensuring that products are properly displayed, restocked, and managed.

They work in close collaboration with store managers, purchasing department, and vendors to make sure that the right amount of goods are available in the store.

They also assist in analyzing inventory levels, trends, and selling patterns to maximize profits.

Merchandise Coordinators are also responsible for planning and organizing promotional events to increase sales and customer engagement.

They ensure that the visual presentation of the store is up to the company’s standard and appealing to customers.

They often take on the responsibility of training new staff on product knowledge and sales techniques.

Furthermore, they also handle administrative tasks, like tracking sales, managing invoices, and maintaining customer databases.

They may also be involved in resolving customer complaints regarding products or services.

In a nutshell, the role of a Merchandise Coordinator involves a mix of product management, marketing, sales, and customer service.

 

Merchandise Coordinator Qualifications and Skills

A successful Merchandise Coordinator should have the following qualifications and skills that align with the job role:

• Strong understanding of the retail industry, including knowledge of current trends, marketing strategies and target customer demographics.
• Excellent organizational skills to effectively manage inventory, coordinate product displays and ensure the store layout is optimized for sales.
• Outstanding communication skills to liaise with vendors, store managers, and other staff members to ensure smooth operations and consistent messaging.
• Proficiency in using merchandising software and other relevant computer programs for inventory tracking, sales reporting, and visual merchandising planning.
• Ability to multitask and handle pressure, especially during peak sales periods or promotional events.
• Strong analytical skills to interpret sales data, identify product performance trends and make recommendations for inventory adjustments or promotional strategies.
• Exceptional attention to detail to ensure accurate inventory counts, pricing, and product information.
• Customer service skills to understand customer needs and preferences and to provide helpful product information when necessary.

 

Merchandise Coordinator Experience Requirements

Merchandise Coordinators typically need a minimum of 1-2 years of experience in retail, merchandising or a related field.

This experience can be gained from part-time jobs, internships, or full-time positions in the industry.

They need a strong understanding of retail operations, visual merchandising, and inventory management.

Entry-level Merchandise Coordinators may begin their careers in roles such as sales associate or store assistant, where they learn about product display, customer service, and store operations.

Candidates with 2-3 years of experience usually have established their expertise in merchandise planning, visual presentation, and coordination between different store departments.

They may also have experience using merchandise management software and understanding of sales trends.

Merchandise Coordinators with more than 5 years of experience often have a strong background in team management, strategic planning, and vendor negotiation.

They may also be experienced in developing merchandise plans and managing inventory based on customer preferences and market trends.

These individuals are well-prepared for higher managerial roles within the retail industry.

 

Merchandise Coordinator Education and Training Requirements

Merchandise Coordinators usually have a bachelor’s degree in business, marketing, or a related field.

They need to have a solid understanding of the retail industry, inventory management, and visual merchandising.

Proficiency in software related to inventory management can be an added advantage.

Training in areas such as trend analysis, product selection, pricing strategy, and customer service is beneficial for this role.

Some positions, especially those that involve managing large-scale or high-value inventory, may require Merchandise Coordinators with a master’s degree in business administration or a specialized field such as retail management or supply chain management.

Certain employers may also prefer candidates who have certification in retail management, visual merchandising, or related areas.

Having a master’s degree and/or certification can demonstrate a candidate’s ability to take on leadership roles and their commitment to continuous learning in the evolving retail industry.

 

Merchandise Coordinator Salary Expectations

A Merchandise Coordinator earns an average salary of $45,000 (USD) per year.

The actual earnings may fluctuate based on factors such as industry experience, geographical location, and the size and type of the employing organization.

 

Merchandise Coordinator Job Description FAQs

What skills does a Merchandise Coordinator need?

A Merchandise Coordinator needs excellent organizational and communication skills to effectively manage inventory and liaise with different departments.

They should have a keen eye for detail, strong analytical skills for forecasting sales, and a good understanding of retail operations.

Proficiency in using inventory management software and the ability to multitask in a fast-paced environment is also essential.

 

Do Merchandise Coordinators need a degree?

While a degree is not necessarily required for the role of a Merchandise Coordinator, many employers prefer candidates with a bachelor’s degree in business, retail management, or a related field.

Additionally, experience in retail or a similar sector can be advantageous.

Some employers might also require knowledge of specific inventory management software.

 

What should you look for in a Merchandise Coordinator resume?

Look for a proven track record in inventory management, retail operations, or a related field.

Experience in utilizing inventory management software and knowledge of retail trends are also important.

Attention to detail, problem-solving skills, and the ability to work in a team are key qualities that should be highlighted in a Merchandise Coordinator’s resume.

 

What qualities make a good Merchandise Coordinator?

A good Merchandise Coordinator is extremely organized and detail-oriented, capable of managing multiple tasks at once without losing track of details.

They should be analytical, able to interpret sales data and forecast trends.

Excellent communication skills are also important as they will need to liaise with various departments.

Moreover, they should demonstrate a sound understanding of inventory management and retail operations.

 

Is it difficult to hire a Merchandise Coordinator?

The difficulty in hiring a Merchandise Coordinator depends on the specific requirements of the role and the job market.

However, as it’s a role that requires a unique blend of analytical, organizational, and communication skills, finding the right candidate might be challenging.

Offering competitive salaries and career development opportunities can help attract qualified applicants.

 

Conclusion

And there you have it.

Today, we’ve delved into the nitty-gritty of what it truly means to be a merchandise coordinator.

And guess what?

It’s not just about arranging products.

It’s about shaping the retail landscape, one merchandise display at a time.

Armed with our comprehensive merchandise coordinator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your ally in creating top-notch job listings or honing your resume to perfection.

Remember:

Every product display is a part of the bigger retail picture.

Let’s shape that landscape. Together.

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