Military Archivist Job Description [Updated for 2025]

In an age of increasing global threats and technological advancements, the importance of military archivists has never been more pronounced.

As history marches forward, the need for skilled professionals who can meticulously catalogue, safeguard, and manage our military records becomes more critical.

But what exactly does a military archivist do?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager outlining the ideal candidate,
• Or simply curious about the inner workings of military archiving,

You’ve come to the right place.

Today, we present a customizable military archivist job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Military Archivist Duties and Responsibilities

Military Archivists preserve and catalog military records, photographs, documents, and artifacts that hold historical significance.

They also aid in research and provide access to the archives for various purposes.

Military Archivists have the following duties and responsibilities:

• Collect, classify, and catalog military records, photographs, documents, and artifacts
• Preserve materials by employing various techniques such as encapsulation, lamination, and digitization
• Consult with military personnel to obtain materials and understand their historical context
• Assist researchers, historians, and the public in accessing archival materials and interpreting them correctly
• Create databases and digital libraries to ensure easy access and retrieval of archived materials
• Conduct research and provide expert advice on military history, operations, and strategy
• Ensure compliance with laws, regulations, and policies regarding the preservation of classified and unclassified military documents
• Develop and implement conservation standards and procedures to ensure the longevity of the materials
• Present historical findings and interpretations to military personnel and the public
• Coordinate events and exhibitions showcasing the military history and artifacts

 

Military Archivist Job Description Template

Job Brief

We are seeking a dedicated Military Archivist to manage and preserve our extensive collection of military records.

The role involves cataloguing and classifying military documents, photographs, and artifacts.

The ideal candidate will have a background in archival science and a deep understanding of military history and terminology.

 

Responsibilities

• Catalogue and classify military documents, photographs, and artifacts
• Conduct research using the archival collection
• Collaborate with researchers, historians, and military personnel
• Develop and implement archival policies and procedures
• Maintain digital records and ensure their preservation
• Assist visitors in accessing and interpreting archives
• Create educational materials and presentations
• Coordinate exhibits and events
• Ensure the security of the archive’s collections

 

Qualifications

• Bachelor’s degree in History, Library Science, or a related field
• Experience working in an archival setting
• Knowledge of archival principles and practices
• Understanding of military history and terminology
• Strong research skills
• Experience with cataloguing systems
• Ability to lift heavy boxes and climb ladders
• Excellent written and verbal communication skills

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Military Archivist
• Work Environment: Museum or library setting. This role may require some travel for research purposes and to attend conferences and seminars.
• Reporting Structure: Reports to the Archival Manager or Director of Archives.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume, cover letter, and a sample of your research or cataloging work to [email address or application portal].

 

What Does a Military Archivist Do?

Military Archivists are specialized professionals who manage, preserve, and provide access to historical military records.

These might include documents, photographs, maps, films, and artifacts relating to military operations, personnel, and events.

They usually work in military museums, libraries, archives, or institutions, often collaborating closely with historians, researchers, and other personnel to ensure that these historical materials are well-maintained and accessible for use.

Their main responsibilities include organizing, cataloging, and storing various forms of information and materials.

They often digitize physical records to ensure their longevity and to make them more widely available.

Military Archivists also assist researchers and the public in finding and interpreting historical records.

They may also create exhibits, presentations, and publications to highlight and interpret the collections for a broader audience.

They must also adhere to strict confidentiality and security protocols given the sensitive nature of some military records.

Additionally, they might also be tasked with assessing the historical value of records to determine which should be preserved and which can be discarded.

Furthermore, Military Archivists may engage in outreach activities, such as giving lectures or organizing events, to promote the understanding and appreciation of military history.

 

Military Archivist Qualifications and Skills

A military archivist should have the skills and qualifications that meet the demands of the job such as:

• Sound knowledge of military history, operations, and significant events to understand the context of the records.
• Strong research skills to conduct in-depth analyses of archived military documents, photographs, and artifacts.
• Understanding of archival science and records management, including the principles of organizing, preserving, and accessing historical records.
• Proficiency in using various archival software and databases to catalogue, manage, and retrieve records.
• Detail-oriented to ensure accurate recording, cataloging and preservation of historic military information.
• Strong written and verbal communication skills to explain the contents and significance of archives to colleagues, researchers, and the public.
• Physical stamina for handling and moving heavy and delicate archival materials.
• Problem-solving skills to tackle challenges related to the preservation and access of archived materials.

 

Military Archivist Experience Requirements

The role of a Military Archivist generally requires a minimum of a bachelor’s degree in history, library science, archival science, or a related field.

However, many employers prefer a master’s degree in archival studies or library and information science.

Entry-level candidates may have little to no experience but are expected to have completed an internship or practicum during their studies, providing them with hands-on experience in archiving or record management.

Candidates with 1-3 years of experience often have had roles such as Assistant Archivist, Records Clerk, or Document Controller, where they have gained some experience in cataloging, preserving, and managing historical documents.

Candidates with more than 3 years of experience have likely developed their research and organizational skills, as well as a familiarity with various cataloging systems and archival software.

They may have even worked in a specialized role, such as a Digital Archivist or Photo Archivist.

Those with over 5 years of experience have likely overseen larger archives and managed other archivists.

They may have gained some leadership experience and could be ready for a managerial or head archivist position.

In addition, experience or knowledge in military history, policies, and procedures can be a significant advantage for a Military Archivist.

 

Military Archivist Education and Training Requirements

Military Archivists typically have a bachelor’s degree in history, archival science, library science, or a related field.

They require a solid understanding of archival principles and practices, along with knowledge of military history and records.

Many positions require a master’s degree in library and information science or archival studies, particularly those involving managing large collections or overseeing other staff.

Certification from the Academy of Certified Archivists or similar professional organizations can also be advantageous, demonstrating a commitment to the profession and a mastery of archival theories and techniques.

A number of positions may also require security clearances due to the sensitive nature of military records.

In addition to formal education and certification, military archivists also need strong organizational skills, attention to detail, and the ability to work with digital databases and archival systems.

Continuing education through workshops, conferences, and other professional development opportunities is also important to stay current with advances in the field.

 

Military Archivist Salary Expectations

A Military Archivist can expect to earn an average salary of $49,850 (USD) per year.

The actual earnings can significantly vary depending on the level of expertise, years of experience, educational background, and the specific branch of the military they are working with.

 

Military Archivist Job Description FAQs

What skills does a Military Archivist need?

Military Archivists need strong organizational skills for managing and preserving military records.

They should have a keen attention to detail for accurately classifying and cataloguing various types of documents.

Proficiency in using archival software and databases is also crucial.

Good communication and interpersonal skills are important for liaising with other professionals and the public.

 

Do Military Archivists need a degree?

Yes, Military Archivists typically need a master’s degree in library science, history, archival science, or a related field.

Some positions may require a background in military history or a specific period of military history.

Practical experience through internships or relevant work experience is often preferred.

 

What should you look for in a Military Archivist resume?

Look for a strong educational background in a relevant field and any specific coursework related to military history or archival studies.

Prior experience in an archival setting, particularly with military documents, is a big plus.

Proficiency in using archival software and databases should be noted.

Also look for membership in professional organizations, which indicates a commitment to the profession.

 

What qualities make a good Military Archivist?

A good Military Archivist should have a passion for history and preservation.

They should be detail-oriented, organized, and able to handle delicate materials with care.

Good problem-solving skills are important for addressing issues related to document preservation or classification.

Strong communication skills are also beneficial for explaining archival processes and historical content to others.

 

Is it difficult to hire Military Archivists?

Hiring a Military Archivist can be challenging due to the specialized nature of the job.

There may be fewer candidates with the specific qualifications and experience needed, particularly those with a background in military history.

It’s important to be prepared to offer competitive salaries and benefits to attract qualified professionals.

 

Conclusion

And there you have it.

Today, we’ve unveiled the intricacies involved in being a military archivist.

And guess what?

It’s not just about cataloging artifacts.

It’s about preserving the rich history and legacy of our armed forces, one document at a time.

With our detailed military archivist job description template and real-world examples, you’re all set to march forward.

But why halt there?

Dig deeper with our job description generator. It’s your next step to creating meticulously detailed job postings or honing your resume to perfection.

Remember:

Every artifact, every document, is a part of the bigger historical tapestry.

Let’s preserve that history. Together.

How to Become a Military Archivist (Complete Guide)

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