Ocean Export Manager Job Description [Updated for 2025]
In the era of global commerce, the role of an Ocean Export Manager is more pivotal than ever.
As the world of trade constantly evolves, the demand for skilled individuals capable of navigating, managing, and optimizing our ocean export operations escalates.
But let’s delve deeper: What’s truly expected from an Ocean Export Manager?
Whether you are:
- A job seeker trying to understand the core responsibilities of this role,
- A hiring manager crafting the perfect job profile,
- Or simply fascinated by the intricacies of international export management,
You’re in the right place.
Today, we present a customizable Ocean Export Manager job description template, designed for effortless posting on job boards or career sites.
Let’s dive right into it.
Ocean Export Manager Duties and Responsibilities
Ocean Export Managers oversee the process of shipping goods overseas and ensure that it is done in accordance with company policies and international trade regulations.
They are responsible for:
- Planning and coordinating export strategies and activities consistent with overall goals of the organization
- Managing and overseeing the documentation of all export processes, including preparation of necessary customs and shipping paperwork
- Keeping up-to-date with changes in regulatory laws and procedures
- Coordinating with sales and logistics departments to manage and monitor shipments
- Investigating and planning the most appropriate route for shipments, taking into account the perishable or hazardous nature of goods, cost, transit time and security
- Negotiating contracts with carriers, warehouses, freight forwarders and road haulers
- Ensuring that quality assurance checks are completed and maintained
- Monitoring the use of software systems to manage timely flow of all shipments
- Supervising the work of the export team, including hiring, training, and performance evaluations
- Resolving problems concerning transportation, logistics systems, imports or exports, or customer service
Ocean Export Manager Job Description Template
Job Brief
We are looking for a competent Ocean Export Manager to oversee and facilitate the supply chain operations of our company.
The role involves managing and coordinating logistics, handling shipping documentation, and ensuring compliance with international shipping regulations.
The ideal candidate is a reliable professional with extensive experience in ocean freight operations and excellent knowledge of export procedures and regulations.
The goal is to manage the entire order cycle to enhance business development and ensure sustainability and customer satisfaction.
Responsibilities
- Plan and implement all export strategies and activities.
- Ensure adherence to all company export policies and procedures.
- Coordinate with customers and provide an optimal level of customer services.
- Manage all communication with export agencies for all required countries.
- Design and implement all export strategies and activities in coordination with internal departments.
- Collaborate with sales and marketing departments to implement business development strategies.
- Manage all banking logistics for export activities and prepare required documents.
- Monitor all financial proceedings related to export activities.
- Ensure compliance with all export laws and regulations.
Qualifications
- Proven work experience as an Ocean Export Manager or similar role.
- Thorough understanding of international shipping regulations and export procedures.
- Experience in managing and coordinating logistics.
- Excellent organizational and leadership skills.
- Outstanding communication and interpersonal abilities.
- Proficiency in relevant software (e.g. FreightStream).
- BSc degree in Logistics, Business Administration, or relevant field.
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
- Professional development opportunities
Additional Information
- Job Title: Ocean Export Manager
- Work Environment: Office setting with occasional travel to port locations.
- Reporting Structure: Reports to the Director of Logistics or Supply Chain Manager.
- Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
- Pay Range: $60,000 minimum to $95,000 maximum
- Location: [City, State] (specify the location or indicate if remote)
- Employment Type: Full-time
- Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
- Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].
What Does an Ocean Export Manager Do?
An Ocean Export Manager primarily works in the shipping or transportation industry.
They are responsible for overseeing and managing all ocean export operations for their company.
Their primary role involves coordinating with various parties including shipping lines, freight forwarders, custom brokers, and customers to ensure smooth shipment of goods.
They prepare necessary documentation, track shipments and troubleshoot any issues that may arise during transportation.
Ocean Export Managers are also responsible for negotiating freight rates, preparing freight quotes, and making sure all export procedures are in compliance with company policies and international trade regulations.
They also have to monitor and analyze the company’s shipping activities, identifying potential improvements in terms of cost, efficiency, and reliability.
Furthermore, they may also be expected to provide excellent customer service, resolving any customer complaints or issues related to ocean exports swiftly and effectively.
In some cases, Ocean Export Managers might also need to work closely with the sales and marketing department, providing them with logistical support and assisting in the creation of marketing strategies.
Ocean Export Manager Qualifications and Skills
An Ocean Export Manager should have the skills and qualifications that align with your job description, such as:
- Understanding of international trade laws and regulations to ensure compliance with all export activities.
- Strong organizational skills to manage export documentation, shipment schedules, and freight logistics efficiently.
- Excellent communication and interpersonal skills to liaise with stakeholders, clients, and regulatory authorities.
- Problem-solving abilities to address and resolve challenges related to shipment delays, customs issues, and disputes.
- Strong leadership and team management skills to lead the export team towards achieving organizational goals.
- Knowledge of Ocean Export procedures and documentation such as Bill of Lading, Commercial Invoices, Packing Lists, and Export Licenses.
- Proficiency in using export management software and systems for tracking shipments and preparing reports.
- Ability to multitask and handle high-stress situations, particularly when dealing with shipment delays and customs issues.
- Strong negotiation skills to secure the best freight rates and service agreements with shipping lines and freight forwarders.
Ocean Export Manager Experience Requirements
Candidates for an Ocean Export Manager role typically require at least 5 to 7 years of experience in a similar role or in the logistics and shipping industry.
This provides them with a deep understanding of ocean freight operations, export procedures, and international trade regulations.
They may have gained their initial experience through roles such as Ocean Export Coordinator, Freight Forwarder, or Logistics Specialist, which provide the necessary exposure to customs documentation, cargo management, and global shipping routes.
Candidates with more than 10 years of experience often possess advanced knowledge in supply chain management, trade compliance, and strategic planning.
They may have also developed strong leadership skills through managing teams or overseeing large-scale export operations.
In addition to their work experience, Ocean Export Managers are expected to have professional certification or a bachelor’s degree in a related field, such as Logistics, Supply Chain Management, or International Business.
These qualifications, combined with their experience, prepare them for managing all aspects of an organization’s ocean export operations.
Ocean Export Manager Education and Training Requirements
Ocean Export Managers typically hold a bachelor’s degree in business administration, logistics, supply chain management, or a related field.
They should have a thorough understanding of international trade, shipping regulations, customs rules, and export documentation.
Knowledge of the marine industry, including terminology, vessels, and container specifications is necessary.
Familiarity with information systems used in shipping like Enterprise Resource Planning (ERP) systems or Transportation Management Systems (TMS) could be an advantage.
In addition to this, an Ocean Export Manager should have a solid background in customer service, as they often liaise with clients, shipping companies, and customs officials.
Some positions may require Ocean Export Managers to hold certification in export operations, which can be obtained through various trade and logistics associations.
Advanced positions may require a master’s degree in business administration (MBA) or international business.
Experience in the industry and a proven track record in managing exports are also often required.
Continuing education in the form of workshops and seminars on international trade and logistics is beneficial, reflecting an individual’s commitment to staying updated with ever-changing trade regulations and shipping practices.
Ocean Export Manager Salary Expectations
An Ocean Export Manager can expect to earn an average salary of $75,652 (USD) per year.
However, the actual earnings can fluctuate significantly depending on the experience, the employing company, and the geographical location.
Ocean Export Manager Job Description FAQs
What skills does an Ocean Export Manager need?
An Ocean Export Manager needs excellent organizational and management skills, with a keen eye for detail to ensure that all export operations run smoothly.
They should have strong knowledge of international trade regulations, shipping procedures, and customs documentation.
Excellent communication and negotiation skills are also essential, as they will interact with various stakeholders such as clients, shipping companies, and customs officials.
Do Ocean Export Managers need a degree?
While not always required, many companies prefer Ocean Export Managers to have a bachelor’s degree in Business, International Relations, Supply Chain Management, or a related field.
However, extensive experience in logistics, export, or supply chain management can sometimes be a suitable substitute for formal education.
What should you look for in an Ocean Export Manager resume?
In an Ocean Export Manager resume, look for relevant experience in the field of logistics and export management.
This may include roles in shipping, freight forwarding, or import/export companies.
You should also check for knowledge of international trade regulations and customs procedures.
Proficiency in a second language can also be an asset in this global role.
What qualities make a good Ocean Export Manager?
A good Ocean Export Manager is proactive, detail-oriented, and able to handle stress well, as the role often involves managing multiple tasks and solving problems on tight deadlines.
They should have strong interpersonal skills to effectively communicate with clients and other stakeholders.
Also, they should be adaptable and able to navigate changes in international trade regulations and shipping procedures.
How challenging is it to hire an Ocean Export Manager?
Hiring an Ocean Export Manager can be challenging due to the specific set of skills and experience required for the role.
It’s crucial to find a candidate who not only has knowledge of international trade and shipping procedures but also possesses strong management and problem-solving skills.
The demand for experienced professionals in this field often outweighs the supply, making the hiring process competitive.
Conclusion
And there you have it.
Today, we’ve navigated the vast waters of what it truly means to be an Ocean Export Manager.
Surprised?
It’s not just about managing shipments.
It’s about orchestrating global trade, one cargo at a time.
Armed with our comprehensive Ocean Export Manager job description template and real-world examples, you’re ready to set sail.
But why drop anchor just yet?
Plunge deeper with our job description generator. It’s your compass to creating laser-precise listings or refining your resume to perfection.
Remember:
Every cargo is a piece of the global commerce puzzle.
Let’s conquer these oceans. Together.
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