Onsite Project Coordinator Job Description [Updated for 2025]

In today’s fast-paced business environment, the significance of an onsite project coordinator is undeniable.

As industries evolve, the demand for skilled professionals capable of organizing, managing, and streamlining onsite projects increases.

But let’s break it down: What’s actually expected of an onsite project coordinator?

Whether you are:

• A job applicant seeking to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or merely fascinated by the complexities of project coordination,

You’re in the right place.

Today, we’re presenting a versatile onsite project coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Onsite Project Coordinator Duties and Responsibilities

Onsite Project Coordinators ensure that project objectives are accomplished within the outlined priorities, time frame, and funding parameters.

They serve as the primary contact for project scheduling and changes, and they manage various aspects of the project including communication, scheduling, and documentation.

Onsite Project Coordinators have the following duties and responsibilities:

• Coordinate and manage all onsite activities of a project, ensuring project deadlines are met
• Analyze project objectives and specifications to prepare a comprehensive project plan
• Maintain constant communication with project stakeholders about the project status, decision requirements, and issue resolutions
• Assist in the organization and inventory of all resources, equipment, and materials necessary to complete the project
• Monitor and track project’s progress and handle any issues that arise
• Conduct regular site visits to ensure project compliance with design, safety standards, and regulations
• Document all project data and maintain records of project status, while ensuring that all project information is appropriately documented and secured
• Coordinate project management activities, resources, equipment and information
• Act as the point of contact and communicate project status to all participants
• Work closely with the project manager and team members to ensure the project stays on schedule and within budget
• Resolve any potential issues or delays as they arise

 

Onsite Project Coordinator Job Description Template

Job Brief

We are seeking a dedicated and organized Onsite Project Coordinator to assist our project management teams and contribute to the successful completion of our projects.

The Onsite Project Coordinator will assist in organizing our ongoing projects.

This includes monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

 

Responsibilities

• Support project executives on multiple projects and assignments
• Identify project risks and potential resolutions; report issues and proactively propose solutions to the Project Manager
• Coordinate and manage project tasks and deliverables
• Ensure the project team has the necessary tools and resources to complete project tasks
• Maintain and monitor project plans, schedules, budgets, and expenditures
• Organize, attend, and participate in stakeholder meetings
• Document and follow up on important actions and decisions from meetings
• Assist with project procurement and material management
• Ensure project adheres to frameworks and all documentation is maintained appropriately for each project

 

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• Ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Familiarity with risk management and quality assurance control
• Strong client-facing and teamwork skills
• Familiarity with project management software tools, methodologies, and best practices
• Bachelor’s degree in business or related field of study
• Strong verbal and written communication skills

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Onsite Project Coordinator
• Work Environment: Onsite at project locations. Some office work may also be required.
• Reporting Structure: Reports to the Project Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Onsite Project Coordinator Do?

An Onsite Project Coordinator is a critical professional in various industries who ensures seamless execution of onsite projects.

Their primary clientele includes companies that require an experienced point of contact to oversee onsite operations.

They manage daily operations of a project, keeping a check on the work progress, and ensuring that the tasks are completed within the specified deadlines.

They are responsible for coordinating with team members, stakeholders, and sometimes even with the clients, to deliver successful results.

Their role includes planning, budgeting, and documenting all aspects of a project.

They may also be responsible for procuring necessary equipment, managing resources, and resolving any onsite issues that may arise during the project’s lifespan.

Onsite Project Coordinators often organize and lead meetings to discuss project updates, challenges, and future plans.

They are the first point of contact for any project-related queries and issues.

They use project management tools and techniques to monitor the progress of the project, and they prepare and present progress reports to senior management regularly.

In some cases, Onsite Project Coordinators may also be required to ensure that all the project activities comply with company policies and regulations.

This includes maintaining safety standards and ensuring the project is completed without any legal impediments.

Overall, the role of an Onsite Project Coordinator is to ensure the smooth and efficient execution of the project, from its initiation to closure, while keeping within budget and timeframe.

 

Onsite Project Coordinator Qualifications and Skills

An effective Onsite Project Coordinator should have a range of skills and qualifications that align with the needs of managing and overseeing projects.

These may include:

• Exceptional organization and time-management skills to plan and execute project tasks effectively and within designated timelines
• Proficiency in project management tools and software to assist in scheduling, tracking progress, and reporting updates
• Outstanding communication skills to facilitate open and clear conversations with project teams, stakeholders, and clients
• Problem-solving abilities to identify, analyze and overcome project obstacles and challenges
• Interpersonal skills to foster positive relationships with team members, promoting a productive and cooperative working environment
• Attention to detail to ensure all project components are in line with project objectives and meet quality standards
• Risk management skills to predict, evaluate, and mitigate any potential risks that could derail the project
• Strong leadership qualities to inspire team members, manage conflicts, and make effective decisions
• Technical understanding of the project’s field to be able to comprehend and discuss project details effectively.

 

Onsite Project Coordinator Experience Requirements

Entry-level Onsite Project Coordinators usually have 1 to 2 years of experience, often gained through internships or part-time roles in project management.

It is common for these professionals to begin their careers in roles such as Junior Project Coordinator or Assistant Project Manager, where they can gain practical experience in the field.

Candidates with 3 to 5 years of experience in project coordination often have developed their organizational and communication skills, and have a demonstrated knowledge of project management tools and methodologies.

This experience is typically gained in full-time Project Coordinator or Project Manager roles.

Those with more than 5 years of experience are expected to have a deep understanding of project management principles and a strong track record of successfully coordinating projects.

They may also have some leadership experience and may be prepared for higher-level roles such as Senior Project Coordinator or Project Manager.

Some employers may require Onsite Project Coordinators to hold a Project Management Professional (PMP) certification or have experience with specific project management software.

Experience in the specific industry of the employer may also be required or preferred.

 

Onsite Project Coordinator Education and Training Requirements

Onsite Project Coordinators typically hold a bachelor’s degree in project management, business administration, construction management, or a related field.

The role requires strong organizational, multitasking, and leadership skills.

An understanding of project management principles, methodologies, and software tools is crucial.

For some roles, particularly in complex or technical fields like IT or construction, employers may prefer candidates with a master’s degree or professional certification in project management.

Certifications such as the Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) from the Project Management Institute are highly valued in the industry.

Besides, having knowledge in areas such as risk management, quality management, and human resource management can be beneficial.

Continued education and training in new project management methods and technologies are encouraged to stay current in the field.

Some roles may also require specific industry knowledge or experience, so additional training or credentials may be necessary depending on the sector.

 

Onsite Project Coordinator Salary Expectations

An Onsite Project Coordinator can expect to earn an average salary of $67,280 (USD) per year.

However, actual earnings can significantly differ based on factors such as years of experience, complexity of projects handled, industry, and the location of the job.

 

Onsite Project Coordinator Job Description FAQs

What skills does an Onsite Project Coordinator need?

An Onsite Project Coordinator should have strong organizational, multitasking, and problem-solving skills as they often manage several facets of a project simultaneously.

Excellent communication and interpersonal skills are also crucial as they interact with various stakeholders, from project team members to clients.

They should also have good time-management skills and the ability to work under pressure to meet project deadlines.

 

Do Onsite Project Coordinators need a degree?

Most Onsite Project Coordinators have a bachelor’s degree in a related field such as business or project management.

However, some employers may prioritize experience in project coordination or a related field over formal education.

Having a Project Management Professional (PMP) certification can also be advantageous in this role.

 

What should you look for in an Onsite Project Coordinator resume?

Look for a mix of relevant educational background and practical experience in project coordination or management.

Familiarity with project management software like MS Project, Basecamp, or Asana can be a plus.

The resume should also highlight the candidate’s organizational, communication, and problem-solving skills.

Experience in leading a team and working in a fast-paced environment can also be beneficial.

 

What qualities make a good Onsite Project Coordinator?

A good Onsite Project Coordinator is proactive, anticipating potential roadblocks and taking appropriate action in advance.

They have excellent leadership qualities, able to motivate a team and manage conflicts.

They are also detail-oriented, ensuring that every aspect of the project is executed properly and timely.

Good Onsite Project Coordinators are also adaptable, ready to handle unexpected changes or challenges that may arise during the project.

 

What are the daily duties of an Onsite Project Coordinator?

On a typical day, an Onsite Project Coordinator might begin by checking emails and updating the project schedule.

They may then attend or lead project meetings, coordinate with team members, manage resources, and handle any issues that arise.

They also monitor the project’s progress and report to senior management or clients.

In addition, they could be involved in risk management and quality control activities to ensure the project’s success.

 

Conclusion

And there you have it.

Today, we’ve revealed the reality behind being an onsite project coordinator.

Surprise, surprise?

It’s not just about coordinating tasks.

It’s about orchestrating the rhythm of progress, one project at a time.

With our reliable onsite project coordinator job description template and real-life instances, you’re ready to step up.

But why halt your journey here?

Delve deeper with our job description generator. It’s your next station to meticulously crafted job postings or refining your resume to precision.

Remember:

Every project coordinated is a stride towards the larger objective.

Let’s stride towards that goal. Together.

How to Become an Onsite Project Coordinator (Complete Guide)

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