Orchestra Personnel Manager Job Description [Updated for 2025]

In the world of music, the role of the orchestra personnel manager is a pivotal one.

As symphonies strive for perfection, the need for a proficient individual who can manage, organize, and oversee the orchestra personnel increases dramatically.

But let’s take a closer look: What is truly expected from an orchestra personnel manager?

Whether you are:

• A job seeker trying to understand the depth of this role,
• A hiring manager looking for the perfect candidate,
• Or simply fascinated by the operations of an orchestra,

You’re in the right place.

Today, we present a customizable orchestra personnel manager job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

Orchestra Personnel Manager Duties and Responsibilities

The Orchestra Personnel Manager is responsible for managing all aspects of the orchestra’s personnel, including hiring, scheduling, and coordinating.

The role requires strong organizational skills, excellent communication, and a deep understanding of the orchestral environment.

The specific duties and responsibilities include:

• Coordinating and managing auditions for new orchestra members
• Scheduling rehearsals and performances, taking into account individual musicians’ availability
• Ensuring all musicians are aware of their call times and locations for rehearsals and performances
• Managing the orchestra’s personnel files and employment contracts
• Liaising with the orchestra’s conductor and management on matters related to personnel
• Ensuring compliance with union rules and regulations
• Coordinating musician seating assignments in accordance with the conductor’s wishes
• Addressing and resolving any personnel-related issues or disputes
• Assisting in the development and enforcement of orchestra policies and procedures
• Maintaining a positive and professional work environment within the orchestra

 

Orchestra Personnel Manager Job Description Template

Job Brief

We are looking for a highly organized and competent Orchestra Personnel Manager to oversee and manage the day-to-day operations of our orchestra.

The successful candidate will be responsible for coordinating rehearsals, managing personnel, and ensuring compliance with union agreements.

Our ideal candidate possesses excellent communication skills, strong organizational abilities, and a passion for classical music.

 

Responsibilities

• Manage and coordinate all orchestra personnel and operations
• Schedule and oversee rehearsals and concerts
• Ensure compliance with union agreements and contracts
• Handle any personnel issues, such as absences or grievances
• Work closely with the Conductor and Music Director to ensure smooth operations
• Communicate with musicians regarding schedules, contracts, and other necessary information
• Maintain accurate records of personnel, payroll, attendance, and music library inventory
• Recruit and audition new musicians as needed

 

Qualifications

• Previous experience in a management or administrative role, preferably in a musical setting
• Knowledge of classical music and the operations of an orchestra
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Knowledge of union agreements and contracts
• Ability to handle stressful situations calmly and effectively
• Bachelor’s degree in Arts Administration, Music, or a related field preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities to attend concerts and events

 

Additional Information

• Job Title: Orchestra Personnel Manager
• Work Environment: This position is based in an office but will require attendance at rehearsals and concerts, which may take place during evenings and weekends.
• Reporting Structure: Reports to the Music Director or Executive Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Orchestra Personnel Manager Do?

Orchestra Personnel Managers are responsible for the administrative tasks related to the musicians in an orchestra.

They are the main point of contact for all orchestra members for issues such as schedules, pay, and personal needs.

They manage auditions for new members, and are responsible for hiring, firing, and maintaining contracts with musicians.

They also handle any disputes or issues that arise among the musicians.

Orchestra Personnel Managers are also in charge of coordinating with the conductor and other management team members to ensure that rehearsals and performances run smoothly.

They ensure that all musicians have the necessary music sheets and are aware of rehearsal times and locations.

They also oversee the health and wellbeing of orchestra members, coordinating any necessary medical attention or counseling services.

Additionally, they work closely with the musicians to maintain a high level of performance and may provide feedback and support as needed.

They are often involved in scheduling touring arrangements, including travel and accommodation.

Orchestra Personnel Managers must have a strong understanding of music, as well as exceptional administrative and interpersonal skills.

 

Orchestra Personnel Manager Qualifications and Skills

An Orchestra Personnel Manager should have the necessary qualifications and skills that meet the requirements of the role such as:

• Leadership skills to effectively manage orchestra members, ensuring their performance is in line with the overall objectives of the orchestra.
• Strong interpersonal and communication skills to interact and build relationships with orchestra members, conductors, and other stakeholders.
• Excellent organization and coordination skills to oversee rehearsals, performances, and other related events.
• Knowledge of music, specifically understanding of orchestral music and instruments, to better communicate with and manage orchestra members.
• Problem-solving skills to address and resolve any issues or conflicts that may arise among the orchestra members.
• Customer service skills to handle inquiries, feedback, or complaints from audiences or other stakeholders.
• Administrative skills for managing schedules, tracking attendance, and overseeing other logistical requirements.
• A degree in Music Management, Business Administration or related fields is often preferred.

 

Orchestra Personnel Manager Experience Requirements

Those interested in becoming an Orchestra Personnel Manager typically need a strong background in music, with many having degrees in Music Management, Music Education, or a related field.

This foundational knowledge enables them to understand the intricacies of an orchestra’s operations.

The role often requires at least 2 to 3 years of professional experience in the field of orchestra or arts management.

This can be acquired through internships, assistant roles, or other relevant positions in orchestras, theater companies, or concert halls.

Candidates with more than 5 years of experience are often seen as more desirable, as this usually means they have extensive knowledge of orchestra operations, including scheduling, contracting, and coordinating musicians.

Candidates with this level of experience may also have proven interpersonal and communication skills, necessary for liaising with various personnel such as conductors, musicians, and administration staff.

For those with over 10 years of experience, they may have had additional responsibilities such as budgeting, marketing, and strategic planning, positioning them well for senior or directorial roles within the orchestra management.

Additionally, experience with labor laws and union contracts is often required, as the Orchestra Personnel Manager often acts as a liaison between the musicians and the administration.

 

Orchestra Personnel Manager Education and Training Requirements

Orchestra Personnel Managers typically have a bachelor’s degree in music, arts management, business administration, or another related field.

They need to have a strong background in music, with an understanding of the specific needs of an orchestra.

Knowledge of various musical instruments, the abilities required to play them, and the coordination of numerous musicians is essential.

Many Orchestra Personnel Managers also have prior experience in a music-related role, such as a musician, conductor, or music teacher.

This experience helps them better understand the needs and challenges faced by the musicians they manage.

Some positions, particularly those in larger orchestras or prestigious institutions, may require Orchestra Personnel Managers with a master’s degree in arts management, music, or business administration.

Optional but advantageous is the attainment of a certification in arts management or a related field, which demonstrates the individual’s commitment to the role and their professional development.

Having a master’s degree and/or certification, along with practical experience in a musical environment, can indicate a candidate’s leadership potential and dedication to the field of music management.

 

Orchestra Personnel Manager Salary Expectations

An Orchestra Personnel Manager earns an average salary of $60,000 (USD) per year.

This figure can fluctuate depending on the size and prestige of the orchestra, the manager’s experience level, and the location of the orchestra.

 

Orchestra Personnel Manager Job Description FAQs

What skills does an Orchestra Personnel Manager need?

Orchestra Personnel Managers need strong organizational and managerial skills as they handle scheduling, contracting, and managing musicians in the orchestra.

They should have excellent communication skills to liaise effectively between conductors, orchestra members, and management.

A deep understanding and appreciation of music, particularly in the realm of orchestral works, is also vital.

 

Do Orchestra Personnel Managers need a degree?

While a degree is not strictly necessary, a degree in Music, Business, or Arts Administration can be beneficial.

An understanding of orchestra operations and music is important, so experience in the music industry or as a musician can be highly valuable.

Some orchestras may require managers to have a degree or equivalent professional experience.

 

What should you look for in an Orchestra Personnel Manager’s resume?

Look for previous experience in managing artists or musicians, ideally in an orchestral setting.

A background in music, either through education or experience as a musician, can also be a strong asset.

Experience in contract negotiation, scheduling, or other administrative tasks is also beneficial.

 

What qualities make a good Orchestra Personnel Manager?

A good Orchestra Personnel Manager should be a natural leader, with strong organizational skills and attention to detail.

They need to be good at problem-solving and be able to adapt quickly to changes.

Communication skills are key, as they will need to liaise with a variety of different people, including musicians, conductors, and other administrators.

They should also have a deep appreciation for and understanding of music.

 

Is it difficult to hire an Orchestra Personnel Manager?

Recruiting for the role of an Orchestra Personnel Manager can be challenging as it requires a unique combination of skills.

The ideal candidate would have a strong background in music, good organizational and leadership skills, and the ability to handle administrative duties.

They also need to be adept at managing relationships with a variety of individuals from different backgrounds.

However, with a well-rounded recruitment strategy, it is possible to find the right candidate for the role.

 

Conclusion

And there you have it.

Today, we’ve shed light on the ins and outs of being an orchestra personnel manager.

Surprise, surprise?

It’s not just about managing the musicians.

It’s about creating harmonious symphonies, one note at a time.

With our orchestra personnel manager job description template and real-life examples, you’re ready to take the stage.

But why take a bow just yet?

Explore further with our job description generator. It’s your next step to precision-crafted listings or fine-tuning your resume to hit the right note.

Remember:

Every note played is part of a grander symphony.

Let’s create that harmony. Together.

How to Become an Orchestra Personnel Manager (Complete Guide)

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