Part-time Office Assistant Job Description [Updated for 2025]

In today’s dynamic business environment, the role of a part-time office assistant has become increasingly important.

Organizations continue to evolve, and with each transition, the need for skilled professionals who can efficiently handle administrative tasks, support office operations and contribute to the overall success of the business amplifies.

But let’s delve deeper: What’s really expected from a part-time office assistant?

Whether you are:

• A job seeker trying to understand the nuances of this position,
• A hiring manager drafting the perfect job requirements,
• Or simply interested in the day-to-day responsibilities of an office assistant,

You’ve come to the right place.

Today, we present a customizable part-time office assistant job description template, designed for effortless posting on job boards or career websites.

Let’s dive right in.

Part-time Office Assistant Duties and Responsibilities

Part-time Office Assistants perform a variety of tasks that assist with the daily operations of a business.

They often have administrative, organizational, and clerical roles, which can greatly impact the efficiency of the office.

Their main goal is to support the office staff and ensure operations run smoothly.

Their duties and responsibilities include:

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Efficiently managing outgoing and incoming correspondence (mail and packages)
• Performing general office clerk duties and errands, including filing, copying, and faxing
• Maintaining office equipment as needed
• Helping organize and maintain office common areas
• Scheduling appointments, meetings, and conference rooms
• Assisting with various administrative tasks, such as preparing reports and updating spreadsheets
• Maintaining files with confidentiality in an easily accessible format
• Coordinating with other departments to ensure compliance with established policies and procedures

 

Part-time Office Assistant Job Description Template

Job Brief

We are looking for a reliable Part-time Office Assistant to join our team.

The Office Assistant will be responsible for handling clerical tasks in our office and assisting the office manager with administrative tasks.

The ideal candidate is highly organized, detail-oriented and capable of managing their workload while prioritizing tasks in a fast-paced environment.

 

Responsibilities

• Organizing and scheduling appointments
• Planning meetings and taking detailed minutes
• Answering phone calls and routing callers to the appropriate party
• Writing and distributing email, correspondence memos, letters, faxes and forms
• Assisting in the preparation of regularly scheduled reports
• Updating and maintaining office policies and procedures
• Ordering office supplies and researching new deals and suppliers
• Maintaining contact lists
• Providing general support to visitors

 

Qualifications

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High school diploma or equivalent; college degree preferred

 

Benefits

• Flexible schedule
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Part-time Office Assistant
• Work Environment: Office setting, with occasional off-site meetings and events.
• Reporting Structure: Reports to the Office Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $15 to $20 per hour
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Part-time Office Assistant Do?

Part-time Office Assistants are typically employed in various industries such as corporate businesses, educational institutions, healthcare facilities, and more.

Their role may vary depending on the type of company or organization they work for.

Their primary responsibility is to assist with daily office activities and ensure smooth operations.

This can include tasks like answering phone calls, responding to emails, organizing files, maintaining databases, and scheduling meetings or appointments.

Part-time Office Assistants also assist with the creation of presentations, documents, reports, and spreadsheets.

They may be responsible for providing clerical support to a specific department or to the entire office.

Another important aspect of their job is to provide customer service, whether that’s greeting clients or visitors, answering queries, or resolving issues.

Despite their part-time status, they are crucial to keeping an office running efficiently.

They may have flexible hours, but they are always expected to maintain professionalism and organization within their role.

 

Part-time Office Assistant Qualifications and Skills

A proficient Part-time Office Assistant should possess qualifications and skills that fit your job description, including:

• Organizational skills are required to manage and maintain files, documents, and office supplies efficiently.
• Good communication skills to interact with office staff, clients, and vendors effectively, both in writing and verbally.
• Time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
• Basic knowledge of office equipment such as photocopiers, scanners, and telephone systems.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, to create and manage documents, spreadsheets, and presentations.
• Customer service skills to assist clients and customers in a professional and courteous manner.
• Attention to detail to ensure the accuracy and quality of work performed.
• Problem-solving skills to identify and resolve office-related issues promptly and efficiently.

 

Part-time Office Assistant Experience Requirements

Office assistants at entry-level are often not required to have any prior experience, making it an excellent role for those starting their career or looking to gain experience in an office environment.

However, many employers prefer that their office assistants have previous clerical or administrative experience.

Candidates may also gain relevant experience through internships, temporary positions, or volunteer roles that require organizational, communication, or office skills.

Experiences such as data entry, customer service, or even retail can provide transferable skills useful in an office assistant role.

Those with 1 to 2 years of experience as an office assistant are often well-versed in common office tasks such as answering phones, scheduling, file management, and basic bookkeeping.

They may also be comfortable using common office software like Microsoft Office or Google Workspace.

Office assistants with more than 3 years of experience often have a deeper understanding of office operations and procedures.

They may have additional skills such as proficiency in specific software applications, experience with office equipment, or familiarity with industry-specific practices.

Those with more than 5 years of experience might have experience in a supervisory role, managing other office staff, or coordinating more complex administrative projects.

They would be ideal candidates for more senior or administrative roles within an office setting.

 

Part-time Office Assistant Education and Training Requirements

Part-time Office Assistants are typically required to have a high school diploma or equivalent.

Post-secondary education, such as an associate’s or bachelor’s degree in business administration, may be preferred by some employers but is not always a mandatory requirement.

They should have basic computer skills and be familiar with office software packages like Microsoft Office Suite including Word, Excel, and PowerPoint.

Knowledge of office equipment operation, like printers, fax machines, and copiers, is also necessary.

Office Assistants may also be required to have strong communication skills as they often interact with clients, employees, and other stakeholders.

Although not a requirement, some candidates may find it beneficial to pursue a certification in office administration or a related field to enhance their skills and make them more attractive to potential employers.

Experience in an office environment and proficiency in data entry can also be considered as significant advantages for this role.

Participation in professional development workshops and training in customer service, data management, and administrative procedures could also be beneficial.

Lastly, the ability to multi-task, strong organizational skills, and a professional demeanor are often highly valued in this role.

 

Part-time Office Assistant Salary Expectations

A Part-time Office Assistant can expect to earn an average wage of $14.66 (USD) per hour.

However, the actual earnings can vary based on factors such as experience, the size and type of the company, and the geographical location.

 

Part-time Office Assistant Job Description FAQs

What skills does a part-time Office Assistant need?

A part-time Office Assistant should have good organization and time management skills to complete tasks efficiently in the allotted time.

They should possess strong communication skills for interacting with staff, management and clients.

Basic knowledge of office equipment and software, such as Microsoft Office Suite, is necessary.

Attention to detail, problem-solving abilities and a professional demeanor are also important.

 

Do part-time Office Assistants need a degree?

While a degree is not always necessary for a part-time Office Assistant role, some employers prefer candidates with a high school diploma or equivalent.

Some office assistants may possess an associate’s degree or have taken relevant coursework in business, administration or a related field.

Experience in an office environment can often be as valuable as formal education.

 

What should you look for in a part-time Office Assistant resume?

In a part-time Office Assistant resume, look for previous experience in an administrative or office role.

Skills such as proficiency in office software, data entry, customer service, and time management should be highlighted.

Any special certifications or training, such as a certificate in office administration, can also be valuable.

 

What qualities make a good part-time Office Assistant?

A good part-time Office Assistant is reliable and punctual, as they often play a crucial role in the smooth running of the office.

They should be able to multitask and prioritize work effectively to meet deadlines.

Excellent communication skills are essential, as they will interact with various levels of staff and clients.

Attention to detail and a high level of discretion for handling confidential information are also important.

 

Are part-time Office Assistants required to work specific hours?

The hours for a part-time Office Assistant may vary based on the needs of the business.

Some businesses may require their part-time Office Assistant to work specific hours, while others may offer more flexibility.

This should be clarified during the hiring process.

 

Conclusion

And there you have it.

Today, we’ve delved into the multifaceted role of a part-time office assistant.

Surprised?

It’s not just about handling calls and emails.

It’s about coordinating the office’s day-to-day activities and keeping everything running smoothly.

With our comprehensive part-time office assistant job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your indispensable resource for creating precise job listings or polishing your resume to perfection.

Remember:

Every task, no matter how small, contributes to the bigger picture.

Let’s keep that office humming. Together.

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