Research Archivist Job Description [Updated for 2025]

In the era of information, the emphasis on research archivists has never been greater.

As the world becomes increasingly digitized, the demand for skilled individuals who can organize, preserve, and protect our archival resources grows stronger.

But let’s delve deeper: What’s truly expected from a research archivist?

Whether you are:

• A job seeker attempting to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of archival work,

You’re in the right place.

Today, we present a customizable research archivist job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Research Archivist Duties and Responsibilities

Research Archivists are responsible for preserving, organizing, and managing valuable collections of historical information.

This often includes documents, photographs, maps, films, and digital records.

They may work in a variety of settings including libraries, universities, museums, businesses, and government agencies.

The duties and responsibilities of a Research Archivist include:

• Acquiring, managing and maintaining materials that have historical value
• Evaluating records for preservation and retention, sometimes using content management systems to aid in the preservation
• Cataloging collections and managing information and records related to these collections
• Developing and implementing systems to organize and access archival materials
• Assisting researchers in locating relevant materials and explaining the correct handling and usage of these materials
• Planning and directing public outreach activities like exhibitions, workshops, lectures, tours, and classes
• Protecting and preserving fragile and aging documents
• Digitizing collections for online access and preservation
• Carrying out research based on the archival material and presenting findings in publications or at conferences
• Collaborating with other archivists, librarians, curators, and historians to manage and promote materials

 

Research Archivist Job Description Template

Job Brief

We are seeking a meticulous and dedicated Research Archivist to manage our archive collection.

The Research Archivist’s responsibilities will primarily include appraising, editing, and maintaining permanent records and historically valuable documents.

Our ideal candidate possesses a keen eye for detail, a deep appreciation for historical materials, and a strong understanding of database management.

They are expected to adhere to preservation standards, ensuring that the materials’ integrity is retained for future research and reference.

 

Responsibilities

• Acquire, manage and maintain documents and other materials that have historical importance.
• Preserve records by creating both physical and digital archives.
• Catalog collections and manage information and records.
• Assist researchers in locating archival materials.
• Organize and classify archival records to make it accessible to users.
• Appraise and edit permanent records and historically valuable documents.
• Collaborate with stakeholders to ascertain archiving needs.
• Establish and update disaster recovery procedures.
• Promote archival and research activities.

 

Qualifications

• Master’s degree in Library Science, History, or a related field.
• Proven experience as an archivist.
• Experience in document and record management.
• Knowledge of databases and database management software.
• Strong organizational skills and attention to detail.
• Excellent analytical and problem-solving abilities.
• Strong communication and interpersonal skills.
• Knowledge of the latest preservation standards and technologies.

 

Benefits

• 401(k) retirement plan
• Health, dental, and vision insurance
• Paid time off and vacation days
• Continuing education opportunities
• Employee assistance program
• Flexible work schedule

 

Additional Information

• Job Title: Research Archivist
• Work Environment: Work primarily in a climate-controlled archive or library setting. Occasional off-site visits might be required for acquiring collections.
• Reporting Structure: Reports to the Library Director or Archive Manager.
• Salary: Salary is commensurate with experience and qualifications, in line with market rates.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
• Application Instructions: Please send your resume, cover letter, and any relevant work samples to [email address or application portal].

 

What Does a Research Archivist Do?

Research Archivists work in various organizations such as libraries, museums, government agencies, corporations, and universities.

They specialize in preserving, managing, and accessing historical documents and records.

They are responsible for appraising, processing, cataloging, and preserving primary documents and other materials of historical importance.

Research Archivists organize and classify records for easier access and retrieval.

They also prepare and digitize documents for online access, which involves scanning, creating metadata, and managing databases.

They assist researchers, academics, and the public in finding and interpreting archival materials.

This often includes developing and conducting public outreach programs such as tours, workshops, lectures, and classes.

In addition, Research Archivists often conduct their own research using the materials in their care, contributing to historical knowledge and scholarship.

They also ensure that the materials in their care are stored in conditions that will best preserve them for future generations, and implement conservation measures as needed.

 

Research Archivist Qualifications and Skills

A Research Archivist must possess a variety of qualifications and skills that combine both technical expertise and interpersonal abilities, including:

• Knowledge of archival science and an understanding of the principles and practices associated with preserving, describing, and providing access to historical records and documents.
• Proficiency in using archival management software, databases, and digital preservation tools to catalog, store, and retrieve archived materials.
• Strong organizational skills to manage and maintain the physical and digital archives effectively, ensuring that the records are easily accessible for future use.
• Excellent research skills to help users locate necessary documents and to authenticate and identify historical items in the archives.
• Excellent written and verbal communication skills to liaise with other professionals, researchers, and the public, and to prepare reports and guides on the archival material.
• An understanding of laws, regulations, and ethical considerations related to archival work, including copyright and privacy issues.
• Attention to detail to ensure that each item is accurately cataloged, preserved, and stored in an appropriate manner.
• Physical stamina to handle and transport boxes of documents and other archival materials.

 

Research Archivist Experience Requirements

A Research Archivist typically requires a bachelor’s degree in history, library science, archival science, or a related field.

This academic experience forms the foundational knowledge necessary for a career in archival management.

Internships or part-time roles at museums, libraries, or historical societies provide essential practical experience.

Interns may assist with cataloging, preservation, and digital conversion projects, gaining hands-on experience with the tools and methodologies of archival research.

Many roles require candidates to have at least 2-3 years of experience in an archival setting.

This experience may involve working with historical documents, developing archival databases, and managing archival collections.

Candidates with more than 5 years of experience are often considered for more advanced positions, such as Senior Research Archivist or Archival Manager.

These roles may require additional skills and experience, including project management, personnel supervision, and budgeting.

Professional certification, such as that offered by the Academy of Certified Archivists, can also be beneficial.

While not always required, certification can demonstrate a commitment to the field and may offer a competitive edge in the job market.

Continued professional development, such as attending industry conferences and participating in relevant workshops, is also beneficial for keeping up to date with the latest archival practices and technologies.

 

Research Archivist Education and Training Requirements

Research Archivists typically require a master’s degree in library science, history, archival science, or a related field.

The program should be accredited by the American Library Association or a similar body, ensuring that the coursework covers the necessary archival theory and practice.

Additionally, a background or coursework in the subject matter of the archival collection could be beneficial.

For example, an archivist working with historical documents might benefit from a history degree, while one working with scientific materials might require a background in the appropriate scientific discipline.

Several certifications, like the Certified Archivist credential from the Academy of Certified Archivists, can provide additional professional recognition.

Some archivists may also choose to pursue a doctoral degree, especially if they are interested in a career in academia or research.

Finally, many archivist positions require experience, which can often be gained through internships or entry-level positions in libraries, museums, or other organizations with archival collections.

Continuing education is also crucial in this field, as technological advancements often change the way archivists work, particularly in terms of digital preservation.

 

Research Archivist Salary Expectations

A Research Archivist earns an average salary of $51,665 (USD) per year.

However, the salary can vary significantly based on factors such as the level of experience, specific skills, educational background, and geographical location.

 

Research Archivist Job Description FAQs

What skills does a Research Archivist need?

Research Archivists must possess excellent organizational and analytical skills to catalog and classify a variety of archival materials.

They should also have strong attention to detail, as they may need to handle delicate materials or decipher old and worn texts.

Communication and interpersonal skills are also important to interact with researchers, staff, and visitors.

In the digital age, it is also beneficial for Research Archivists to have knowledge of digital archiving and database management.

 

Do Research Archivists need a degree?

Yes, Research Archivists typically need a master’s degree in library science, history, or a related field.

Some positions might also require knowledge or a background in a specific subject area relevant to the collection.

Additionally, certification from the Academy of Certified Archivists can also be beneficial.

 

What should you look for in a Research Archivist resume?

In a Research Archivist resume, look for a relevant educational background, preferably a master’s degree in library science or a related field.

Experience in archival work, such as organizing and preserving materials and assisting researchers, is also crucial.

Also, check for skills in using library databases and digital archiving systems.

Knowledge or experience in a specific subject related to your collection could also be an asset.

 

What qualities make a good Research Archivist?

A good Research Archivist is detail-oriented and has a strong passion for history and preservation.

They must be adept at research and have the patience and diligence to sift through vast amounts of material.

Good communication skills are also important, as they often need to assist researchers and visitors.

In the digital age, familiarity with digital archiving and database management is also a valuable quality.

 

Is it difficult to hire Research Archivists?

The difficulty in hiring a Research Archivist depends on the specific requirements of the role.

For specialized collections, it may be challenging to find an archivist with the necessary subject expertise.

However, there are many qualified professionals in the field of library science and archiving.

Offering competitive salaries and opportunities for professional development can help attract top candidates.

 

Conclusion

So, there you go.

Today, we’ve uncovered the intriguing world of a research archivist.

Surprised?

It’s not just about cataloguing old documents.

It’s about preserving history and uncovering hidden truths, one document at a time.

With our handy research archivist job description template and real-world examples, you’re ready to take the next step.

But why settle there?

Go further with our job description generator. It’s your ultimate tool for creating detailed job listings or refining your resume to impeccable standards.

Remember:

Each document is a piece of the historical puzzle.

Let’s preserve our history. Together.

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